Madisonville City Council - Agendas / Minutes

AGENDA WORKSHOP AUG 20, 2009

2009-08-17T14:48:00.001-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 20, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP FOR FY 2009-2010

I. CALL MEETING TO ORDER.

II. INVOCATION

III. PLEDGES

IV. VISITORS FORUM ( 3 MINUTES)

• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.

V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items:

1. Discussion and possible actions to approve the contracts for the Engineering Services with the Wallace Group for the CDBG Grant for 2009-2010. (Placed on the Agenda as per Mary Kay Thomas’s request)
2. Discussion and possible actions to approve the contract for Administrative Services with Amazing Grants for the CDBG Grant. ( Placed on the Agenda as per Mary Kay Thomas’s Request)

VI. BUDGET REQUEST FOR THE HOTEL / MOTEL TAX FUNDS

1. Presentation Regarding Hotel Motel Revenues – Ruth Smith.

2. Presentation Regarding Hotel Motel Expenditures – Ruth Smith.

VII. BUDGET REQUEST FOR THE ENTERPRISE FUND.

1. Presentation Regarding Enterprise Fund Revenues – Ruth Smith.

2. Presentation Regarding Enterprise Fund Water Fund Administration – Ruth Smith.

3. Presentation Regarding Water Maintenance Expenditures – Kevin Story.

4. Presentation Regarding Enterprise Fund Sewer Fund Administration – Ruth Smith.

5. Presentation Regarding Enterprise Fund Sewer Maintenance – John Reed.

6. Presentation regarding Enterprise Fund Expenditures for Refuse Collection – Ruth Smith.

7. Presentation of Enterprise Fund Debt Service – Ruth Smith.

8. Presentation of Debt Service Fund Revenues from Property Taxes – Ruth Smith.

9. Presentation of Debt Service Fund Expenditures from Property Taxes. – Ruth Smith.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 17, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

AGENDA BUDGET WORKSHOP AUG 18, 2009

2009-08-17T14:46:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 18, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP FOR FY 2009-2010

I. CALL MEETING TO ORDER

II. INVOCATION

III. PLEDGES

IV. VISITORS FORUM ( 3 MINUTES)
• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.

V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items:

1. Presentation of the General Fund Revenue Report – Ruth Smith.
2. Presentation of the General Fund Administrative Expenditures – Ruth Smith.
3. Presentation of the General Fund Inspection and Dog Catcher Expenditures – Chief Clendennen.
4. Presentation of the General Fund Airport Fund Expenditures – Kevin Story.
5. Presentation Regarding the General Fund Fire Department Expenditures – Thom Jones.
6. Presentation regarding the General Fund Municipal Court Expenditures – Ruth Smith.
7. Presentation regarding the General Fund Parks Department Expenses – Kevin Story.
8. Presentations regarding the General Fund Police Department Expenditures- Chief Clendennen.
9. Presentation regarding the General Fund Street Department Expenditures – Kevin Story.
10. Presentation regarding the General Fund Shop Expenditures – Kevin Story.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 14, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

AGENDA BUDGET WORKSHOP AUG 17, 2009

2009-08-17T14:44:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 17, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP FOR FY 2009-2010

I. CALL MEETING TO ORDER.

II. INVOCATION

III. PLEDGES

IV. VISITORS FORUM ( 3 MINUTES)

• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.

V. NEW BUSINESS: The City Council may discuss and take actions on the following agenda items regarding General Fund Expenditure Requests from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)

1. Presentation by the Soil Conservation Services.

2. Presentation by the Child Protective Services.

3. Presentation by the Madisonville Health and Recreation Services.

4. Presentation by the Health Resource Center.

5. Presentation by the Keep Texas Beautiful Services.

6. Presentation by the Meals on Wheels Program.

7. Presentation by the Mental Health/Mental Retardation Program.

8. Other Request

VI. The City Council may discuss and take action on the following agenda Items regarding the expenditure of Hotel/Motel Tax Funds from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)

1. Madisonville Cattlemen’s Sidewalk Association.

2. Presentation by the Fair Association.

3. Presentation by the Museum.

4. Presentation by the Mushroom, Downtown Merchants & Arts Festival.

5. Presentation by the Coon Hunters Association.

6. Presentation by the El Camino Real Association.

7. Other Request.

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 14, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________

AGENDA REGULAR COUNCIL MEETING JULY 13, 2009

2009-07-13T12:43:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JULY 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

CITY OF MADISONVILLE
AGENDA
07-13-09; 6:00 P.M.

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)

• THE COUNCIL MAY MAKE A STATEMENT OF FACT; OR
• THE COUNCIL MAY PROVIDE EXISTING CITY POLICY; OR
• THE COUNCIL MAY MOVE TO PLACE THE ITEM ON A FUTURE AGENDA.

V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.

1. Approval of the minutes as written for the June 4, 2009 and June 8, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Consideration of an ordinance to amend the budget for the 3nd quarter of FY 2008-2009. (Ending June 30th, 2009)

VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)

2. Discussion and possible actions to approve an amendment of Task Order # four regarding Hospital Fire Flow Modeling.

3. Presentation of information on progress of other task orders.

4. Discussion and possible action to approve an agreement between the City of Madisonville and the Texas Department of Transportation regarding the improvements to Collard Street

5. Discussion and possible action to approve an amendment of Task Order # 5 - Collard Street HMAC Overlay. (Attached approved order)

6. Discussions and possible actions regarding the approval of Task Order # 9 regarding the installation of emergency generators.

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. Discussion and possible actions regarding the approval of an ordinance of
the City of Madisonville, Texas adding a new section to our 2006 plumbing Code to be entitled “Cross- Connection Program as recommended by the TCEQ.

2. Discussion and possible actions regarding property re-zoning within the City Limits and tax incentives to open a new business within the City Limits – Debbie Burkhardt and Kathy Pearson.

3. Discussion and possible actions authorizing the City Manager to initiate actions to complete work on the City Hall.

• Locate an asbestos abatement consultant to check the roof, carpet and other areas that will need to be examined prior to seeking bids for work on the City Hall as required by the Texas Department of Health. Areas that will need attention are as follows:

1. New Roof, New insulation, New Carpet, Improvements to the Police Department, Restrooms and doors to meet ADA Compliance.
4. Discussion and possible actions regarding attendance for the Fall Meeting of the Region 14 TML Meeting in Galveston on August 14th and 15th, 2009 in Galveston

5. Discussions and possible Actions regarding the (3) appointments to the Chamber Board to serve as Advisory Board Members – Terri Creel.

6. The City Council may enter Closed or Executive Session to deliberate the duties, appointment and or employment of an Executive Director for the Madison County Chamber of Commerce - Government Code 551.074.

OPEN SESSION:

7. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Adjournment.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 3:00 P.M. ON JULY 10, 2009.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

AGENDA CALLED CITY COUNCIL MEETING JULY 9, 2009

2009-07-13T12:29:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JULY 9, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE,TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussions regarding the recent resignations of the Executive Director of the Madison County EDC and the procedures which the EDC has put into place to continue effective economic development activities for Madison County.
• Discussions regarding the continuation of conversations with Sam and Nita Rizzo regarding the possible use of a sign on I-45.
• Discussions regarding an inquiry into building new duplexes within the City.
• Discussions regarding the progress of the Navasota Entergy Project.
• Discussions regarding committee established to work with Council Member Terri Creel and others to develop a new job description for the new Executive Director of the Madison County Chamber of Commerce.
• Discussion regarding the status of the homes in the Old Oakes Subdivision.

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding recent vacancies within the Police Department and hiring replacements to fill those positions for Lt. McClure and for Officer Bradley Neal.
• Discussions regarding a request to amend the Policies for the Madisonville Police Department in regards to amending Chapter 3, Section 1B (Department Leadership) and Chapter 3, Section 3D ( Take Home Use of Departmental Vehicles.) of the Police Department Policy Manual.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance status, and general comments.
• Presentation of Animal Control Activity Report to present the addresses of complaints and the comments for each complaint.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

4. Discussion of Fire Department Report – Thom Jones:

• Presentation of information regarding the Fire Board Meeting conducted on June 22, 2009.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussion regarding donation of Thermal Imager Camera received from the City of Bryan Fire Department.

