Madisonville City Council - Agendas / Minutes

2009-12-18T09:13:00.000-08:00

REGULAR COUNCIL MEETING DECEMBER 14, 2009

2009-12-16T14:33:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON DECEMBER 14, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

CITY OF MADISONVILLE
AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES

IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.

V. Consent Agenda; The items listed are considered to be routine and non-
Controversial by the council and will be approved by one motion. There
will be no separate discussion of these items unless a council members so
requests, in which case the item will be removed from the consent agenda
prior to a motion and vote. The item will be considered in its normal sequence
on the regular agenda.

1. Approval of the minutes as written for the November 9, 2009
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.

Pg 2 12/14/09

VI. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:

1. Approval of Accounts Payable for Drakes Service for the month of October

2. Discussion and action on the purchase of budgeted bunker gear
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)

VII. NEW BUSINESS:

1. Discussion and action on a request by the Madison County EDC to waive
Taxes in the amount of $607.46 for the year of 2009. (requested by John
Hardy, President of the Madison County EDC)

2. Discussion and action on a request by Thom Jones, VFD Chief, regarding the
2010 R5Water-XRacing Tour to be held during the summer of 2010.
(Requested by Thom Jones)

3. Discussion and action on award of bid for Emergency Generators Project
(CIP). (Requested by Paul Boyer, P.E., The Wallace Group)

4. Discussion and action on termination of the contract with Diamond E Services
on the Lift Station Replacement Project and rebidding the project. (Requested
by Paul Boyer, P.E., The Wallace Group)

VIII. STAFF REPORTS:

• City Manager
1) Electric Rate Case to be filed by Entergy Texas Inc.
2) Year End Sales Tax Report
3) PD Personnel and Equipment
4) PD Monthly Report
5) Report on city vehicle take home policy
6) water and Wastewater
7) Code Enforcement
8) Employee Health Insurance
9) Asphalt Zipper

Pg 3 12/14/09
• Municipal Court

• Madisonville Volunteer Fire Dept

CLOSED EXECUTIVE SESSION: for possible action resulting from items discussed
in executive session.

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney)
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)

• City Manager position

X. RECONVENE IN OPEN SESSION: for possible action resulting from items
discussed in executive session.

• City Manager position

XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.

XII. Adjournment

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON DECEMBER 11, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE

YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES COUNCIL MEETING NOVEMBER 9, 2009

2009-12-16T14:31:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
November 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on November 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES

IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.
***None**

V. Updates, Presentations and Recognitions
• Madisonville EDC – John Hardy, president
• Madisonville Chamber of Commerce – Sharon Phelps
• Recognition of City Employees Relating to the 8th Mushroom Festival
• Report from council appointed committee for the hiring of Chamber and
Tourism Director
***Discussion only on all the above items

Pg 2 11/09/09

VI. Consent Agenda;

1. Approval of the minutes as written for the October 13, 2009
***Motion was made by Debra Drake to approve the minutes with some corrections
made by Mayor Don Dean. Seconded by Lois Brown all voting aye, motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve the Accounts Payable as written
Seconded by Terri Creel, all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month:
Council Member Drake shall abstain from all discussions and from voting on this matter.
***to continue this item

VII. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:

1. Remove from the table the request of the Madisonville Volunteer Fire
Department to amend their Bylaws
***Motion was made by Terri Creel to remove from table, Seconded by Debra Drake
all voting aye, motion carried
• Discussion and action regarding an amendment to the Madisonville Volunteer Fire Department Bylaws. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Debra Drake to amend the Fire Department Bylaws.
Seconded by Terri Creel all voting aye motion carried

2. Remove from the table the request of the Madisonville Volunteer Fire
Department to re-establish per diem for members of the volunteer fire
department.
***Motion was made by Debra Drake to remove from table, Seconded by Terri Creel
all voting aye, motion carried
• Discussion and action on the request of the Madisonville Volunteer Fire Department to re-establish per diem for members of the volunteer fire department. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Lois Brown to deny the request and discuss this item on a
Workshop for next budget year, seconded by Debra Drake all voting aye motion
carried.

Pg 3 11/09/09

VIII. NEW BUSINESS

1. Public hearing, discussion and action to rezone all property between
Lance Street, McIver Street, Madison Street and the South boundary
of Washington Street, from SF-2 (Single family-2 residential) Zoning
District to MF (manufactured housing residential)Zoning District.
Mayor Dean Open the public hearing
***Motion was made by Terri Creel to rezone this area, Seconded by
Lois Brown all voting aye motion carried

2. Discussion and action on the purchase of budgeted fire apparatus
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Lois Brown to continue until December’s
meeting, Seconded by Debra Drake all voting aye motion carried

IX. STAFF REPORTS:

• City Manager
Police
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
***Discussion only

***Motion was made by Terri Creel to closed the open session and go into
Closed executive session at 7:00 p.m. Seconded by Lois Brown all voting
aye motion carried.

• City Manager position

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)

***Motion was made by Terri Creel to go back into Open Session at 7:15 p.m., Seconded by
Lois Brown all voting aye motion carried

X. RECONVENE IN OPEN SESSION:

• City Manager position
***Motion was made by Terri Creel to authorize Judy Miller ( Interim City
Manager) advertize for the City Manager position on TML website and City’s
Website , screen applicants and schedule interviews for the month of
December. Seconded by Lois Brown all voting aye motion carried

XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING NOVEMBER 9, 2009

2009-12-16T14:24:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON NOVEMBER 9, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

CITY OF MADISONVILLE
AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES

IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.

V. Updates, Presentations and Recognitions
• Madisonville EDC – John Hardy, president
• Madisonville Chamber of Commerce – Sharon Phelps
• Recognition of City Employees Relating to the 8th Mushroom Festival
• Report from council appointed committee for the hiring of Chamber and
Tourism Director
VI. Consent Agenda;

1. Approval of the minutes as written for the October 13, 2009
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.

Pg 2 11/09/09

VII. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:

1. Remove from the table the request of the Madisonville Volunteer Fire
Department to amend their Bylaws.

• Discussion and action regarding an amendment to the Madisonville Volunteer Fire Department Bylaws. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)

2. Remove from the table the request of the Madisonville Volunteer Fire
Department to re-establish per diem for members of the volunteer fire
department.

• Discussion and action on the request of the Madisonville Volunteer Fire Department to re-establish per diem for members of the volunteer fire department. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)

VIII. NEW BUSINESS:

1. Public hearing, discussion and action to rezone all property between
Lance Street, McIver Street, Madison Street and the South boundary
of Washington Street, from SF-2 (Single family-2 residential) Zoning
District to MF (manufactured housing residential)Zoning District.

2. Discussion and action on the purchase of budgeted fire apparatus
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)

IX. STAFF REPORTS:

• City Manager
Police
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept

PG 3 11/09/09

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)

• City Manager position

X. RECONVENE IN OPEN SESSION:

• City Manager position

XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.

Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON NOVEMBER 6, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE

YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES REGULAR COUNCIL MEETING OCTOBER 13, 2009

2009-12-16T14:19:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
October 13, 2009
MINUTES

The Madisonville City Council met in a regular meeting on October 13, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Judy Miller-Interim City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM-none

V. CONSENT AGENDA:

1. Approval of the minutes as written for the September 10, 2009, September
14, 2009, and September 22, 2009
***Motion was made by Lois Brown to approve the minutes as written
Seconded by Debra Drake all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve Accounts Payable as written
Seconded by Debra Drake all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting
on this matter.
***Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Lois Brown, (4) four approved-Terri Creel, Donnie Myrick,
Lois Brown and Marvin Stanton (1) abstained was Debra Drake from
Drake Service motion carried
Pg2 10/13/09

II. NEW BUSINESS: The City Council will discuss and take actions on the following Agenda Items:

1. Public hearing discussion and action on a request by Lessie Robinson,
(owner) to rezone from a Single Family-2 to a Manufactured Home Lot 12
Section 1, Booker T Washington Addn, (106 B W. Rucker).
***Motion was made by Donnie Myrick to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried

2. Discussion and action on a Resolution No. 37-2009 designating
individuals as authorized signators for the City’s 2009 TxCDBG #729491
contract award for sewer improvements.(Mary Kay Thomas, Amazing
Grants)
***Motion was made by Marvin Stanton to approve the Resolution No. 37-2009
designating individuals as authorizing signators for the City’s 2009 TxCDBG
#729491 contract award for sewer improvements. Seconded by Donnie Myrick
all voting aye motion carried.