5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital.
• Presentation of Pot-Hole Report for the Month of May, 2009.
• Completion of Bridge Repairs on Trinity.
• Discussions regarding the output of water well # 4.
• Discussions regarding use of the street sweeper throughout the community.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
• Discussions regarding a long time customer allowing the City to connect the City’s out dated water main up to the Water District’s Service main out on Highway 978.

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussion of the Housing Standards Commission meeting conducted on June 15th, 2009.
• Discussions regarding the recent repairs at the WWTP including rotor shafts at plant # 1.
• Discussions of the overall operations of the Wastewater Treatment Plant and the TCEQ Order of Compliance due date.

8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of June, 2009.
• Discussions regarding Extension of our Parks & Wildlife Trail Grant.
• Discussions regarding our TML Legislative Summary Update.
• Discussions regarding our Budget Timetable and budget information which was handed out to City Department Heads.
• Discussions regarding letter of approval of the Brazos Valley Council of Governments in reference to the City of Madisonville CIP Project.
• Presentation of the Madison County Appraisal District Budget for FY 2009-2010.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JULY 6, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY

MINUTES REGULAR COUNCIL MEETING JUNE 8, 2009

2009-07-13T12:28:00.000-07:00

REGULAR CITY COUNCIL MEETING pg 1
June 8, 2009
MINUTES

The Madisonville City Council met in a regular meeting on June 8, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Johnny Ray Sheppard had concerns about septic services to his property located on E Viser and N. Shipp (subject property 704 E Viser). Father Michael Barone spoke about the Texas Mushroom Festival and Bob Wallace spoke about the stimulus application
****Item # 5 was moved to the top of the page per Mr. Hale and the Mayor
5. The City Council may consider and approve/disapprove a rate decrease in electric rates by Entergy Texas, Inc. as specified in the “Statement of Intent To Adopt New Rates” filed with the City of Madisonville on May 26, 2009. (Please work Mr. Hale in upon his arrival as he has (3) other Council Meeting to attend this afternoon.)
*******Motion was made by Terri Creel to approve the rate decrease in electric rates by Entergy Texas Inc. Seconded by Lois Brown Four (4) approve-Terri Creel, Lois Brown, Debra Drake and Marvin Stanton. One (1) abstained was Donnie Myrick works with Entergy Texas Inc. Motion Carried
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on May 11, 2009, May 20, 2009 and June 4, 2009. Seconded by Debra Drake, All voting aye Motion Carried, Motion was made by Terri Creel to approve Accounts Payable as written, Seconded by Donnie Myrick all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Lois Brown , Marvin Stanton, Terri Creel and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.

I. Presentation of the monthly Report for the Madison County EDC – Rick Barrileaux.
• Presentation of information regarding the Madison Bell’s Air Permit hearing which was set for May 26, 2009 in Austin.
• Presentation of information regarding a follow-up meeting with the downtown redevelopment plan sponsored by the Downtown Merchants Association.
• Presentation of information regarding a response to the letter in support of the proposed Bio-Gas facility for the Ferguson Unit sent to Mr. Oliver J. Bell, Chairman of the Texas Board of Criminal Justice.
• Presentation regarding information on the rules and guidelines for a change of use for an exempted sign located on I-45 on property owned by Mr. Sam Rizzo.
• Presentation of information regarding an $8,000 tax credit to qualified first time home buyers to assist in the purchase of homes.
• Presentation of information regarding the impact of Bray Trailers, Dasilveria Southwest, and Buc-ee’s on the City and County.
• Presentation regarding information on the Madison County Economic Development Web Page and the impact of that information regarding the inquiries on homes in the Olde Oaks Addition and a short term lease of industrial storage.
******Discussion only on all above items

II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recommendations to initiate plans and specifications for the repairs to the Mc Iver lift stations.
****Discussion Only
• Discussions and possible actions regarding results of flow test for the St. Joseph Hospital water sprinkler system.
****Discussion Only
• Discussions and possible actions regarding the award of a bid for the Collard Street Collection System Improvements.
****Motion was made by Donnie Myrick to award of a bid for the Collard St Collection System Improvements. Seconded by Lois Brown, All Voting aye
Motion Carried
2. Discussion and possible actions regarding the award of Grant Funds for generators from the BVCOG.
****Discussion only
3. Discussion and possible actions regarding bids received for the sale of the old Landfill Property.
****Discussion only
4. Discussions and possible actions to establish an ordinance which provides for
the permitting requirements of clubs, and or any other type establishments that allow person to bring or sell alcoholic beverages or any other prohibited substances
onto any premises within the City Limits and which can or may lead to domestic disturbances resulting in a public riots, fighting or other similar activities which may be considered as a public nuisance, unlawful and a possible threat to human life.
****City Council authorized the City Manager, Chief of Police and the City Attorney to establish an ordinance***

VIII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council shall conduct a public hearing on a request by James and Bobbye Burke to change Section 01.12.009 (A.) & (C.) of the Planning & Zoning Regulations. (This request relates to the outside storage of merchandise in a commercial zone)
****Motion was made by Debra Drake to open the public hearing, Seconded by Donnie Myrick, All voting aye Motion Carried.** No comment from the public
****recommendation from the staff is to delete section 01.12.009(A) &(C) of the Planning
and Zoning regulations.
****Motion was made by Lois Brown to close the public hearing, Seconded by Donnie Myrick, All voting aye Motion Carried.
• After closing the public hearing, The City Council may consider action on a request by James and Bobbye Burke to delete Section 01.12.009 (A.) & (C.) of the Planning and Zoning Regulations.
****Motion was made by Debra Drake to delete Section 01.12.009(A) & (C) of the
Planning and Zoning Regulations Seconded by Donnie Myrick, All voting aye,
Motion Carried.
2. The City Council shall conduct a public hearing on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to change Section 01.30.001 (E); 01.30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the Planning & Zoning Regulations. (This request relates to the provisions of the 90-day vacancy requirement which requires that grandfathered residential or commercial structures will revert to the conforming use after being vacant for 90-days)
****Motion was made by Debra Drake to open the public hearing, Seconded by Donnie Myrick all voting aye motion carried.
****Mr. Woodward request of the 90 day vacancy requirement which requires that grandfather residential or commercial structures will revert to the conforming use after being vacant for 90 days
****recommendation from the staff is to change the ordinance, eliminate the 90 day provision.
****Motion was made by Donnie Myrick to close the public hearing, Seconded by Lois
Brown, All voting aye, Motion Carried.
****City Attorney advised the City Manager and the Mayor to go into Close Executive
Session and discuss this due to a litigation
****Motion was made by Terri Creel to go into Closed Executive Session at 7:40 P.M.
Seconded by Lois Brown, All voting aye, Motion Carried
****Motion was made by Terri Creel to go into Open Session at 7:50 P.M. Seconded by
Lois Brown All voting aye, Motion Carried
****Motion was made by Terri Creel to close the public hearing, Seconded by Lois Brown
All voting aye. Motion Carried
• After closing the public hearing, The City Council shall consider action on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to delete the provisions in Section 01.30.001 (E.); 01;30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the of the Planning and Zoning Regulations.
****Motion was made by Terri Creel to approve the 90 day provision. Seconded
by Lois Brown, All voting aye. Motion Carried

3. The City Council shall conduct a public hearing on a request by City Staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B.) (This request relates to the elimination of the Planning & Zoning Commission’s authority to grant variances to the P & Z Ordinance and for the City Council to hear appeals of their decisions.)
*****Motion was made by Terri Creel to open the public hearing, Seconded by Donnie
Myrick, All voting aye Motion Carried
*****No comments from the public or staff
*****Motion was made by Donnie Myrick to close the public hearing, Seconded by Terri
Creel, All voting aye Motion Carried
• After closing the public hearing, the City Council shall consider action on a request by staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B).
*****Motion was made by Terri Creel to approve the request to clean up the ordinance
recommended by the Planning and Zoning Commission, Seconded by Lois Brown
All voting aye, Motion Carried
4. Discussion and possible approval of an ordinance regarding the installation of new stop signs.
*****Motion was made by Lois Brown to approve an ordinance with the approval of TXDOT. Seconded by Donnie Myrick, All voting aye Motion Carried.
5. This item was moved to the top of the page.
6. Authorization for the Mayor to execute an agreement with the Workforce
Solutions to provide the City with temporary summer employment activities
for the City.
*****Motion was made by Terri Creel to approve an agreement with the Workforce
Solutions. Seconded by Donnie Myrick. Four (4)approve-Terri Creel,
Donnie Myrick, Marvin Stanton and Debra Drake. One (1) abstained
was Lois Brown works for Workforce Solutions. Motion carried
7. Discussion and possible actions to consider the renewal of a contract
with Swico Auctions and authorizing the Mayor to execute the renewal letter.
*****Motion was made by Debra Drake to renew the contract with Swico Auctions and
Authorizing the Mayor to execute the renewal letter. Seconded by Terri Creel,
All voting aye Motion Carried.
8. The City Council may enter into closed or Executive Session to discuss the
following matters:
• To conduct a 9-month evaluation regarding the performance of the City
Manager, which is in compliance with Section 7, (B) of the Employment
Contract-Government Code 551.074.
*****Motion was made by Terri Creel to go into closed Executive Session at 8:00 P.M.
Seconded by Lois Brown, All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Lois Brown to go back into open session at 8:55 P.M.,
seconded by Terri Creel All voting aye, Motion Carried

• To conduct a 9-month evaluation regarding the performance of the City
Manager, which is in compliance with Section 7, (B) of the Employment
Contract-Government Code 551.074.
*****No discussion
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 8:55 p.m. and seconded by Terri Creel
All voting aye Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING JUNE 8, 2009

2009-07-13T12:26:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JUNE 8, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)

• The Council may make a statement of fact; or
• The Council may provide existing city policy; or
• The Council may move to place the item on a future agenda.

V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.

1. Approval of the minutes as written for the May 11, 2009, May 20, 2009 and June 4, 2009 meeting.
2. Approval of Accounts Payable as written for the month of May 2009.
3. Approval of Accounts Payable for Drakes Service for the month of May 2009. Council Member Drake shall abstain from all discussions and from voting on this matter.

VI. Presentation of the monthly Report for the Madison County EDC – Rick Barrileaux.
• Presentation of information regarding the Madison Bell’s Air Permit hearing which was set for May 26, 2009 in Austin.
• Presentation of information regarding a follow-up meeting with the downtown redevelopment plan sponsored by the Downtown Merchants Association.
• Presentation of information regarding a response to the letter in support of the proposed Bio-Gas facility for the Ferguson Unit sent to Mr. Oliver J. Bell, Chairman of the Texas Board of Criminal Justice.
• Presentation regarding information on the rules and guidelines for a change of use for an exempted sign located on I-45 on property owned by Mr. Sam Rizzo.
• Presentation of information regarding an $8,000 tax credit to qualified first time home buyers to assist in the purchase of homes.
• Presentation of information regarding the impact of Bray Trailers, Dasilveria Southwest, and Buc-ee’s on the City and County.
• Presentation regarding information on the Madison County Economic Development Web Page and the impact of that information regarding the inquiries on homes in the Olde Oaks Addition and a short term lease of industrial storage.

VII. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recommendations to initiate plans and specifications for the repairs to the Mc Iver lift stations.
• Discussions and possible actions regarding results of flow test for the St. Joseph Hospital water sprinkler system.
• Discussions and possible actions regarding the award of a bid for the Collard Street Collection System Improvements.

2. Discussion and possible actions regarding the award of Grant Funds for generators from the BVCOG.

3. Discussion and possible actions regarding bids received for the sale of the old Landfill Property.

4. Discussions and possible actions to establish an ordinance which provides for the permitting requirements of clubs, and or any other type establishments that allow person to bring or sell alcoholic beverages or any other prohibited substances onto any premises within the City Limits and which can or may lead to domestic disturbances resulting in a public riots, fighting or other similar activities which may be considered as a public nuisance, unlawful and a possible threat to human life.

VIII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council shall conduct a public hearing on a request by James and Bobbye Burke to change Section 01.12.009 (A.) & (C.) of the Planning & Zoning Regulations. (This request relates to the outside storage of merchandise in a commercial zone)

• After closing the public hearing, The City Council may consider action on a request by James and Bobbye Burke to delete Section 01.12.009 (A.) & (C.) of the Planning and Zoning Regulations.

2. The City Council shall conduct a public hearing on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to change Section 01.30.001 (E); 01.30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the Planning & Zoning Regulations. (This request relates to the provisions of the 90-day vacancy requirement which requires that grandfathered residential or commercial structures will revert to the conforming use after being vacant for 90-days)

• After closing the public hearing, The City Council shall consider action on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to delete the provisions in Section 01.30.001 (E.); 01;30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the of the Planning and Zoning Regulations.

3. The City Council shall conduct a public hearing on a request by City Staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B.) (This request relates to the elimination of the Planning & Zoning Commission’s authority to grant variances to the P & Z Ordinance and for the City Council to hear appeals of their decisions.)

• After closing the public hearing, the City Council shall consider action on a request by staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B).

4. Discussion and possible approval of an ordinance regarding the installation of new stop signs.

5. The City Council may consider and approve/disapprove a rate decrease in electric rates by Entergy Texas, Inc. as specified in the “Statement of Intent To Adopt New Rates” filed with the City of Madisonville on May 26, 2009. (Please work Mr. Hale in upon his arrival as he has (3) other Council Meeting to attend this afternoon.)

6. Authorization for the Mayor to execute an agreement with the Workforce Solutions to provide the City with temporary summer employment activities for the City.
7. Discussion and possible actions to consider the renewal of a contract with Swico Auctions and authorizing the Mayor to execute the renewal letter.

8. The City Council may enter into closed or Executive Session to discuss the following matters:

• To conduct a 9-month evaluation regarding the performance of the City Manager, which is in compliance with Section 7, (B) of the Employment Contract – Government Code 551.074.

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

10. The City Council may make a decision regarding matters discussed in
Executive Session.

• To conduct a 9-month evaluation regarding the performance of the City Manager, which is in compliance with Section 7, (B) of the Employment Contract – Government Code 551.074.
Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 5, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________

MINUTES CALLED CITY COUNCIL MEETING JUNE 4, 2009

2009-07-13T12:24:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.

4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.

6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.

7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:

8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

AGENDA CALLED CITY COUNCIL MEETING JUNE 4, 2009

2009-07-13T12:21:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.

4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.

6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.

7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:

8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES CALLED CITY COUNCIL MEETING MAY 20, 2009

2009-07-13T12:18:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON MAY 20, 2009AT 5:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES

OPEN SESSION:

1. To consider and approve the canvass of the City Election on May 9, 2009
2. The Swearing in of elected Council Members
3. Authorize the submission of a Texas Community Development Block Grant
Program application to the office of Rural Community Affairs for Hurricane
Ike funding, and authorized representative in all matters pertaining to the City
Participation in the Program

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 15, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

AGENDA CALLED CITY COUNCIL MEETING MAY 20, 2009

2009-07-13T12:16:00.000-07:00

MINUTES REGULAR COUNCIL MEETING MAY 11, 2009

2009-07-13T12:15:00.000-07:00

REGULAR CITY COUNCIL MEETING pg 1
May 11, 2009
MINUTES

The Madisonville City Council met in a regular meeting on May 11, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) None
V. CONSENT AGENDA:

A motion was made by Debra Drake to approve minutes on April 13, 2009, April 23, 2009 and May 7, 2009 with some additional changes made to the minutes on April 13, 2009. Seconded by Lois Brown, All voting aye Motion Carried, Motion was made by Donnie Myrick to approve Accounts Payable as written, Seconded by Lois Brown all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.

I. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:

1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.

• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter Pg 2 5/11/09
4. Agreement regarding Paying Agent
*******Motion was made by Terri Creel to approve all of the above items. Seconded by Debra
Drake all voting aye Motion Carried.
2. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
********Motion was made by Terri Creel to approve all the above items, Seconded by Debra
Drake All Voting aye Motion Carried.
3. Discussions and possible actions regarding the approval of Airport Lease
Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
********Motion was made by Terri Creel to approve the Airport Lease agreement between the
City of Madisonville and Andy Ziegelmair, Marc Blackmore, and Charles Brent
Hollingsworth, Seconded by Donnie Myrick, All voting aye. Motion Carried

VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
********* Motion was made by Debra Drake to appoint an Airport Advisory Board and to develop Bylaws defining
Their duties. Appoint Andy Ziegelmair, Charles Brent Hollingsworth, Marc Blackmore, Ken Farris, Tim
Wolfel, Michael Lee and Donnie Myrick. Seconded by Lois Brown, All voting aye, Motion Carried.
2. Discussion and possible action to consider the approval of a budget amendment
as proposed by the Madison County Appraisal District.
*********No Action taken
3. Discussion and possible action regarding the approval of a Development
Agreement between the City of Madisonville and Ron Bartee.
********Motion was made by Lois Brown regarding the approval of a Development Agreement between the
City of Madisonville and Ron Bartee, Seconded by Donnie Myrick, All voting aye, Motion Carried
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
**********Motion was made by Lois Brown to approve an Interlocal Agreement between the City of Madisonville
and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of
$16,584.00 for the City Police Department and authorize the City Manager to execute the document on
Behalf of the City. Seconded by Terri Creel. All voting aye Motion Carried.

Pg 3 5/11/09
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
*********Motion was made by Debra Drake to approve of an Ordinance to approve a New Municipal Maintenance
Agreement between the City of Madisonville and the Texas Department of Transportation Seconded by
Lois Brown, All Voting aye, Motion Carried
6. Discussions and possible actions regarding calling for a city audit to review
financial records
********No action taken
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
********Motion was made by Debra Drake to go into closed session at 7:38 P.M. seconded by Lois
Brown all voting aye, Motion Carried

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into open session at 7:45 P.M.,
seconded by Marvin Stanton All voting aye, Motion Carried
• To Discuss Real Estate Matters regarding deliberations on real property
- Government Code Section 551.02
*******Motion was made by Marvin Stanton to authorize the City Manager to go out for bids on the
Old Land field site located at county road 406 know as Grant Rd, Seconded by Terri Creel
All voting aye Motion Carried

ADJOURNMENT:

A motion was made by Marvin Stanton to adjourn at 7:45 p.m. and seconded by Terri Creel
All voting aye Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA REGULAR COUNCIL MEETING MAY 11, 2009

2009-07-13T12:12:00.000-07:00

MINUTES CALLED CITY COUNCIL MEETING MAY 7, 2009

2009-07-13T12:10:00.000-07:00

CALLED CITY COUNCIL MEETING pg 1
May 7, 2009
MINUTES

The Madisonville City Council met in a regular meeting on May 7, 2009 at 5:30 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.)
1. Discussion of Municipal Court Report:
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding hiring temporary help for animal control and code enforcement activities.
• Presentation of monthly activity report.
****Discussion only
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5- X Water Racing Tour Event scheduled for May 23 & 24th.
• Discussion of Revenue Recovery Activities.
• Review of number of calls.
****Discussion only
4. Presentation of Convention and Tourism Report - Rae Kubiak will be out on vacation – She has indicated that she will have someone at the meeting to discuss her report:
• Report on the progress of the R5-X Water Racing Tour.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
****Discussion only

Pg 2 5/7/08

5. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussions regarding new forms being utilized for vehicle and equipment maintenance repairs and individual notebooks for each department.
• Discussions regarding new inventory forms.
• Discussions regarding new procedures for the purchase of tools.
• Discussions regarding the clean-up campaign for April.
• Discussions regarding the pot hole repairs for April 2009.
• Discussions regarding light repairs at the City Hall and Lake Madison Park.
• Discussions regarding incident, which occurred on April 30, 2009 with regard to playground equipment.
• Discussions regarding sand around playground equipment at parks.
• Discussions regarding slope mower repairs.
• Discussions regarding the completion of guardrails for the Magnolia Street Bridge.
****Discussion only
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and Repairs to the gate valves and wet well at the WWTP
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding letter received from TCEQ regarding the approval of the Enforcement Order for the Wastewater Treatment Plant –RN10179821, Docket No. 2008-1703-MWD-E; Enforcement Case No. 36729
• Discussions regarding the motors at the main lift station.
****Discussion only
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux.
****Discussion only
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of April, 2009.
• Presentation of a Letter from Entergy regarding a rate reduction.
• Presentation of a Letter from Entergy regarding recovery of funds for damages from Hurricane Ike.
• Discussion of a Letter From FEMA.
• Discussion of a letter to Debbie Cahoon, CFM, Texas Water Development Board.
• Discussion of a Letter from Met Life.
• Discussion of Transmittal Letter to Revenue Rescue, Inc.
• Discussion of a letter received from Fullbright & Jaworski L.L.P. regarding the segregation of Bond Fund Revenues and Bond Fund Payments.
****Discussion only
ADJOURNMENT:

A motion was made by Donnie Myrick to adjourn at 8:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA CALLED CITY COUNCIL MEETING MAY 7, 2009

2009-05-07T13:18:00.000-07:00

MINUTES REGULAR COUNCIL MEETING MARCH 9, 2009

2009-04-24T11:32:00.000-07:00

REGULAR CITY COUNCIL MEETING pg 1
March 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on March 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member-absent
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) none
V. CONSENT AGENDA:

A motion was made by Debra Drake to approve minutes on February 9, 2009 as written, Seconded by Donnie Myrick
All voting aye Motion Carried, Motion was made by Lois Brown to approve Accounts Payable as written, Seconded
by Donnie Myrick all voting aye motion carried. A motion was made by Lois Brown to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.

DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Chief Clendennen-
****Motion was made by Debra Drake to approve the JAG Grant for the Police Dept. Seconded by Lois Brown
All voting aye Motion Carried.
****Motion was made by Lois Brown to accept the Chief of Police recommendation , Seconded by Donnie
Myrick, All voting aye motion carried
3. Discussion of Fire Department Report-Thom Jones
****Motion was made by Debra Drake to amend resolution 02-2009 by deleting section 4. Seconded by Lois
Brown, All voting aye, motion carried
****Motion was made by Marvin Stanton to take the money from the Hotel and Motel Funds ($4000.00)for the
2009 R5water-XRacing Tour, Seconded by Debra Drake All voting aye Motion Carried
4. Presentation of Convention and Tourism Report-City Manager Presented this report(Rae Kubiak absent)
5. Presentation of City Manager’s Report-Paul Catoe

Pg 2 3/09/09
OLD BUSINESS:

1. Presentation of information regarding the recent meeting with Rural Development in
Waco and the application for funds through USDA, Rural Development, Paul Boyer
and Bob Wallace – The Wallace Group, Inc.
***Motion was made by Donnie Myrick to approve the Rural Development Application
Seconded by Debra Drake All voting aye, Motion Carried
• Discussion and possible approval of Task Order # 1. for the Collard Street
Wastewater Line.
***Motion was made by Donnie Myrick to approve of the Task Order, Seconded by Debra Drake All Voting
aye Motion Carried
2. Discussion and possible actions regarding the approval of a resolution for the 2009 CIP Project as
requested by Joseph W. Morrow First Southwest Company. The resolution is
as follows: CONSIDERATION AND APPROVAL OF A RESOLUTION AUTHORIZING
PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION.
***Motion was made by Lois Brown to approve a Resolution authorizing publication of Notice of intention
to issue Certificates of Obligation. Seconded by Marvin Stanton, All voting aye Motion Carried
3. Presentation of an agreement between the City of Madisonville and the Madisonville Chamber of
Commerce and Convention and Tourism Bureau
***Motion was made by Debra Drake Seconded by Donnie Myrick, All voting aye Motion Carried
4. Presentation of a lease agreement between the City of Madisonville and the Madisonville
Chamber of Commerce and Convention and Tourism Bureau.
5. Presentation of a lease agreement between the City of Madisonville and the
Madison County Economic Development Corporation.
6. Presentation of a lease agreement between the City of Madisonville and the
Mushroom Festival Corporation.
***Motion was made by Marvin Stanton to approve items 4, 5, & 6 Seconded by Debra Drake all voting aye
Motion Carried.