3. Discussion and action on a Resolution No. 38-2009 designating
individuals as authorized signators for the City’s TxCDBG Hurricane Ike –
Disaster Recovery Program contract award for a generator.
(Mary Kay Thomas, Amazing Grants)
***Motion was made by Marvin Stanton to approve the Resolution No. 38-2009
designating individuals as authorizing signators for the City’s TxCDBG
Hurricane Ike disaster recovery program contract award for a generator
Seconded by Donnie Myrick all voting aye motion carried

4. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s 2009 TxCDBG #729491 contract award. (Mary Kay
Thomas, Amazing Grants)
***Motion was made by Donnie Myrick to appoint Mary Kay Thomas the Labor
Standards Officer for the City’s 2009 TxCDBG #729491 contract award.
Seconded by Lois Brown all voting aye motion carried

5. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s TxCDBG-Hurricane Ike Disaster Recovery Program
contract award. (Mary Kay Thomas, Amazing Grants)
***Motion was made by Terri Creel to appoint Mary Kay Thomas the Labor
Standards Officer for the City’s TxCDBG-Hurricane Ike Disaster Recovery
Program contract award, Seconded by Lois Brown all voting aye motion carried

6. Discussion and action authorizing the Mayor to sign the close-out
documents for the Buc-ees grant #726162.
(Mary Kay Thomas, Amazing Grants)
***Motion was made by Donnie Myrick to authorize the Mayor to sign the close-out
Documents for the Buc-ees grant #726162, Seconded by Lois Brown all voting
aye motion carried

Pg 3 10/13/09

7. Discussion and action on an amendment to the Purchasing Policy
(Sec 2 B 4, & Sec 2 C 2). (requested by staff)
***Motion was made by Marvin Stanton to approve an amendment to the Purchasing
Policy Sec 2 B 4, & Sec 2 C 2), Seconded by Terri Creel all voting aye
Motion Carried

8. Discussion and action regarding an amendment to the Fire Department
Bylaws. (Fire Dept)
***Motion was made by Lois Brown to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried

9. Discussion and action regarding the request of the Madisonville Volunteer
Fire Department for free water and sewer fees for Madisonville Volunteer
Fire Department members. (Fire Dept)
***Motion was made by Terri Creel to deny the Fire Department for free
water and sewer fees for the Madisonville Volunteer Fire Department
Seconded by Marvin Stanton all voting aye motion carried

10. Discussion and action to re-establish fire per diem for fireman and
firewoman. (Fire Dept)
***Motion was made by Donnie Myrick to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried

VII. STAFF REPORTS:

• City Manager
Police
Convention and Tourism
Water and Wastewater

• Municipal Court
• Madisonville Volunteer Fire Dept
• Economic Development Corporation
***Discussion only on all above items

Pg 4 10/13/09
CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)

• None

ADJOURNMENT:
A motion was made by Lois Brown to adjourn at 7:00 p.m. and seconded by Marvin Stanton
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING OCTOBER 13, 2009

2009-12-16T14:06:00.001-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON OCTOBER 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

CITY OF MADISONVILLE
AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.

1. Approval of the minutes as written for the September 10, 2009, September 14, 2009, and September 22, 2009
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.

VI. NEW BUSINESS: The City Council will discuss and take actions on the following Agenda Items:

1. Public hearing discussion and action on a request by Lessie Robinson,
(owner) to rezone from a Single Family-2 to a Manufacture Home Lot 12
Section 1, Booker T Washington Addn, (106 B W. Rucker).

2. Discussion and action on a Resolution No. 37-2009 designating
individuals as authorized signators for the City’s 2009 TxCDBG #729491
contract award for sewer improvements.(Mary Kay Thomas, Amazing
Grants)
Pg 2 10/13/09

3. Discussion and action on a Resolution No. 38-2009 designating
individuals as authorized signators for the City’s TxCDBG Hurrican Ike –
Disaster Recovery Program contract award for a generator.
(Mary Kay Thomas, Amazing Grants)

4. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s 2009 TxCDBG #729491 contract award. (Mary Kay
Thomas, Amazing Grants)

5. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s TxCDBG-Hurrican Ike Disaster Recovery Program
contract award. (Mary Kay Thomas, Amazing Grants)

6. Discussion and action authorizing the Mayor to sign the close-out
documents for the Buc-ees grant #726162.
(Mary Kay Thomas, Amazing Grants )

7. Discussion and action on an amendment to the Purchasing Policy
(Sec 2 B 4, & Sec 2 C 2). (requested by staff)

8. Discussion and action regarding an amendment to the Fire Department
Bylaws. (Fire Dept)

9. Discussion and action regarding the request of the Madisonville Volunteer
Fire Department for free water and sewer fees for Madisonville Volunteer
Fire Department members. (Fire Dept)

10. Discussion and action to re-establish fire per diem for fireman and
firewoman. (Fire Dept)

VII. STAFF REPORTS:

• City Manager
Police
Convention and Tourism
Water and Wastewater

• Municipal Court
• Madisonville Volunteer Fire Dept
• Economic Development Corporation

Pg 3 10/13/09

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)

• None

VIII. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.

IX. Adjournment

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON OCTOBER 9, 2009.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE

YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES SPECIAL CALLED MEETING SEPTEMBER 22, 2009

2009-12-16T14:02:00.000-08:00

CALLED CITY COUNCIL MEETING
September 22, 2009
MINUTES

The Madisonville City Council met in a called meeting on September 22, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro Tem
Donnie Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member

I. CALL MEETING TO ORDER-6:00 p.m.
II. INVOCATION-Marvin Stanton
III. PLEDGES
***Motion was made by Terri Creel to go into Closed Executive Session, Seconded by Donnie
Myrick all voting aye motion carried.

CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 - PERSONNEL MATTERS -To discuss, review and/or interview applicants for the position of the Interim city manger of the City of Madisonville.

SECTION:551.074- PERSONNEL MATTERS - For the position of Interim City Manager. To discuss, review, and/or interview applicants for the position of Interim City Manager of Madisonville.

***Motion was made by Debra Drake to go back into Open Session at 8:06 p.m. Seconded by Terri Creel all voting aye motion carried.

OPEN SESSION:
1. Consider and approval of item deliberated on in Executive Session-for the
Position of Interim City Manager of the City of Madisonville-To deliberate
The appointment, employment, duties, compensation, hiring of an individual
for the position of Interim City Manager of the City of Madisonville.
***Motion was made by Debra Drake to hire Judy Miller from Texas First Group and
Have Mayor Don Dean to contact Kerry Sweatt from Texas First Group to sign the contract, Seconded by Terri Creel all voting aye motion carried.
2. If no action is taken on item No. 1, discuss and possible approval of setting
dates and interviewing applicants for the position of Interim City Manager for the City
of Madisonville.
***Motion was made by Terri Creel to take out City Manager Job Posting out of the TML Website and City’s Website until further notice, seconded by Debra Drake all voting aye
Motion carried.
CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

ADJOURNMENT:

A motion was made by Marvin Stanton to adjourn at 8:15 p.m. and seconded by Debra Drake. all voting aye motion carried.

___________________________
Don Dean –Mayor
ATTEST:
____________________________
Rosa Barrera

AGENDA SPECIAL CALLED CITY COUNCIL MEETING SEPTEMBER 22, 2009

2009-12-16T14:00:00.000-08:00

NOTICE OF SPECIAL CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A SPECIAL CALLED MEETING
SEPTEMBER 22, 2009 AT 6:00 P.M., AT 210 W. COTTONWOOD MADISONVILLE TEXAS

OPEN MEETING:
An open meeting will be held to consider the following subjects:

AGENDA:

I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES

CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 - PERSONNEL MATTERS -To discuss, review and/or interview applicants for the position of the Interim city manger of the City of Madisonville.

SECTION:551.074- PERSONNEL MATTERS - For the position of Interim City Manager. To discuss, review, and/or interview applicants for the position of Interim City Manager of Madisonville.

OPEN SESSION:
1. Consider and approval of item deliberated on in Executive Session-for the
Position of Interim City Manager of the City of Madisonville-To deliberate
The appointment, employment, duties, compensation, hiring of an individual
for the position of Interim City Manager of the City of Madisonville.

2. If no action is taken on item No. 1, discuss and possible approval of setting
dates and interviewing applicants for the position of Interim City Manager for the City
of Madisonville.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

ADJOURNMENT:

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL 210 W. COTTONWOOD, MADISONVILLE, TEXAS, SEPTEMBER 18, 2009, at 5:00 P.M.

_____________________________
CITY SECRETARY

CITY HALL IS WHEELCHAIR ACCESSIBLE SLOPED CUBE ENTRY IS AVAILABLE. THE MAIN ENTRANCE WITH SPECIALLY MARKED SPACES NEARBY. REQUEST FOR SIGN INTERPRETERS OF SPECIAL SERVICES MUST BE RECEIVED FORTY-EIGHT (48) HOURS PRIOR TO THE MEETING. CALL (936) 348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE CITY HALL BULLETIN BOARD ON THE ______ DAY OF __________2009.

MINUTES REGULAR COUNCIL MEETING SEPTEMBER 14, 2009

2009-12-16T13:53:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
September 14, 2009
MINUTES

The Madisonville City Council met in a regular meeting on September 14, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM – Bob Wallace Item # 7 was moved to the top by Mayor and Council Members
V. Discussion and possible action(s) to terminate the Services of the Wallace
Group on Task Order # 9
Motion was made by Donnie Myrick to not terminate the services of the Wallace Group
on Task Order # 9. Seconded by Donnie Myrick, all voting aye motion carried
-John Hardy-talk about a project that the City of Madisonville has helped on

VI. CONSENT AGENDA:

1. Approval of the minutes as written for the August 10, 2009, August 17th,
2009; August 18th, 2009; August 20th, 2009, August 24th, 2009 and August
31st, 2009 meetings.
***Motion was made by Terri Creel to approve the minutes, Seconded by Lois
Brown all voting aye. motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve the Accounts Payable, Seconded
by Donnie Myrick, all voting aye motion carried

Pg 2 9/14/09

3. Approval of Accounts Payable for Drakes Service for the previous
month: Council Member Drake shall abstain from all discussions
and from voting on this matter.
***Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Donnie Myrick, (4) four approved-Terri Creel, Donnie Myrick, Lois
Brown and Marvin Stanton (1) abstained was Debra Drake from Drake Service
motion carried

4. Discussion and possible Actions to approve an Ordinance amending
the Budget for FY 2008-2009.
***Motion was made by Donnie Myrick to approve an Ordinance amending
the Budget for FY 2008-2009, Seconded by Debra Drake all voting aye,
Motion carried

II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council may enter Closed or Executive Session to discuss legal matters
with the City Attorney – Government Code – 551.071.
***Mayor Dean and Council Member did not go into Closed Executive Session
Discuss in open session.
CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.