NEW BUSINESS ITEMS:

1. Presentation of program for the restoration and continuous preservation of the
City’s 100,000 gallon elevated storage tank – Jeff Leubner with Utility Service Co. Incorporated.
****Discussion only no action taken
2. Presentation of program for the utilization of their pipe collection system
rehabilitation program provided by Insituform – Jerry Brown.
****Discussion only no action taken
3. Discussion and possible Actions regarding a new contract between the City of
Madisonville and Revenue Recovery LLP
****Motion was made by Donnie Myrick to approve the contract after City Attorney approved it. Seconded
Debra Drake, All voting aye motion carried
4. Discussion and possible actions regarding a proposal from Kenneth Starr for the installation
of poles and lights at the City of Madisonville Little League Field.
***Motion was made by Donnie Myrick to accept the proposal from Kenneth Starr for the installation
of poles and lights at the City of Madisonville Little League Field. Seconded by Debra Drake
All voting aye motion carried
5. Discussion and possible actions regarding a request for a rate increase as proposed by the
Hutto Garbage Service and which is based on the CPI – Chuck Wheat – Hutto Garbage Services.
***Motion was made by Lois Brown to tabled this item until next months meeting April 13, 2099. Seconded
by Debra Drake All voting aye motion carried
6 Discussion and possible actions regarding the use of City personnel and equipment to make
address signs for houses and businesses.
***No action needed if we are not going to do it per City Attorney

Pg 3 3/09/09

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Donnie Myrick to adjourn at 9:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA SPECIAL CALLED MEETING APRIL 23, 2009

2009-04-20T14:25:00.000-07:00

AGENDA REGULAR COUNCIL MEETING APRIL 13, 2009

2009-04-14T06:25:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON APRIL 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written for the
March 09, 2009 and March 16, meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Consideration of an ordinance to amend the budget for the 2nd quarter of FY 2008-2009. (Ending March 31st, 2009)

DEPARTMENT HEAD REPORTS: The City Council reserves the right to discuss information provided in any of the Departmental Reports and to take actions as may be necessary.

1. Discussion of Municipal Court Report.
2. Presentation of Police Department Report – Chief Clendennen
• Discussion s regarding equipment repair cost.
• Presentation of monthly activity report.
3. Presentation of Fire Department Report – Thom Jones
Pg 2 4/13/09
• Discussion of Equipment Repair Cost.
• Presentation of monthly activity report.
4. Presentation of Convention and Tourism Report – Rae Kubiak
• Report on the progress of the opening of Buc ees.
• Presentation regarding major activities for the previous month.
• Presentations regarding the types of phone calls received.
5. Presentation of monthly report for Madison County EDC – Rick Barrilleaux.
6. Presentation of City Manager’s Report – Paul Catoe
• Presentation of the monthly fiscal report for the month of March, 2009.
• Presentation of correspondence recently received from the TCEQ regarding a Notice of Violation for the Power Initiative Record Review Investigation of the Waste Water Treatment Plant.
• Presentation of correspondence received from the TCEQ in response to the City’s previous letter stating that the City did have an Emergency Action Plan regarding the Dam Sites #1 & #2.
• Presentation of response letter from the TCEQ regarding the Madison Bell Partners L.P.
• Presentation of Loss Sheets as presented by the Texas Municipal League for workers compensation, General Liability, Law Enforcement Liability, Official Errors & Omissions Liability, Automobile Liability, Airport Liability, Auto Physical Damages,
Personal Property, mobile equipment and public employee dishonesty. – Presentation of estimated property values Report.
• Presentation of Letter from the Division of Emergency Management regarding Hurricane Ike Funds being deposited into our jurisdiction/organization’s account.
• Presentation of information regarding tools purchased within this current fiscal year by the shop and Department of Public Works.
• Presentation of transmittal letter to BVCOG regarding the City’s participation in the Purchasing Solutions Alliance.
• Presentation of communication to Northland Cable TV & Cable Company.
• Presentation of email submitted to the Montgomery County Trail ride Association.
• Presentation of information received from the Public Utility Commission.
• Presentation of Letter of Appreciation regarding street repairs from DaSilveira Southwest, Inc.
• Presentation of information of Pot Hole Repairs for February of 2009.
• Presentation of Article placed in Paper for the Clean up week.

VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.

Pg 3 4/13/09
• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital – For their new sprinkler system and approval of a task order.
• Discussions regarding authorization for the Wallace Group, Inc. to seek bids for the replacement of the sewer collection system line on Collard Street.
• Discussions regarding authorization for the Wallace Group to complete the plans and specifications on the 6,000 linear feet of Collection System Improvements in Basins F & G to allow for the completion of work prior to the September - 09 deadline and approval of a task order.
• Discussions regarding authorization for the City Engineer to prepare the plans and specifications for the pavement of Collard Street and approval of a task order.
• Discussion regarding authorization for the City Engineer to prepare a pre-application for refunding through Rural Development and to complete the environmental work as required and to also approve the task order.

2. Discussion and consideration regarding the release of the Wallace Group to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery Program funded through the Office of Rural Community Affairs. (ORCA)

3. Presentation of Statement of Qualifications of the Dannenbaum Engineering Corporation to represent the City of Madisonville in reference to the TxCDBG Funded Disaster Recovery for Hurricane Ike – Alan Hirshaman, P.E., Dannenbaum Engineering Corporation.

4. Discuss and consider the appointment of the Dannenbaum Engineering Corporation to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery for Hurricane Ike. The City Council may also consider the appointment of another additional firm which may join in with the Danenbaum Engineering Corporation to provide the necessary Engineering for this project. or a different Engineering firm

5. Discussion and possible actions to withdraw our grant to prepare the 1.9 mile walking trail around the Madison Lake through the Texas Parks and Wildlife Program.

6. Discussion and possible Actions regarding requested rate increase by the Hutto Garbage Company.-Chuck Wheat

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

Pg 4 4/13/09
1. Discussion and possible actions regarding a bid in the amount of $520.00 from Vickie Craft for Lot 8, Block 8, West Madisonville, an addition to the City of Madisonville,
Madison County, Texas, according to the map or plat thereof, recorded in Volume 74, Page 30, Deed of Records of Madison County, Texas.

2. Discussion and possible actions regarding a request to repave portions of Ratliff Street – Jill Ratliff.

3. Discuss and consider actions regarding the update of City Boards to include the following:
• Planning & Zoning
• Board of Adjustment
• Fire Board
• Building Standards Commission

4. Discuss and consider options for conducting additional meetings as may become necessary such as workshops.

5. Discuss and consider the passage of a new Flood Damage Prevention Ordinance.

6. Discussion and possible actions regarding the proposed rate increase by Atmos Energy.

7. Discussion and possible actions passing a resolution adopting an identity theft policy in accordance with an amendment to the Fair And Accurate Credit Transaction Act of 2003; providing a severability clause and declaring and effective date.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Pg 5 4/13/09

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 9, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

Minutes - February 9, 2009

2009-04-01T14:17:00.000-07:00

REGULAR CITY COUNCIL MEETING

February 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on February 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member-Absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) none
V. CONSENT AGENDA:

A motion was made by Lois Brown to approve minutes on January 12, 2009 and February 2, 2009, as written, and approved Accounts Payable as written, Seconded by Terri Creel All Voting aye Motion Carried. Motion was made by Lois Brown to approve Drakes Service as written. Seconded by Terri Creel. Three (3) approve – Terri Creel , Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Chief Clendennen
3. Discussion of Fire Department Report-Thom Jones
4. Presentation of Convention and Tourism Report-Rae Kubiak
5. Presentation of City Manager’s Report-Paul Catoe

OLD BUSINESS:

1. PRESENTATION OF INFROMATION REGARDING THE REVISED CAPITAL IMPROVEMENT PROJECT FOR 2009, PAUL BOYER AND BOB WALLACE – THE WALLACE GROUP, INC

• Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc, for the 2009 CIP Project along with other upcoming city Projects.
*****Motion was made by Terri Creel to move forward with CIP Project. Seconded by Marvin Stanton All Voting aye motion carried.
*****Motion was made by Lois Brown to enter into a contract with the Wallace Group, Seconded by Debra Drake, All voting aye motion carried

2. PRESENTATION OF FUNDING OPTIONS FOR THE 2009 CIP PROJECT-JOSEPH W. MORROW FIRST SOUTHWEST COMPANY
*******Motion was made by Terri Creel to go into an agreement with First Southwest Company, Seconded by Lois Brown, All voting aye Motion Carried.

NEW BUSINESS ITEMS:

1. PRESENTATION OF THE CITY OF MADISONVILLE ANNUAL AUDIT FOR THE YEAR ENDING SEPTEMBER 30TH 2008 AND AUTHORIZATION FOR PAYMENT OF AUDIT BILLING STATEMENT DIANE SOLLOCK, KENNETH DAVIS & COMPANY P.C.
*******Motion was made by Marvin Stanton to approve the Audit, Seconded by Debra Drake. All voting aye, Motion Carried. Payment was approved on January 12 ’09 by the City Council
2. DISCUSSION AND POSSIBLE ACTIONS REGARDING PROPOSED WATER AND SEWER MAIN EXTENSION POLICY.
*******Motion was made by Debra Drake on the proposed water and sewer main extension policy. Seconded by Marvin Stanton. All voting aye motion carried
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING A REVISED RESOLUTION OF THE CITY OF MADISONVILLE VOLUNTEER FIRE DEPARTMENT TO CHARGE THE COST OF MADISONVILLE VOLUNTEER FIRE DEPARTMENT, A PROVISION HAS BEEN ADDED DESCRIBING THE UTILIZATION OF RECAPTURED REVENUES, WHICH WAS EXCLUDED FROM THE PREVIOUS RESOLUTION PASSED ON AUGUST 15, 2006
*******Motion was made by Debra Drake to revised the resolution of the City of Madisonville Volunteer Fire Department, Seconded by Marvin Stanton, All voting aye motion carried
4. THE CITY COUNCIL OF THE CITY OF MADISONVILLE SHALL CALL A CITY OFFICIALS ELECTIONS FOR MAY 9TH 2009, TO FILL (3) THREE VACANCIES ON THE COUNCIL
• APPOINTMENT OF ELAYNE CAMPBELLAS THE ELECTION JUDGE
• APPOINTMENT OF MARTHA WHITE AS THE ALTERNATE ELECTION JUDGE
*******Motion was made by Terri Creel to appoint Elayne Campbell as the Election Judge and Martha White as the Alternate Election Judge. Seconded by Lois Brown, all Voting aye Motion Carried
5. DISCUSS AND CONSIDER AN AGREEMENT BETWEEN THE CITY OF MADISONVILLE AND THE COUNTY OF MADISON FOR THE USE OF THEIR ELECTRONIC VOTING SYSTEM
*******Motion was made by Terri Creel to consider the agreement between the City of Madisonville and County of Madison for the use of their electronic voting system. Seconded by Lois Brown, All Voting aye Motion Carried.
6. DISCUSS AND POSSIBLE TAKE ACTION AN ORDINANCE NO. 264 A (AMENDMENT TO ORDINANCE NO.264) AN ORDINANCE OF THE CITY OF MADISONVILLE, TEXAS, REQUIRING THE DISPLAY OF NUMERAL INDICATING THE STREET ADDRESS OF EACH RESIDENCE AND BUSINESS WITH THE CITY AND FIXING AN EFFECTIVE DATE CONTAINING AS SAVING CLAUSE AND DELCLARING AN EMERGENCY, INCLUDING A PENALTY PROVISION
*******Motion was made by Lois Brown to tentatively accept the Ordinance with the changes that the City Attorney will do stating visible form either all directions and visible from the streets with the City Manager’s approval, Seconded by Terri Creel, All voting aye. Motion Carried

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.74 (Personnel Matters), 551.076 Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 8:30 p.m. and seconded by Debra Drake. All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

Called City Council Meeting February 2, 2009

2009-04-01T14:12:00.000-07:00

CALLED CITY COUNCIL MEETING
February 2, 2009
MINUTES

The Madisonville City Council met in a regular meeting on February 2, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:

OLD BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING REVISED CAPITAL IMPROVEMENTS PROJECT FOR 2009, PAUL BOYER
********Discussion Only
• Sewer Main extensions to the homes South of Bullard Street on highway 90 including the home of Ruth Ratliff. (This has been included into the 2009 CIP Project) ****Discussion Only
• Sewer Main extension to the location of the Cowboy Church which is to be constructed on South Highway 90. (This has been included into the 2009 CIP Project)***Discussion Only Cowboy Church may need to put there only Lift Station or Septic System
• Authorization for the Wallace Group, Inc. to also prepare applications for both water and sewer funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. The intended Use Plans for both water and sewer projects have been submitted to the Texas Water Development Board. This is simply another funding source to be explored.
***********Motion was made by Terri Creel to prepare application for both water and sewer
Funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. Seconded by Marvin Stanton, All voting aye Motion Carried.

2. Authorization for the City Council of the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project. (The City Attorney is reviewing the contract and will have a recommendation to the City Council on Monday.) We have not made copies of the contract again since all Council Members received a copy of the contract on 01-12-09.
*********Motion was made by Debra Drake to tabled until next city council meeting on February 9th 2009. Seconded by Terri Creel, All voting aye, Motion Carried

3. Discussion and possible actions regarding requested work activities that have surfaced since the City originally gave its blessings to utilize City Properties for the Battle of the El Camino Real. The current personnel prohibits the City Staff from entering private property to perform private functions. I have attached a copy of the policy for your information.
*********Discussion only no action

NEW BUSINESS:
1. Presentation of Information regarding the rash of robberies within the City of Madisonville – Chief Clendennen. Information Summary Sheets provided.

*********Discussion only

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to Adjourn into executive session at any time during the course of this Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.74 (Personnel Matters), 551.076 Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 8:00 p.m. and seconded by Debra Drake All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA REGULAR COUNCIL MEETING MARCH 9, 2009

2009-03-06T14:29:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON MARCH 9, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written for the
February 09, 2009 meeting.
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall abstain
from all discussions and from voting on this matter.

DEPARTMENT HEAD REPORTS: (Moved to the front of the Agenda at the request of the Mayor Dean) (The City Council may discuss and take actions on the following monthly Departmental Reports)

Discussion of Municipal Court Report
Discussion of Police Department Report – Chief Clendennen
· Presentation of information regarding the payment of officer’s time related to continuing education/certification required hours.
· Presentation of Grant Information in the amount of $16,594.00 from Congressman Chet Edward’s office.
· Presentation of monthly activity report. Pg 2 3/6/09
Discussion of Fire Department Report – Thom Jones
· Presentation of statement from the Volunteer Fire Department indicating that they request a change in the City resolution passed by the City Council on 02-09-09 regarding the revenue recovery program.
· Presentation of information regarding the 2009 R5 Water-XRacing Tour.
· Review of number of calls.
Presentation of Convention and Tourism Report – Rae Kubiak
· Report on the progress of the opening of Buc ees.
· Presentation regarding major activities for the previous month.
· Presentations regarding the types of phone calls received.
Presentation of City Manager’s Report – Paul Catoe
Presentation of the monthly fiscal report for the month of February, 2009.
Status of Guardrails on Magnolia Street.
Letter of Appreciation from Lisa Miller.
Letter of Support to Madison Bell Air Permit No. 83378 and PSD-TX-1105
Letter to Warden Bickham regarding inmate labor to assist with the clean up of the City of Madisonville.
Letter from Entergy regarding lower fuel cost driving Electric Bills down – Customers to see about $28.00 decrease in average monthly bill.
Presentation of information of Pot Hole Repairs for February of 2009.
Final Disposition regarding the calf, which fell into the manhole back in February.
Report on the status of the Waste Water Treatment Plant.

OLD BUSINESS: The Council may discuss and take actions on the following Agenda Items:

1. Presentation of information regarding the recent meeting with Rural Development in Waco and the application for funds through USDA, Rural Development, Paul Boyer and Bob Wallace – The Wallace Group, Inc.