OPEN SESSION:

2. The City may take actions on any items as discussed in Executive Session.

• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.
***Motion was made by Terri Creel to go with the set program, Seconded by Lois
Brown all voting aye motion carried

Pg 3 9/14/09

3. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)
*****Discussion only, Kevin Story will follow up with the Hospital
4. Discussion and possible actions regarding the possible award of a bid
for the construction of three lift stations. (Greenbriar, McIver & Park Street)
(Diamond E Services)
****Motion was made by Donnie Myrick to accept the award of a bid for the
construction of three lift stations. Seconded by Lois Brown all voting aye motion carried
5. Discussion and possible action(s) regarding the possible award of a bid
for 100,000 gallon elevated storage tank rehabilitation.(Utility Services Company
Inc).
****Motion was made by Donnie Myrick to accept the award of a bid for 100,000 gallon
elevated storage tank rehabilitation. Seconded by Lois Brown all voting aye motion carried
6. Discussions and possible action(s) regarding the rehabilitation of the
City’s fire hydrants & how the City may want to proceed with the repairs.
***Motion was made by Donnie Myrick to use $50,000 from the CIP fund for
the rehabilitation of the fire hydrants. Seconded by Debra Drake all voting aye motion
carried
7. Discussion and possible action(s) to terminate the Services of the Wallace
Group on Task Order # 9
***was moved to the top of the agenda

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. The City shall conduct a public hearing in regards to the proposed budget for FY
2009-2010.
***no discussion
2. The City shall discuss and approve an ordinance for the budget for FY 2009-2010.
***Motion was made by Marvin Stanton to approve an Ordinance for the
budget for FY 2009-2010, Seconded by Donnie Myrick all voting aye motion carried
3. The City shall discuss and consider an ordinance approving the tax rate for
FY 2009-2010 Budget.
***Motion was made by Debra Drake to approve an ordinance for the tax rate FY
2009-2010 budget
4. Discuss and possible approval of an ordinance establishing special trash pick up
rates (for large-trash garbage items that can not be disposed in poly-cart containers).
***no action taken
5. Discussion and possible action(s) regarding the possible purchase of a
pot hole patching machine.
***no action taken
6. Discussion and possible action(s) regarding the approval of the ramp grant
for FY 2009-2010.
***Motion was made by Debra Drake to approve the ramp grant for FY 2009-2010
Seconded by Donnie Myrick, all voting aye motion carried

Pg 4 9/14/09

7. Discussion and possible action(s) regarding the approval of an
Emergency Management Plan – Shelly Butts.
***Motion was made by Terri Creel to approve of the Emergency Management Plan
Seconded by Lois Brown all voting aye motion carried
8. Discussions and possible action(s) regarding the approval or disapproval
of the Madison County Appraisal District Budget.
***Motion was made by Lois Brown to approve the Madison County Appraisal
District Budget, Seconded by Terri Creel, all voting aye motion carried
9. The City Council may enter Closed or Executive Session to discuss the Resignation
of the City Manager, take action to accept the resignation of Paul Catoe as
City Manager (September 9, 2009) and Discuss and Possible take action replace
or initiate the service to research for an interim City Manager - Government
Code 551.074.
***Motion was made by Terri Creel to accept the resignation of Paul Catoe as
City Manager (September 9, 2009) Seconded by Debra Drake all voting aye motion carried
***Motion was made by Terri Creel to replace or initiate the service to research for an
Interim City Manager, Seconded by Lois Brown all voting aye motion carried

***Motion was made by Terri Creel to go into closed executive session
Seconded by Debra Drake, all voting aye motion carried

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

***Motion was made by Terri Creel to go back into Open Session, Seconded by
Donnie Myrick all voting aye motion carried
OPEN SESSION:
10. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.

***Motion was made by Terri Creel to advertize for City Manager on TML and City’s
Website and for Marvin Stanton and Mayor Dean to check the two applicants, Seconded
by Lois Brown all voting aye motion carried

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING SEPTEMBER 14, 2009

2009-12-16T13:47:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON SEPTEMBER 14, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

CITY OF MADISONVILLE
AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.

1. Approval of the minutes as written for the August 10, 2009, August 17th, 2009; August 18th, 2009; August 20th, 2009, August 24th, 2009 and August 31st, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Discussion and possible Actions to approve an Ordinance amending the Budget for FY 2008-2009.

VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.

OPEN SESSION:

2. The City may take actions on any items as discussed in Executive Session.

• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.

3. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)

4. Discussion and possible actions regarding the possible award of a bid for the construction of three lift stations. (Greenbriar, McIver & Park Street)
(Diamond E Services)
5. Discussion and possible action(s) regarding the possible award of a bid for 100,000 gallon elevated storage tank rehabilitation.(Utility Services Company Inc).

6. Discussions and possible action(s) regarding the rehabilitation of the City’s fire hydrants & how the City may want to proceed with the repairs.

7. Discussion and possible action(s) to terminate the Services of the Wallace Group on Task Order # 9

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. The City shall conduct a public hearing in regards to the proposed budget for FY
2009-2010.

2. The City shall discuss and approve an ordinance for the budget for FY 2009-2010.

3. The City shall discuss and consider an ordinance approving the tax rate for FY 2009-2010 Budget.

4. Discuss and possible approval of an ordinance establishing special trash pick up
rates (for large-trash garbage items that can not be disposed in poly-cart containers).

5. Discussion and possible action(s) regarding the possible purchase of a pot hole patching machine.

6. Discussion and possible action(s) regarding the approval of the ramp grant for FY 2009-2010.

7. Discussion and possible action(s) regarding the approval of an Emergency Management Plan – Shelly Butts.

8. Discussions and possible action(s) regarding the approval or disapproval of the Madison County Appraisal District Budget.

9. The City Council may enter Closed or Executive Session to discuss the Resignation of the City Manager, take action to accept the resignation of Paul Catoe as City Manager (September 9, 2009) and Discuss and Possible take action replace or initiate the service to serarch for an interim City Manager - Government Code 551.074.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

10. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.

Adjournment

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 11, 2009.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES CALLED CITY COUNCIL MEETING SEPTEMBER 10, 2009

2009-12-16T12:55:00.000-08:00

CALLED CITY COUNCIL MEETING pg 1
September 10, 2009
MINUTES

The Madisonville City Council met in a regular meeting on September 10, 2009 at 5:30 p.m.
at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:

1. Discussions regarding Economic Development Activities for the month of August,
2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision
***Discussion only on all the above items
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed;
(2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed;
(5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity;
(8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and
DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued;
(12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag.
Ordinance of Protection; (15.) Total Revenues and citations issued.
***Discussion only
Pg 2 9/10/09

3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded
by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls,
Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary
of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal
Trespass, Disorderly Conduct, DWI, Possession of Marijuana,
Homicide Investigation, Investigation of Theft, Missing/Lost Persons,
Possession of Drug Paraphernalia, Possession Manufactured Delivery of A
controlled Substance, Public intoxication, Found Recovered of
Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism,
Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault,
Robbery, Citations issued by Officer, Breakdown of Citations, the number
of miles driven by Officers, Total fuel used and Total Runs to Rita B.
Huff Center (ACO).
***Discussion only on all the above items
4. Discussion of Fire Department Report –

• Presentation of information regarding the donation letters which will soon
be mailed out.
• Presentation of information for a new forestry grant application for a new
grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist
of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks,
Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the
City, Calls Outside the City, and the amount of fuel used for the month.
***Discussion only on all the above items
5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the
meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.
***No discussion
6. Presentation of Report by the Director of Utilities – Kevin Story:

Pg3 9/10/09
• Discussion of progress of collection system main line improvements on
Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.

• Discussions of recent clean-up activities in regards to the continuation
of clean-up activities after the June 26, 2009 storm and the burning
of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the
concession stand.
***Discussion only on all the above items

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030
MWD-E Case No. 3679 in reference to the Enforcement Order for the
WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia
Nitrogen.
***Discussion only on the above items
8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural
Community Affairs.
• Presentation of the recent public service announcement which appeared
in the Madisonville Meteor on September 2, 2009 and September 9, 2009
and which also was place on the local radio station for broadcast over
the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses
of the RAMP Program for the current fiscal year.
***No Discussion

V. ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 6:30 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Don Dean - Mayor

ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA CALLED CITY COUNCIL MEETING SEPTEMBER 10, 2009

2009-12-16T12:50:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON SEPTEMBER 10, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES

DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to
the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussions regarding Economic Development Activities for the month of August, 2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

Pg 2 9/10/09
3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

4. Discussion of Fire Department Report –

• Presentation of information regarding the donation letters which will soon be mailed out.
• Presentation of information for a new forestry grant application for a new grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.

5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.

Pg 3 9/10/09
• Discussions of recent clean-up activities in regards to the continuation of clean-up activities after the June 26, 2009 storm and the burning of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the concession stand.

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030 MWD-E Case No. 3679 in reference to the Enforcement Order for the WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia Nitrogen.

8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural Community Affairs.
• Presentation of the recent public service announcement which appeared in the Madisonville Meteor on September 2, 2009 and September 9, 2009 and which also was place on the local radio station for broadcast over the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses of the RAMP Program for the current fiscal year.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 4, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY

MINUTES WORKSHOP AUGUST 31, 2009

2009-12-16T12:49:00.001-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 31, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 31, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Paul Catoe
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)-Roger Padon gave an update on Little League

IV. NEW BUSINESS:
1. General Fund Revenue Report
**Council decided on salary raise; if you have been here less than a year,
You will get your raise in your anniversary, if you have been here more than
a year you will get your raise in October
2. General Fund Administrative Expenditures.
**Discussion only
3. General Fund Inspection and Dog Catcher Expenditures.
**Discussion only
4. General Fund Airport Fund Expenditures.
**Discussion only
5. General Fund Fire Department Expenditures.
**Discussion only
6. General Fund Municipal Court Expenditures.
**Discussion only
7. General Fund Parks Department Expenses.
**Discussion only
8. General Fund Police Department Expenditures.
Pg 2 8/31/09
**Discussion only
9. General Fund Street Department Expenditures
**Discussion only
10. General Fund Shop Expenditures.
**Discussion only

V. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.

1. Hotel Motel Revenues.
**Discussion only
2. Hotel Motel Expenditures.
**Discussion only

VI. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.

1. Enterprise Fund Revenue Report
**Discussion only
2. Enterprise Fund Water Administration Expenditures.
**Discussion only
3. Enterprise Fund Water Maintenance Expenditures.
**Discussion only
4. Enterprise Fund Sewer Administration Expenditures.
**Discussion only
5. Enterprise Fund Sewer Maintenance Expenditures.
**Discussion only
6. Enterprise Fund Refuse Collection Expenditures.
**Discussion only
7. Enterprise Fund Debt Service Expenditures.
**Discussion only

VII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.

1. General Fund Debt Service Fund Revenues.
**Discussion only
2. General Fund Debt Service Fund Expenditures.
**Discussion only
IX. The City Council may discuss and consider the burning of brush materials
as approved by the TCEQ in a letter dated 08-26-09.
**Motion was made by Terri Creel to burn of the brush, Seconded by Lois Brown
All voting aye motion carried

Pg 3 8/31/09

**Motion was made by Terri Creel to go into Closed Executive Session at 7:30 p.m.
Seconded by Lois Brown all voting aye motion carried.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

X. The Council may enter closed or Executive Session to discuss legal matters
with the City Attorney-Government Code 551-071 .
**Motion was made by Marvin Stanton to go back into open session at 8:00 p.m.
Seconded by Debra Drake all voting aye motion carried

OPEN SESSION:

VIII. The City Council may take any actions regarding the information discussed in the previous Executive Session.
**No discussion made

Adjournment.

A motion was made by Lois Brown to adjourn at 8:00 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried

AGENDA BUDGET WORKSHOP AUGUST 31, 2009

2009-12-16T12:36:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 31, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP FOR FY 2009-2010

I. CALL MEETING TO ORDER.

II. INVOCATION

III. PLEDGES

IV. VISITORS FORUM ( 3 MINUTES)

• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.

V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items in the General Fund:

1. General Fund Revenue Report
2. General Fund Administrative Expenditures.
3. General Fund Inspection and Dog Catcher Expenditures.
4. General Fund Airport Fund Expenditures.
5. General Fund Fire Department Expenditures.
6. General Fund Municipal Court Expenditures.
7. General Fund Parks Department Expenses.
8. General Fund Police Department Expenditures.
9. General Fund Street Department Expenditures
10. General Fund Shop Expenditures.

VI. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.

1. Hotel Motel Revenues.
2. Hotel Motel Expenditures.

VII. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.

1. Enterprise Fund Revenue Report
2. Enterprise Fund Water Administration Expenditures.
3. Enterprise Fund Water Maintenance Expenditures.
4. Enterprise Fund Sewer Administration Expenditures.
5. Enterprise Fund Sewer Maintenance Expenditures.
6. Enterprise Fund Refuse Collection Expenditures.
7. Enterprise Fund Debt Service Expenditures.

VIII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.

1. General Fund Debt Service Fund Revenues.
2. General Fund Debt Service Fund Expenditures.

IX. The City Council may discuss and consider the burning of brush materials
as approved by the TCEQ in a letter dated 08-26-09.

X. The City Council may enter closed or Executive Session to discuss legal matters
with the City Attorney – Government Code 551-071.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

XI. The City Council may enter closed or Executive Session to discuss legal matters
with the City Attorney – Government Code 551-071.

XII. The City Council may take any actions on any items as may have been discussed
in the previous Executive Session.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 28, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES WORKSHOP AUGUST 24, 2009

2009-11-25T10:07:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 24, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 24, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Don Dean
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)

IV. NEW BUSINESS:
1. General Fund Revenue Report
**Discussion only
2. General Fund Administrative Expenditures.
**Discussion only
3. General Fund Inspection and Dog Catcher Expenditures.
**Discussion only
4. General Fund Airport Fund Expenditures.
**Discussion only
5. General Fund Fire Department Expenditures.
**any expense regarding fire truck repairs or purchase needs to be approved by the city council
6. General Fund Municipal Court Expenditures.
**Discussion only
7. General Fund Parks Department Expenses.
**Discussion only
8. General Fund Police Department Expenditures.
**City Council decided that the Lieutenant position will remain in the policy manual, Council will have to approve this position before hiring a Lieutenant.
Pg 2 8/24/09
**Council decided to allow the Police Department to purchase one (1) vehicle a year.
9. General Fund Street Department Expenditures
**Discussion only
10. General Fund Shop Expenditures.
**Discussion only

V. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.

1. Hotel Motel Revenues.
**Discussion only
2. Hotel Motel Expenditures.
**Discussion only

VI. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.

1. Enterprise Fund Revenue Report
**Discussion only
2. Enterprise Fund Water Administration Expenditures.
**Discussion only
3. Enterprise Fund Water Maintenance Expenditures.
**Discussion only
4. Enterprise Fund Sewer Administration Expenditures.
**Discussion only
5. Enterprise Fund Sewer Maintenance Expenditures.
**Discussion only
6. Enterprise Fund Refuse Collection Expenditures.
**Discussion only
7. Enterprise Fund Debt Service Expenditures.
**Discussion only

VII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.

1. General Fund Debt Service Fund Revenues.
**Discussion only
2. General Fund Debt Service Fund Expenditures.
**Discussion only

**Motion was made by Terri Creel to go into Closed Executive Session at 7:20 p.m.
Seconded by Debra Drake all voting aye motion carried.

Pg 3 8/24/09

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

VIII. The City Council may enter closed or Executive Session to discuss the job duties of the Director of Convention and Tourism – Government Code 551-074.
**Motion was made by Donnie Myrick to go back into open session at 8:50 p.m.
Seconded by Lois Brown all voting aye motion carried

OPEN SESSION:

IX. The City Council may take any actions regarding the information discussed in the previous Executive Session.
**Motion was made by Terri Creel to approve job description and job duties for the
Director of Convention and Tourism, Seconded by Lois Brown all voting aye motion
carried.

Adjournment.

A motion was made by Terri Creel to adjourn at 8:50 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried

AGENDA WORKSHOP AUGUST 24, 2009

2009-11-25T10:02:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 24, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP FOR FY 2009-2010

I. CALL MEETING TO ORDER.

II. INVOCATION

III. PLEDGES

IV. VISITORS FORUM ( 3 MINUTES)
• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.

V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items in the General Fund:

1. General Fund Revenue Report
2. General Fund Administrative Expenditures.
3. General Fund Inspection and Dog Catcher Expenditures.
4. General Fund Airport Fund Expenditures.
5. General Fund Fire Department Expenditures.
6. General Fund Municipal Court Expenditures.
7. General Fund Parks Department Expenses.
8. General Fund Police Department Expenditures.
9. General Fund Street Department Expenditures
10. General Fund Shop Expenditures.

VI. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.

1. Hotel Motel Revenues.
2. Hotel Motel Expenditures.

Pg 2 8/24/09

VII. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.

1. Enterprise Fund Revenue Report
2. Enterprise Fund Water Administration Expenditures.
3. Enterprise Fund Water Maintenance Expenditures.
4. Enterprise Fund Sewer Administration Expenditures.
5. Enterprise Fund Sewer Maintenance Expenditures.
6. Enterprise Fund Refuse Collection Expenditures.
7. Enterprise Fund Debt Service Expenditures.

VIII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.

1. General Fund Debt Service Fund Revenues.
2. General Fund Debt Service Fund Expenditures.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

IX. The City Council may enter closed or Executive Session to discuss the job duties of the Director of Convention and Tourism – Government Code 551-074.

OPEN SESSION:

X. The City Council may take any actions regarding the information discussed in the previous Executive Session.

Pg 3 8/24/09

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 21, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES WORKSHOP AUGUST 20, 2009

2009-11-25T09:53:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 20, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 20, 2009 at 6:05 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Lois Brown
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)

IV. NEW BUSINESS:

1. Discussion and possible actions to approve the contracts for the Engineering Services with the Wallace Group for the CDBG Grant for 2009-2010. (Placed on the Agenda as per Mary Kay Thomas’s request)
***Motion was made by Marvin Stanton to approve the contracts for the
Engineering Services with the Wallace Group for the CDBG Grant 2009-2010
Seconded by Terri Creel all voting aye motion carried
2. Discussion and possible actions to approve the contract for Administrative Services with Amazing Grants for the CDBG Grant. ( Placed on the Agenda as per Mary Kay Thomas’s Request)
***Motion was made by Marvin Stanton to approve the contract for
Administrative services with Amazing Grants for the CDBG Grant, Seconded
by Terri Creel all voting aye motion carried

V. BUDGET REQUEST FOR THE HOTEL / MOTEL TAX FUNDS

1. Presentation Regarding Hotel Motel Revenues – Ruth Smith.
***Discussion only
Pg2 8/20/09
2. Presentation Regarding Hotel Motel Expenditures – Ruth Smith.
***Discussion only

VI. BUDGET REQUEST FOR THE ENTERPRISE FUND.

1. Presentation Regarding Enterprise Fund Revenues – Ruth Smith.
***Discussion only
2. Presentation Regarding Enterprise Fund Water Fund Administration – Ruth Smith.
***Discussion only
3. Presentation Regarding Water Maintenance Expenditures – Kevin Story.
***Discussion only
4. Presentation Regarding Enterprise Fund Sewer Fund Administration – Ruth Smith.
***Discussion only
5. Presentation Regarding Enterprise Fund Sewer Maintenance – John Reed.
***Discussion only, City Council requested for John Reed to get more quotes
6. Presentation regarding Enterprise Fund Expenditures for Refuse Collection – Ruth Smith.
***Discussion only
7. Presentation of Enterprise Fund Debt Service – Ruth Smith.
***Discussion only
8. Presentation of Debt Service Fund Revenues from Property Taxes – Ruth Smith.
***Discussion only
9. Presentation of Debt Service Fund Expenditures from Property Taxes. – Ruth Smith.
***Discussion only
Adjournment.

A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Lois Brown, All voting aye. Motion Carried

MINUTES BUDGET WORKSHOP AUGUST 18, 2009

2009-11-25T09:49:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 18, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 18, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Donnie Myrick
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES) Bob Colwell from the Madison Co Fair Association-requested funds from the Hotel/Motel-3,000
Father Mike Barone from Mushroom Festival, Downtown Merchants and Arts
Council requested funds-10,000

IV. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items:

1. Presentation of the General Fund Revenue Report – Paul Catoe.
**Discussion only
2. Presentation of the General Fund Administrative Expenditures – Paul Catoe.
**Discussion only
3. Presentation of the General Fund Inspection and Dog Catcher Expenditures – Chief Clendennen.
**Discussion only
4. Presentation of the General Fund Airport Fund Expenditures – Kevin Story.
**Discussion only

Pg 2 8/18/09
5. Presentation Regarding the General Fund Fire Department Expenditures – Thom Jones.
**City Council advice the City Manager and Thom Jones to get three (3) more bids on the maintenance for the fire department on Monday 31, 2009
6. Presentation regarding the General Fund Municipal Court Expenditures – Paul Catoe.
**No Discussion
7. Presentation regarding the General Fund Parks Department Expenses – Kevin Story.
**Discussion only
8. Presentations regarding the General Fund Police Department Expenditures- Chief Clendennen.
**Discussion only
9. Presentation regarding the General Fund Street Department Expenditures – Kevin Story.
**Discussion only
10. Presentation regarding the General Fund Shop Expenditures – Kevin Story.
**Discussion only

Adjournment.

A motion was made by Terri Creel to adjourn at 9:30 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried

MINUTES CALLED CITY COUNCIL MEETING AUGUST 17, 2009

2009-11-25T09:33:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 17, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 17, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Paul Catoe
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)none

V. NEW BUSINESS: The City Council may discuss and take actions on the following agenda items regarding General Fund Expenditure Requests from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)

1. Presentation by the Soil Conservation Services.
**Discussion only, Soil Conservation is requesting 250.00
2. Presentation by the Child Protective Services.
**Discussion only, CPS is requesting 1,000
3. Presentation by the Madisonville Health and Recreation Services.
**No representative
4. Presentation by the Health Resource Center.
**Discussion only, HRC is requesting 12,000
5. Presentation by the Keep Texas Beautiful Services.
**Discussion only, KTBS is requesting 900
6. Presentation by the Meals on Wheels Program.
**Discussion only, meals on wheels is requesting 10,000
7. Presentation by the Mental Health/Mental Retardation Program.
**Discussion only, MHMRP is requesting 2,000
8. Other Request
**None

VI. The City Council may discuss and take action on the following agenda Items regarding the expenditure of Hotel/Motel Tax Funds from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)

1. Madisonville Cattlemen’s Sidewalk Association.
**Discussion only, MCSA is requesting 3,000
2. Presentation by the Fair Association.
**No representative
3. Presentation by the Museum.
**Discussion only, Museum is requesting same as last year
4. Presentation by the Mushroom, Downtown Merchants & Arts Festival.
**Discussion only Mushroom ,Downtown merchants No representative
Arts Council is requesting 1,000
5. Presentation by the Coon Hunters Association.
**Discussion only requesting 7500
6. Presentation by the El Camino Real Association.
**Discussion only EL Camino Real is requesting 1200
7. Other Request.
**None
Adjournment.

A motion was made by Terri Creel to adjourn at 7:10 p.m. and seconded by Lois Brown, All voting aye. Motion Carried

MINUTES REGULAR COUNCIL MEETING AUGUST 10, 2009

2009-11-25T09:31:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
August 10, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 10, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Marvin Stanton
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Father Mike Barone gave an update about the
Mushroom Festival
V. CONSENT AGENDA:

1. Approval of the minutes as written for the July 9, 2009 and the July 13th,
2009 meetings.
****Motion was made by Donnie Myrick to approve the minutes as written,
Seconded by Lois Brown all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month
****Motion was made by Lois Brown to approve the accounts payable as
written, Seconded by Terri Creel all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month Council Member Drake shall abstain from all discussions and from voting
on this matter.
****Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Lois Brown, (4) four approved-Terri Creel, Donnie Myrick, Lois
Brown and Marvin Stanton (1) abstained was Debra Drake from Drake Service
motion carried

Pg 2 8/10/09

II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

*****Motion was made by Terri Creel to go into closed executive session at 6:12 p.m.
Seconded by Lois Brown all voting aye motion carried

1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.

CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

*****Motion was made by Lois Brown to go back into open session at 6:45 p.m.
Seconded by Terri Creel all voting aye motion carried

OPEN SESSION:

2. The City may take actions on any items as discussed in Executive Session.

• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
****No action taken, Mr. Paul Catoe will attend in a meeting on August 13, 2009 with
TCEQ
3. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recent actions to increase water pressure to
the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results
of those actions:
ii. Discussions regarding further actions which the City may
consider taking. (Such as a pressure tank)
****Discussion only
4. Discussion and possible actions to approve a revision to approve a task order
No. 9 to take out one of the generators for water well # 5 and to add one lift
station as far as providing generators. (According to our grant writer,
the HUD Funds should provide generators for both wells # 3 & Wells
# 5. which should be funded in different funding cycles.)
****Motion was made by Debra Drake to approve a task order No. 9 to take out one of
the generators for water well #5 and to add one lift station as far as providing generators.
Seconded by Lois Brown, all voting aye, motion carried

Pg 3 8/10/09

5. Discussion and possible actions to approve Task Order No. 10. in reference
to miscellaneous projects which may require the services of an engineer
such as shooting elevations to review sewer flows for different development tracts.
****Motion was made by Donnie Myrick to approve task order no.9 not to exceed $10,000
Seconded by Lois Brown (4) four approved Donnie Myrick, Lois Brown, Debra Drake and
Terri Creel. (1) one abstained was Marvin Stanton motion carried

6. Discussion and possible actions to approve Task Order No. 11. In reference
to the design of the SCADA System and the Automatic Dialers.
****Motion was made by Terri Creel to tabled task order no. 11. Seconded by Debra Drake
All voting aye motion carried

7. Discussion and possible actions to approve Task Order No. 12. To
provide an emergency generator for the City Hall.
***Motion was made by Terri Creel to tabled task order no. 12. Seconded by Debra Drake
All voting aye motion carried

8. Discussion and possible actions to approve a Pre-Agreement for the 2009
CDBG Program.
***Motion was made by Donnie Myrick to approve a Pre Agreement for the 2009 CDBG
Program Seconded by Debra Drake all voting aye motion carried

9. Discuss and consider change order #1 for the Collard Street sewer main project.
(The Sewer main will have to be moved into the street due to the location
of an existing water line)
***Motion was made by Donnie Myrick to change order #1 for the Collard Street sewer
project. Seconded by Debra Drake all voting aye motion carried

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. Discussion and possible actions regarding providing internet services for the
City of Madisonville – Ronnie Lockhart. (Ronnie Lockhart came in front of
the Council to request a letter of approval so, he can apply for a Grant)
***Motion was made by Donnie Myrick to approve the request of the letter for a grant
Seconded by Terri Creel all voting aye motion carried

2. Presentation regarding a new outdoor warning system for the City – Clyde
Turknett DH Marketing.
***Discussion Only

3. Discussions and possible actions regarding Extreme Promotions – Fire
Chief Thom Jones.
***Motion was made by Donnie Myrick to not approve Extreme Promotions
Seconded by Marvin Stanton all voting aye motion carried

4. Discussion and possible actions to replace Lisa Miller on the Planning &
Zoning Commission as she has moved to Corsicana.
***Motion was made by Terri Creel to replace Lisa Miller with David Williams on the
Planning & Zoning Commission, Seconded by Donnie Myrick all voting aye motion carried

Pg 4 8/10/09
5. Discussion and possible actions in regards to picking up brush items and
trash items throughout the City.
***Motion was made by Terri Creel to hired three (3) temporary workers to pick up
Brush items and trash items throughout the City. Seconded by Donnie Myrick, all voting
aye motion carried

6. Discussions in regards to conducting a seal coating program or purchasing a
pot hole patching machine under line item No. 10-80-813 in the Street
Department. We currently have $114,335.60 remaining in the line item.
***Discussion only

7. Discussion and possible actions regarding the approval of an ordinance which
would allow the Code Enforcement Officer / Animal Control Officer to issue
citations for violations of the city codes.
***Motion was made by Donnie Myrick to change the revision to animal control officer, and
not a code enforcement officer (non technical areas) Seconded by Terri Creel all voting
aye motion carried.

8. The City Council may enter Closed or Executive Session to discuss legal
issues with the City Attorney - Government Code 551.071
***Motion was made by Terri Creel to go into closed executive session at 8:20 p.m.
Seconded by Donnie Myrick all voting aye, motion carried

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

a. To discuss the City’s legal obligations to provide certain services
after the 10 year statute of limitation expires in regards to
the municipal service plan.

b. To discuss the legal requirements in regards to the City providing
funds to public and or private entities through the allocation of
general funds and hotel/motel tax funds.

****Motion was made by Donnie Myrick to go back into open session at 8:40 p.m.
Seconded by Debra Drake all voting aye motion carried

OPEN SESSION:

Pg 4 8/10/09

a. To discuss the City’s legal obligations to provide certain services
after the 10 year statute of limitation expires in regards to
the municipal service plan.

b. To discuss the legal requirements in regards to the City providing
funds to public and or private entities through the allocation of
general funds and hotel/motel tax funds.

****No discussion

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 8:40 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING AUGUST 10, 2009

2009-11-25T09:28:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON AUGUST 10, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

CITY OF MADISONVILLE
AGENDA
08-10-09; 6:00 P.M.

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)

• THE COUNCIL MAY MAKE A STATEMENT OF FACT; OR
• THE COUNCIL MAY PROVIDE EXISTING CITY POLICY; OR
• THE COUNCIL MAY MOVE TO PLACE THE ITEM ON A FUTURE AGENDA.

V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.

1. Approval of the minutes as written for the July 9, 2009, July 13th, 2009 and August 6, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.

VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

2. The City may take actions on any items as discussed in Executive Session.

• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.

3. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)

4. Discussion and possible actions to approve a revision to approve a task order No. 9 to take out one of the generators for water well # 5 and to add one lift station as far as providing generators. (According to our grant writer, the HUD Funds should provide generators for both wells # 3 & Wells # 5. which should be funded in different funding cycles.)

5. Discussion and possible actions to approve Task Order No. 10. in reference to miscellaneous projects which may require the services of an engineer such as shooting elevations to review sewer flows for different development tracts.

6. Discussion and possible actions to approve Task Order No. 11. In reference to the design of the SCADA System and the Automatic Dialers.

7. Discussion and possible actions to approve Task Order No. 12. To provide an emergency generator for the City Hall.

8. Discussion and possible actions to approve a Pre-Agreement for the 2009 CDBG Program.

9. Discuss and consider change order #1 for the Collard Street sewer main project. ( The Sewer main will have to be moved into the street due to the location of an existing water line)

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. Discussion and possible actions regarding providing internet services for the City of Madisonville – Ronnie Lockhart.

2. Presentation regarding a new outdoor warning system for the City – Clyde Turknett DH Marketing.

3. Discussions and possible actions regarding Extreme Promotions – Fire Chief Thom Jones.

4. Discussion and possible actions to replace Lisa Miller on the Planning & Zoning Commission as she has moved to Corsicana.

5. Discussion and possible actions in regards to picking up brush items and trash items throughout the City.

6. Discussions in regards to conducting a seal coating program or purchasing a pot hole patching machine under line item No. 10-80-813 in the Street Department. We currently have $114,335.60 remaining in the line item.

7. Discussion and possible actions regarding the approval of an ordinance which would allow the Code Enforcement Officer / Animal Control Officer to issue citations for violations of the city codes.

8. The City Council may enter Closed or Executive Session to discuss legal issues with the City Attorney - Government Code 551.071

a. To discuss the City’s legal obligations to provide certain services after the 10 year statute of limitation expires in regards to the municipal service plan.

b. To discuss the legal requirements in regards to the City providing funds to public and or private entities through the allocation of general funds and hotel/motel tax funds.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

9. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.

a. To discuss the City’s legal obligations to provide certain services after
the year statute of limitation expires in regards to the municipal service plan.

b. To discuss the legal requirements in regards to the City providing funds
to public and or private entities through the allocation of general funds
and hotel/motel tax funds.

V111. Adjournment

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 7, 2009.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES CALLED CITY COUNCIL MEETING AUGUST 6, 2009

2009-11-25T07:43:00.000-08:00

CALLED CITY COUNCIL MEETING pg 1
August 6, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 6, 2009 at 5:35 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:35 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:35 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.
1. Discussions regarding Economic Development Activities for the month of June,
2009 – John Hardy, Madison County EDC President.
• Discussion on industrial park concerning sewer lines, sewer service and
other enhancements.
• Discussion of “Old Oak Housing Development in regards to conversations
with contractor, completion of the homes and the issuance of a Certificate
of Occupancy.
• Discussions regarding of monthly meetings – to be held on the 2nd Tuesday
of each month.
• Discussions regarding individual who may be interested in a storage barn
for the storage of hay materials for Monterey Mushroom. He will need
land and possibly utilities.
• Discussions regarding inquiry regarding assisted living facility in reference
to water and sewer services to be provided. Suggested the developer
see Bob Baragin at the SBA office in Huntsville.
• Discussions regarding the presentation of the Texas A & M Students in
regards to the Development of the Downtown Area.
• Discussions regarding Navasota Energy.
• Discussions regarding quarterly meeting with the City Council in September.
******Discussion only on all the above items

Pg 2 8/6/09

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed;
(2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed;
(5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity;
(8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and
DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued;
(12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag.
Ordinance of Protection; (15.) Total Revenues and citations issued.
Discussions regarding warrant cases turned over to Management Koncepts,
Inc. for collection.
*****Discussion only
3. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the progress of filling the Lieutenants position.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance and status.
• Presentation of Animal Control Activity Report to present the addresses of complaints.
• Presentation of monthly activity report to include Alarms, Animal related calls,
Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary
of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal
Trespass, Disorderly Conduct, DWI, Possession of Marijuana,
Homicide Investigation, Investigation of Theft, Missing/Lost Persons,
Possession of Drug Paraphernalia, Possession Manufactured Delivery of A
controlled Substance, Public intoxication, Found Recovered of
Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal
Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery,
Citations issued by Officer, Breakdown of Citations, the number of miles
driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
*****Discussion only on all the above items
4. Discussion of Fire Department Report – Danny Butts
• Presentation of reimbursement forms for Revenue Recovery, Inc.
• Review of number of calls and presentation of monthly report, which consist
of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks,
Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the
City, Calls Outside the City, and the amount of fuel used for the month.
• Discussions regarding fire Department activities after the July 26th, 2009 Storm.
*****Discussion only on all the above items
5. Presentation of Convention and Tourism Report – Sharon Phelps.
• Presentation regarding major activities for the previous month and the
meetings and activities attended.
• Presentation regarding the meeting held with the Downtown Merchants
on 07-30-09.
• Presentations regarding the types of phone calls received.
******Discussion only on all the above items
6. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussion of progress of collection system main line improvements on Collard
Street.
• Progress report on the static and residual pressures at the St. Joseph’s
hospital & installation of new line.
• Presentation of Pot-Hole Report for the Month of June, 2009.

Pg 3 8/6/09

• Discussions of recent clean-up activities in regards to the continuation of
clean-up activities after the June 26, 2009 storm.
• Discussions regarding the cleaning of the elevated and ground storage
tanks and repairs of ladder for the 300,000 gallon elevated storage tank.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
*****Discussion only on all the above items
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and possible actions regarding recent letter received from
the TCEQ and actions taken up to this point.
*****Discussion only
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of July, 2009.
• Presentation regarding Transmittal Letter to Bruce Dvorak with
the Department of Landscaping at Texas A&M University in
regards to our Parks and Wildlife Trail Grant.
• Presentation of Transmittal Letter to Chad L. Bohne, P.E.
of the Texas Department of Transportation regarding our approved
advanced funding agreement.
• Presentation of the Transmittal Letter to Joel Klump with the TCEQ
in regards to our approved cross connection control ordinance.
• Presentation of a transmittal letter to Paul Boyer in regards to our
approved task order # 9. and amendment to task order # 4.
• Presentation of article which appeared in the Madisonville Meteor
on July 22, 2009.
• Presentation of projects presented to the Texas Water Development
Board for funding consideration.
• Presentation of information regarding the Meals on Wheels Program.
• Presentation of letter received from The Honorable Jim Dunnam,
State Representative, District 57
*****Discussion on all the above items

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 7:15 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA CALLED CITY COUNCIL MEETING AUGUST 6, 2009

2009-11-25T07:38:00.000-08:00

v NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON AUGUST 6, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)

1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussion on industrial park concerning sewer lines, sewer service and other enhancements.
• Discussion of “Old Oak Housing Development in regards to conversations with contractor, completion of the homes and the issuance of a Certificate of Occupancy.
• Discussions regarding of monthly meetings – to be held on the 2nd Tuesday of each month.
• Discussions regarding individual who may be interested in a storage barn for the storage of hay materials for Monterey Mushroom. He will need land and possibly utilities.
• Discussions regarding inquiry regarding assisted living facility in reference to water and sewer services to be provided. Suggested the developer see Bob Baragin at the SBA office in Huntsville.
• Discussions regarding the presentation of the Texas A & M Students in regards to the Development of the Downtown Area.
• Discussions regarding Navasota Energy.
• Discussions regarding quarterly meeting with the City Council in September.

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued. Discussions regarding warrant cases turned over to Management Koncepts, Inc. for collection.

3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding the progress of filling the Lieutenants position.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance and status.
• Presentation of Animal Control Activity Report to present the addresses of complaints.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

4. Discussion of Fire Department Report – Danny Butts

• Presentation of reimbursement forms for Revenue Recovery, Inc.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussions regarding fire Department activities after the July 26th, 2009 Storm.

5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentation regarding the meeting held with the Downtown Merchants on 07-30-09.
• Presentations regarding the types of phone calls received.

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital & installation of new line.
• Presentation of Pot-Hole Report for the Month of June, 2009.
• Discussions of recent clean-up activities in regards to the continuation of clean-up activities after the June 26, 2009 storm.
• Discussions regarding the cleaning of the elevated and ground storage tanks and repairs of ladder for the 300,000 gallon elevated storage tank.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussions and possible actions regarding recent letter received from the TCEQ and actions taken up to this point.

8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of July, 2009.
• Presentation regarding Transmittal Letter to Bruce Dvorak with the Department of Landscaping at Texas A&M University in regards to our Parks and Wildlife Trail Grant.
• Presentation of Transmittal Letter to Chad L. Bohne, P.E. of the Texas Department of Transportation regarding our approved
advanced funding agreement.
• Presentation of the Transmittal Letter to Joel Klump with the TCEQ in regards to our approved cross connection control ordinance.
• Presentation of a transmittal letter to Paul Boyer in regards to our approved task order # 9. and amendment to task order # 4.
• Presentation of article which appeared in the Madisonville Meteor on July 22, 2009.
• Presentation of projects presented to the Texas Water Development Board for funding consideration.
• Presentation of information regarding the Meals on Wheels Program.
• Presentation of letter received from The Honorable Jim Dunnam, State Representative, District 57

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 3, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY

REGULAR COUNCIL MINUTES JULY 13, 2009

2009-11-25T07:29:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
July 13, 2009
MINUTES

The Madisonville City Council met in a regular meeting on July 13, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)
****item # 2 on New Business was moved to the front per Mayor and City Manager

2. Discussion and possible actions regarding property re-zoning within the City
Limits and tax incentives to open a new business within the City Limits –
Debbie Burkhardt and Kathy Pearson.
*****Discussion Only
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted
by a motion. There will be no separate discussion on these items unless a Council Member
so request, in which event the item will be removed from the Consent Agenda and considered
as a normal agenda item for discussion.

1. Approval of the minutes as written for the June 4, 2009 and June 8,
2009 meetings.
****Motion was made by Terri Creel to approve the minutes as corrected,
Seconded by Debra Drake, all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month:
****Motion was made by Donnie Myrick to approve the accounts payable as written
Seconded by Lois Brown all voting aye, motion carried
3. Approval of Accounts Payable for Drakes Service for the previous
month: Council Member Drake shall abstain from all discussions and
from voting on this matter.
****Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Donnie Myrick. (3)three approve-Terri Creel, Donnie Myrick and Lois

Brown (1) abstained was Debra Drake from Drake Service motion carried
4. Consideration of an ordinance to amend the budget for the 3rd quarter
of FY 2008-2009. (Ending June 30th, 2009)
***Motion was made by Terri Creel to amend the budget for the 3rd quarter
of FY 2008-2009. (ending June 30th 2009. Seconded by Debra Drake all voting
aye motion carried

OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital –
(1.) Presentation regarding actions taken thus far and the results of
those actions:***Discussion only
(2.) Discussions regarding further actions which the City may consider
taking. (Such as a pressure tank)***Discussion only

2. Discussion and possible actions to approve an amendment of Task Order # four regarding Hospital Fire Flow Modeling.
****Motion was made by Terri Creel to approve the increase of Task order #4
regarding Hospital fire flow modeling. Seconded by Donnie Myrick, all voting aye
motion carried.
3. Presentation of information on progress of other task orders.
****Discussion only
4. Discussion and possible action to approve an agreement between the City of Madisonville and the Texas Department of Transportation regarding the improvements to Collard Street
***Motion was made by Debra Drake to approve an agreement between the City of
Madisonville and the Texas Department of Transportation regarding the improvements
to Collard Street. Seconded by Terri Creel all voting aye, motion carried
5. Discussion and possible action to approve an amendment of Task Order # 5 - Collard Street HMAC Overlay. (Attached approved order)
****Motion was made by Terri Creel to tabled, Seconded by Debra Drake
all voting aye, motion carried
6. Discussions and possible actions regarding the approval of Task Order # 9 regarding the installation of emergency generators.
****Motion was made by Donnie Myrick to approve 10 lift stations generators and
1 water well generator, Seconded by Terri Creel, all voting aye, motion carried
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. Discussion and possible actions regarding the approval of an ordinance of
the City of Madisonville, Texas adding a new section to our 2006 plumbing Code
to be entitled “Cross- Connection Program as recommended by the TCEQ.
***Motion was made by Donnie Myrick to approve an ordinance of the City
of Madisonville adding a new section to our 2006 plumbing code to be entitled
“Cross-Connection Program as recommended by the TCEQ and amend that
advertisement is done . Seconded by Debra Drake all voting aye motion carried

2. ****this item was moved to the top of the page.

3. Discussion and possible actions authorizing the City Manager to initiate actions to complete work on the City Hall.

• Locate an asbestos abatement consultant to check the roof, carpet and
other areas that will need to be examined prior to seeking bids for work
on the City Hall as required by the Texas Department of Health.
Areas that will need attention are as follows:

1. New Roof, New insulation, New Carpet, Improvements to the
Police Department, Restrooms and doors to meet ADA Compliance.
***Motion was made by Lois Brown to authorize the City Manager to initiate actions to
complete work on the City Hall. Seconded by Debra Drake all voting aye, motion
carried
4. Discussion and possible actions regarding attendance for the Fall Meeting of
the Region 14 TML Meeting in Galveston on August 14th and 15th, 2009 in Galveston
***Discussion only
5. Discussions and possible Actions regarding the (3) appointments to the Chamber Board to serve as Advisory Board Members – Terri Creel.
****Motion was made by Terri Creel to move the City Board members to Advisory
Board members, Seconded by Debra Drake all voting aye motion carried
6. The City Council may enter Closed or Executive Session to deliberate the duties, appointment and or employment of an Executive Director for the Madison County Chamber of Commerce - Government Code 551.074.
****Motion was made by Debra Drake to close the open session at 7:45 p.m.
and go into closed executive session, Seconded by Donnie Myrick all voting
aye motion carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Lois Brown to go back into open session at 8:20 P.M.
seconded by Donnie Myrick All voting aye, Motion Carried

OPEN SESSION:

7. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
****No action taken

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 8:20 p.m. and seconded by Debra Drake
All voting aye Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

CALLED CITY COUNCIL MINUTES JULY 9, 2009

2009-11-25T07:21:00.000-08:00

CALLED CITY COUNCIL MEETING pg 1
July 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on July 9, 2009 at 5:35 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:35 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Don Dean
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.

1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussions regarding the recent resignations of the Executive Director of
the Madison County EDC and the procedures which the EDC has put into place to continue effective economic development activities for Madison
County.
• Discussions regarding the continuation of conversations with Sam and Nita Rizzo regarding the possible use of a sign on I-45.
• Discussions regarding an inquiry into building new duplexes within the City.
• Discussions regarding the progress of the Navasota Entergy Project.
• Discussions regarding committee established to work with Council Member Terri Creel and others to develop a new job description for the new Executive Director of the Madison County Chamber of Commerce.
• Discussion regarding the status of the homes in the Old Oakes Subdivision.
****Discussion only on all the above items****
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.*****Discussion only****

3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding recent vacancies within the Police Department and hiring replacements to fill those positions for Lt. McClure and for Officer Bradley Neal.
****Discussion only
• Discuss and take action on Chapter 3, Section 1B (Department Leadership) of the
Police Policy Manual .
****Motion was made by Donnie Myrick to change the chain of command to read as follow in the absence of the Chief, the chain of command will be as follows;
Chief of Police, Lieutenant, Sergeant, and Investigator, Seconded by Debra Drake
(3) three approve Donnie Myrick, Debra Drake, and Lois Brown (1) one abstained
Terri Creel*** meanwhile the Chief and City Manager will be working on the update on the policy and procedures manual for the Police Department.
• Discuss and take action on Chapter 3, Section 3D (Take Home use of Department
Vehicles) of the Police Policy Manual
****Motion was made by Donnie Myrick to leave this section of this policy as it is until
further notice, Seconded by Lois Brown, All voting aye. Motion Carried
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance status, and general comments.
****Discussion only***
• Presentation of Animal Control Activity Report to present the addresses of complaints and the comments for each complaint.
****Discussion only***
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
****Discussion only***
4. Discussion of Fire Department Report – Thom Jones:

• Presentation of information regarding the Fire Board Meeting conducted on June
22, 2009.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussion regarding donation of Thermal Imager Camera received from the City of Bryan Fire Department.
***Discussion only on all the above items***
5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

*****Discussion only on all the above items****

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital.
• Presentation of Pot-Hole Report for the Month of May, 2009.
• Completion of Bridge Repairs on Trinity.
• Discussions regarding the output of water well # 4.
• Discussions regarding use of the street sweeper throughout the community.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
• Discussions regarding a long time customer allowing the City to connect the City’s out dated water main up to the Water District’s Service main out on Highway 978.
*****Discussion only on all the above items****
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussion of the Housing Standards Commission meeting conducted on June
15th, 2009.
• Discussions regarding the recent repairs at the WWTP including rotor shafts
at plant # 1.
• Discussions of the overall operations of the Wastewater Treatment Plant and the TCEQ Order of Compliance due date.
****Discussion only on all the above items***
8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of June, 2009.
• Discussions regarding Extension of our Parks & Wildlife Trail Grant.
• Discussions regarding our TML Legislative Summary Update.
• Discussions regarding our Budget Timetable and budget information
which was handed out to City Department Heads.
• Discussions regarding letter of approval of the Brazos Valley
Council of Governments in reference to the City of Madisonville CIP Project.
• Presentation of the Madison County Appraisal District Budget for FY 2009-2010.
***No action taken on any above items discussion only***

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 7:45 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA WORKSHOP AUG 20, 2009

2009-08-17T14:48:00.001-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 20, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP FOR FY 2009-2010

I. CALL MEETING TO ORDER.

II. INVOCATION

III. PLEDGES

IV. VISITORS FORUM ( 3 MINUTES)

• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.

V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items:

1. Discussion and possible actions to approve the contracts for the Engineering Services with the Wallace Group for the CDBG Grant for 2009-2010. (Placed on the Agenda as per Mary Kay Thomas’s request)
2. Discussion and possible actions to approve the contract for Administrative Services with Amazing Grants for the CDBG Grant. ( Placed on the Agenda as per Mary Kay Thomas’s Request)

VI. BUDGET REQUEST FOR THE HOTEL / MOTEL TAX FUNDS

1. Presentation Regarding Hotel Motel Revenues – Ruth Smith.

2. Presentation Regarding Hotel Motel Expenditures – Ruth Smith.

VII. BUDGET REQUEST FOR THE ENTERPRISE FUND.

1. Presentation Regarding Enterprise Fund Revenues – Ruth Smith.

2. Presentation Regarding Enterprise Fund Water Fund Administration – Ruth Smith.

3. Presentation Regarding Water Maintenance Expenditures – Kevin Story.

4. Presentation Regarding Enterprise Fund Sewer Fund Administration – Ruth Smith.

5. Presentation Regarding Enterprise Fund Sewer Maintenance – John Reed.

6. Presentation regarding Enterprise Fund Expenditures for Refuse Collection – Ruth Smith.

7. Presentation of Enterprise Fund Debt Service – Ruth Smith.

8. Presentation of Debt Service Fund Revenues from Property Taxes – Ruth Smith.

9. Presentation of Debt Service Fund Expenditures from Property Taxes. – Ruth Smith.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 17, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

AGENDA BUDGET WORKSHOP AUG 18, 2009

2009-08-17T14:46:00.000-07:00

AGENDA BUDGET WORKSHOP AUG 17, 2009

2009-08-17T14:44:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 17, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP FOR FY 2009-2010

I. CALL MEETING TO ORDER.

II. INVOCATION

III. PLEDGES

IV. VISITORS FORUM ( 3 MINUTES)

• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.

V. NEW BUSINESS: The City Council may discuss and take actions on the following agenda items regarding General Fund Expenditure Requests from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)

1. Presentation by the Soil Conservation Services.

2. Presentation by the Child Protective Services.

3. Presentation by the Madisonville Health and Recreation Services.

4. Presentation by the Health Resource Center.

5. Presentation by the Keep Texas Beautiful Services.

6. Presentation by the Meals on Wheels Program.

7. Presentation by the Mental Health/Mental Retardation Program.

8. Other Request

VI. The City Council may discuss and take action on the following agenda Items regarding the expenditure of Hotel/Motel Tax Funds from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)

1. Madisonville Cattlemen’s Sidewalk Association.

2. Presentation by the Fair Association.

3. Presentation by the Museum.

4. Presentation by the Mushroom, Downtown Merchants & Arts Festival.

5. Presentation by the Coon Hunters Association.

6. Presentation by the El Camino Real Association.

7. Other Request.

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 14, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________

AGENDA REGULAR COUNCIL MEETING JULY 13, 2009

2009-07-13T12:43:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JULY 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

CITY OF MADISONVILLE
AGENDA
07-13-09; 6:00 P.M.

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)

• THE COUNCIL MAY MAKE A STATEMENT OF FACT; OR
• THE COUNCIL MAY PROVIDE EXISTING CITY POLICY; OR
• THE COUNCIL MAY MOVE TO PLACE THE ITEM ON A FUTURE AGENDA.

V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.

1. Approval of the minutes as written for the June 4, 2009 and June 8, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Consideration of an ordinance to amend the budget for the 3nd quarter of FY 2008-2009. (Ending June 30th, 2009)

VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)

2. Discussion and possible actions to approve an amendment of Task Order # four regarding Hospital Fire Flow Modeling.

3. Presentation of information on progress of other task orders.

4. Discussion and possible action to approve an agreement between the City of Madisonville and the Texas Department of Transportation regarding the improvements to Collard Street

5. Discussion and possible action to approve an amendment of Task Order # 5 - Collard Street HMAC Overlay. (Attached approved order)

6. Discussions and possible actions regarding the approval of Task Order # 9 regarding the installation of emergency generators.

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. Discussion and possible actions regarding the approval of an ordinance of
the City of Madisonville, Texas adding a new section to our 2006 plumbing Code to be entitled “Cross- Connection Program as recommended by the TCEQ.

2. Discussion and possible actions regarding property re-zoning within the City Limits and tax incentives to open a new business within the City Limits – Debbie Burkhardt and Kathy Pearson.

3. Discussion and possible actions authorizing the City Manager to initiate actions to complete work on the City Hall.

• Locate an asbestos abatement consultant to check the roof, carpet and other areas that will need to be examined prior to seeking bids for work on the City Hall as required by the Texas Department of Health. Areas that will need attention are as follows:

1. New Roof, New insulation, New Carpet, Improvements to the Police Department, Restrooms and doors to meet ADA Compliance.
4. Discussion and possible actions regarding attendance for the Fall Meeting of the Region 14 TML Meeting in Galveston on August 14th and 15th, 2009 in Galveston

5. Discussions and possible Actions regarding the (3) appointments to the Chamber Board to serve as Advisory Board Members – Terri Creel.

6. The City Council may enter Closed or Executive Session to deliberate the duties, appointment and or employment of an Executive Director for the Madison County Chamber of Commerce - Government Code 551.074.

OPEN SESSION:

7. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Adjournment.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 3:00 P.M. ON JULY 10, 2009.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

AGENDA CALLED CITY COUNCIL MEETING JULY 9, 2009

2009-07-13T12:29:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JULY 9, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE,TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussions regarding the recent resignations of the Executive Director of the Madison County EDC and the procedures which the EDC has put into place to continue effective economic development activities for Madison County.
• Discussions regarding the continuation of conversations with Sam and Nita Rizzo regarding the possible use of a sign on I-45.
• Discussions regarding an inquiry into building new duplexes within the City.
• Discussions regarding the progress of the Navasota Entergy Project.
• Discussions regarding committee established to work with Council Member Terri Creel and others to develop a new job description for the new Executive Director of the Madison County Chamber of Commerce.
• Discussion regarding the status of the homes in the Old Oakes Subdivision.

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding recent vacancies within the Police Department and hiring replacements to fill those positions for Lt. McClure and for Officer Bradley Neal.
• Discussions regarding a request to amend the Policies for the Madisonville Police Department in regards to amending Chapter 3, Section 1B (Department Leadership) and Chapter 3, Section 3D ( Take Home Use of Departmental Vehicles.) of the Police Department Policy Manual.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance status, and general comments.
• Presentation of Animal Control Activity Report to present the addresses of complaints and the comments for each complaint.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

4. Discussion of Fire Department Report – Thom Jones:

• Presentation of information regarding the Fire Board Meeting conducted on June 22, 2009.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussion regarding donation of Thermal Imager Camera received from the City of Bryan Fire Department.

5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital.
• Presentation of Pot-Hole Report for the Month of May, 2009.
• Completion of Bridge Repairs on Trinity.
• Discussions regarding the output of water well # 4.
• Discussions regarding use of the street sweeper throughout the community.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
• Discussions regarding a long time customer allowing the City to connect the City’s out dated water main up to the Water District’s Service main out on Highway 978.

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussion of the Housing Standards Commission meeting conducted on June 15th, 2009.
• Discussions regarding the recent repairs at the WWTP including rotor shafts at plant # 1.
• Discussions of the overall operations of the Wastewater Treatment Plant and the TCEQ Order of Compliance due date.

8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of June, 2009.
• Discussions regarding Extension of our Parks & Wildlife Trail Grant.
• Discussions regarding our TML Legislative Summary Update.
• Discussions regarding our Budget Timetable and budget information which was handed out to City Department Heads.
• Discussions regarding letter of approval of the Brazos Valley Council of Governments in reference to the City of Madisonville CIP Project.
• Presentation of the Madison County Appraisal District Budget for FY 2009-2010.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JULY 6, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY

MINUTES REGULAR COUNCIL MEETING JUNE 8, 2009

2009-07-13T12:28:00.000-07:00

REGULAR CITY COUNCIL MEETING pg 1
June 8, 2009
MINUTES

The Madisonville City Council met in a regular meeting on June 8, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Johnny Ray Sheppard had concerns about septic services to his property located on E Viser and N. Shipp (subject property 704 E Viser). Father Michael Barone spoke about the Texas Mushroom Festival and Bob Wallace spoke about the stimulus application
****Item # 5 was moved