· Discussion and possible approval of Task Order # 1. for the Collard Street
Wastewater Line.

2. Discussion and possible actions regarding the approval of a resolution for the 2009 CIP Project as requested by Joseph W. Morrow First Southwest Company. The resolution is as follows: CONSIDERATION AND APPROVAL OF A RESOLUTION AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION.

3. Presentation of an agreement between the City of Madisonville and the
Madisonville Chamber of Commerce and Convention and Tourism Bureau.

4. Presentation of a lease agreement between the City of Madisonville and the
Madisonville Chamber of Commerce and Convention and Tourism Bureau.

Pg 3 3/6/09
5. Presentation of a lease agreement between the City of Madisonville and the
Madison County Economic Development Corporation.

6. Presentation of a lease agreement between the City of Madisonville and the
Mushroom Festival Corporation.

NEW BUSNIESS: The City Council may discuss and take action on the following Agenda Items:

1. Presentation of program for the restoration and continuous preservation of the
City’s 100,000 gallon elevated storage tank – Jeff Leubner with Utility Service Co. Incorporated.

2. Presentation of program for the utilization of their pipe collection system
rehabilitation program provided by Insituform – Jerry Brown.

3. Discussion and possible Actions regarding a new contract between the City of
Madisonville and Revenue Recovery LLP.

4. Discussion and possible actions regarding a proposal from Kenneth Starr for the installation of poles and lights at the City of Madisonville Little League Field.

5. Discussion and possible actions regarding a request for a rate increase as proposed by the Hutto Garbage Service and which is based on the CPI – Chuck Wheat – Hutto Garbage Services.

6. Discussion and possible actions regarding the use of City personnel and equipment to make address signs for houses and businesses.

In the event any of the items as listed within the City Council’s Agenda fall within the criteria for closed or executive Session, the City Council may then enter closed or executive session under the following criteria as set forth by the Government

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION: Pg 4 3/6/09

7. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MARCH 6, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

AGENDA REGULAR COUNCIL MEETING FEBRUARY 9, 2009

2009-02-09T06:42:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON FEBRUARY 9, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written:
January 12, 2009 and February 02, 2009
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.

REVENUES AND EXPENDITURES REPORTS

DEPARTMENT HEAD REPORTS: (Moved to the front of the Agenda at the request of the Mayor Dean)

Discussion of Municipal Court Report
Discussion of Police Department Report – Chief Clendennen
· Discussion of the racial profiling report
· Discussion of information regarding tickets.
· Update on the new Police Vehicle.
Discussion of Fire Department Report – Thom Jones
· Discussions regarding condition of equipment Pg 2 2/9/09
· Discussions regarding the utilization of the revenue recovery program.
• Discussions about Jet Ski racing at the Madisonville Lake Park
· Review of number of calls
Presentation of Convention and Tourism Report – Rae Kubiak
· Presentation regarding major activities for the previous month
· Presentations regarding the types of phone calls received
Presentation of City Manager’s Report – Paul Catoe
Presentation of the monthly fiscal report for the month of January, 2009.
Status of Guardrails on Magnolia Street.
Status of Hotel / Motel Agreement between the City of Madisonville and the Chamber of Commerce and Convention & Visitors Bureau.
Status of a Lease Agreement between the City of Madisonville and the Chamber of Commerce and Convention & Visitors Bureau.
Status of a Lease Agreement between the City of Madisonville and the Madison County Economic Development Corporation.
Presentation of a letter to the Honorable Jim Dunnam from Council Member Donnie Myrick.
Presentation of the Municipal Court Revenue Report for 2006, 2007, & 2008.
Presentation of Municipal Court yearly Dismissals for 2006, 2007 and 2007.
Presentation of Municipal Court Citations Statistics for 2006, 2007, and 2008.
Presentation of Report on Hurricane Losses for City Premises and payment through TML
Presentation of report on calf found in uncovered manhole.
Presentation of information of Pot Hole Repairs for December of 2008 and January of 2009.
Report on the status of the Waste Water Treatment Plant.
Presentation of Notice of Burn Ban for Madison County.

OLD BUSINESS: The Council may discuss and take actions on the following Agenda Items:

1. Presentation of Information regarding the Revised Capital Improvement Project for 2009, Paul Boyer and Bob Wallace – The Wallace Group, Inc.

· Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project along with other upcoming City Projects.

2. Presentation of funding options for the 2009 CIP Project – Joseph W. Morrow First Southwest Company.

NEW BUSINESS ITEMS: The Council may discuss and or take actions on the following Agenda Items:

Pg 3 2/9/09
1. Presentation of The City of Madisonville annual Audit for the year ending September 30th, 2008 and authorization for payment of Audit Billing Statement. Diane Sollock, Kenneth C. Davis & Company P.C.

2. Discussion and possible Actions regarding proposed Water and Sewer Main Extension Policy.

3. Discussion and possible Actions regarding a revised resolution of the City of Madisonville Volunteer Fire Department to Charge the Cost of Certain Emergency and Rescue Services within the Response Area of the Madisonville volunteer Fire Department. A provision has been added describing the utilization of recaptured revenues, which was excluded from the previous resolution passed on August 15, 2006.

4. The City Council of the City of Madisonville shall call a city officials election for May 9th, 2009 to fill (3) three vacancies on the Council.

· Appointment of Elayne Cambell as the election Judge.
· Appointment of Martha White as the Alternate Election Judge.

5. Discuss and consider an agreement between the City of Madisonville and the County of Madison for the use of their Electronic Voting system.

6. Discuss and possible take action an Ordinance No. 264 A (Amendment to Ordinance No.264)An Ordinance of the City of Madisonville, Texas, requiring the display of numeral indicating the street address of each residence and business with the City and Fixing an effective date; containing a saving clause and declaring an emergency, including a penalty provision

7 Adjournment

In the event any of the items as listed within the City Council’s Agenda fall within the criteria for closed or executive Session, the City Council may then enter closed or executive session under the following criteria as set forth by the Government Code.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
Pg 4 2/9/09
OPEN SESSION:
8 Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON FEBRUARY 6, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

AGENDA CITY COUNCIL CALLED MEETING FEBRUARY 2, 2009

2009-02-05T08:59:00.000-08:00

NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON
FEBRUARY 2, 2009 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.

AGENDA:

I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)

OLD BUSINESS: The Council may discuss and take actions on the following Agenda Items:

1. Presentation of Information regarding revised Capital Improvement Project for 2009, Paul Boyer and Bob Wallace.

· Sewer Main extensions to the homes South of Bullard Street on highway 90 including the home of Ruth Ratliff. (This has been included into the 2009 CIP Project)
· Sewer Main extension to the location of the Cowboy Church which is to be constructed on South Highway 90. (This has been included into the 2009 CIP Project)
· Authorization for the Wallace Group, Inc. to also prepare applications for both water and sewer funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. The intended Use Plans for both water and sewer projects have been submitted to the Texas Water Development Board. This is simply another funding source to be explored.

2. Authorization for the City Council of the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project. (The City Attorney is reviewing the contract and will have a recommendation to the City Council on Monday.) We have not made copies of the contract again since all Council Members received a copy of the contract on 01-12-09.
Pg 2 2/2/09

3. Discussion and possible actions regarding requested work activities that have surfaced since the City originally gave its blessings to utilize City Properties for the Battle of the El Camino Real. The current personnel prohibits the City Staff from entering private property to perform private functions. I have attached a copy of the policy for your information.

NEW BUSINESS ITEMS: The Council may discuss and or take actions on the following Agenda Items:
1. Presentation of Information regarding the rash of robberies within the City
of Madisonville – Chief Clendennen. Information Summary Sheets
provided.

In the event any of the items as listed within the City Council’s Agenda fall within the criteria for closed or executive Session, the City Council may then enter closed or executive session under the following criteria as set forth by the Government Code.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

OPEN SESSION:

ADJOURNMENT:

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JANUARY 30, 2009

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS
Pg 3 2/2/09

FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER
SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008

MINUTES REGULAR COUNCIL MEETING JANUARY 12, 2009

2009-02-05T08:56:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
January 12, 2009
MINUTES

The Madisonville City Council met in a regular meeting on January 12, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-John Johnson had concerns about ADA Accessibility in the City of Madisonville.
V. CONSENT AGENDA:

A motion was made by Lois Brown to approve minutes on December 8, 2008 and
December 15, 2008, as written, and approved Accounts Payable as written, Seconded by Terri Creel. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Lt. Mclure
3. Discussion of Fire Department Report-Thom Jones
4. Presentation of Convention and Tourism Report-Rae Kubiak
5. Presentation of City Manager’s Report-Paul Catoe

OLD BUSINESS:

1. PRESENTATION OF INFORMATION REGARDING CAPITAL IMPROVEMENT
PROJECT FOR 2009, PAUL BOYER AND BOB WALLACE-THE WALLACE GROUP
INC,
****Discussion only****

Pg 2 1/12/09

7. DISCUSS AND CONSIDER APPROVAL OF BASE RATE INCREASE FOR
ENTERGY-RONNIE HALE
*****Discussion only no action required****
• Mr. Catoe mention that Ms Ruth Ratliff have had sewer line problems for many yrs and
Lives in the City Limits; Wallace Group will look into this situation.
2. PRESENTATION OF INFORMATION REGARDING THE INSTALLATION OF GAME
FENCING AROUND THE PARAMETERS OF THE MADISONVILLE MUNICIPAL
AIRPORT-UNDER THE RAMP PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION-CITY MANAGER, PAUL CATOE
*****Motion was made by Debra Drake to approve the Amendment and authorize the
Engineers to proceed with the fence at the Municipal Airport and approve the revised
RAMP program, Seconded by Terri Creel. All voting aye, Motion Carried
3. PRESENTATION OF INFORMATION REGARDING THE PARKS & WILDLIFE GRANT FOR FUNDS
TO CONDUCT A WALKING TRAIL-PROJECT NUMBER RT 0522,-CITY MANAGE, PAUL CATOE
*****Motion was made by Donald Myrick to authorized the Wallace Group to prepare the
plans and specifications for the work to be completed both contract labor and or the
City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant
Seconded by Lois Brown, All voting aye, Motion Carried
4. PRESENTATION OF FUNDING OPTIONS FOR THE 2009 CIP PROJECT-JOSEPH W. MORROW
FIRST SOUTHWEST COMPANY.
• AUTHORIZATION FOR THE CITY OF MADISONVILLE TO ENTER INTO CONTRACTS
WITH FIRST SOUTHWEST COMPANY TO PROVIDE:
1. Financial Advisory Services
2. Authorizing First Southwest Company to represent the City as an Agent to find a bank buyer for
pending issue for 2009
*****Motion was made by Donald Myrick after review from the City Attorney. Seconded by Lois Brown
All voting aye, Motion Carried
5 PRESENTATION OF INFORMATIN ON THE $250,000 CDBG THROUGH THE OFFICE OF RURAL
COMMUNITY AFFAIRS FOR WATEWATER COLLECTION SYSTEM IMPROVEMENTS – CITY
MANAGER PAUL CATOE.
*****Discussion only, no action taken
6. PRESENTATION OF A REVISED “AGREED ORDER” FROM THE TCEQ REGARDING ENFORCEMENT
ORDER RN101719821 AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE REVISED
AGREEMENT-CITY MANAGER, PAUL CATOE. THIS WILL ALLOW THE CITY TO PARTICIPATE
IN AN APPROVED SEP PROJECT.
*****Motion was made by Terri Creel to accept the agreed order. Seconded by Donald Myrick. All voting aye
Motion Carried.

NEW BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING AVAILABLE FUNDING IN THE AMOUNT
OF 1.3 BILLION DOLLARS THROUGH THE OFFICE OF RURAL COMMUNITY AFFAIRS FOR
ELIGIBLE ACTIVITIES FOR CITIES AND COUNTIES, WHICH WERE NEGATIVELY IMPACTED
BY HURRICANE IKE.
• Authorization for the Wallace Group Inc. to provide the engineering for the project.
• Authorization for Mary Kay Thomas, President of Amazing Grants Inc, to prepare
the grant application for Funding for the City of Madisonville through the Office of
Rural Community Affairs. (ORCA)
*****Motion was made by Debra Drake. Seconded by Donald Myrick, All voting aye Motion Carried
2. PRESENTATION OF COLLECTIONS SERVICES OFFERED BY MANAGEMENT KONCEPTS,
INC, - HUBERT J. KEISHEIMER. THE CITY COUNCIL MAY DISCUSS AND TAKE ACTIONS
WITH REGARD TO THIS PRESENTATION, COLLECTION SERVICES TO INCLUDE THE FOLLOWING:
• EMS ACCOUNTS, • WEED ABATEMENT•DEMOLITION•JUVENILE CORRECTION ACCOUNTS
• HOSPITAL ACCOUNTS•MUNICIPAL COURT ACCOUNTS/WARRANTS•UTILITY ACCOUNTS
WATER,SEWER,GARBAGE•STUDENT LOANS•CHILD SUPPORT•NSF CHECKS
*****Motion was made by Donald Myrick, Seconded by Debra Drake, All voting aye, Motion Carried

Pg 3 1/12/09

3. PRESENTATION OF COLLECTION ACTIVITY FOR DELINQUENT AD VALOREM TAXES
OFFERED BY LINEBARGER GOGAN, BLAIR & SAMPSON, LLP FOR ACTIVITIES IN 2008-
2009-BOBBY RICH.
*****Discussion only
4. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE PROVIDING FOR
AMENDMENT # 1 FOR FIRST QUARTER FOR THE BUDGET FOR FY 2008-2009
*****Motion was made by Debra Drake to approve an ordinance providing for amendment #1 for first
Quarter for the budget for FY 2008-2009, Seconded by Terri Creel, All voting aye, Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS WITH REGARD TO JOINING THE PURCHASING
SOLUTIONS ALLIANCE BETWEEN THE CITY OF MADISONVILLE AND BRAZOS VALLEY
COUNCIL OF GOVERNMENTS
*****Motion was made by Terri Creel, Seconded by Debra Drake, All voting aye. Motion Carried
6. APPOINTMENT OF JOHN REED AS THE CITY’S FLOOD ZONE ADMINISTRATOR TO ISSUE
PERMITS WITHIN FLOOD ZONE AREA OF THE CITY.
*****Motion was made by Donald Myrick for the City Manager or his designated representative for the
City’s flood zone administrator. Seconded by Terri Creel, All voting aye, Motion Carried
7. WAS MOVE TO THE TOP OF THE AGENDA
8. DISCUSS AND CONSIDER LETTER OF SUPPORT FOR THE MADISON BELL AIR PERMIT
*****Motion was made by Donald Myrick to have City Attorney write the support letter and have the
City Manager and Mayor Pro Tem to look at it Seconded Terri Creel, All voting aye, Motion Carried

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Donald Myrick to adjourn at 9:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

MINUTES CALLED CITY COUNCIL MEETING DECEMBER 15, 2008

2009-02-05T08:54:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING pg 1
WORKSHOP DECEMBER 15, 2008
MINUTES

The Madisonville City Council met in a workshop meeting on December 15, 2008 at 12:05 p.m. (Noon) at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 12:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 12:05 P.M.(Noon)
II. INVOCATION – Donald Myrick
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)-None

1. DISCUSS AND CONSIDER POSSIBLE ACTIONS REGARDING THE
UTILIZATION OF A SUPPLEMENTAL EVIRONMENTAL PROJECT
(SEP) AS OPPOSED TO PAYING THE DIRECT FINE IN THE AMOUNT
OF $5,200.00 TO THE TEXAS COMMISSION ON ENVIRONMENTAL
QUALITY FOR ALLEGED VIOLATIONS AT THE WASTEWATER
TREATMENT PLANT,
******Motion was made by Marvin Stanton to approve using a water and wastewater
assistance SEP to offset the $5,200.00 fine imposed by the TCEQ on Madisonville
Seconded by Debra Drake, All voting aye. Motion Carried

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

Pg 2 Dec 15 ‘08

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 12:35 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary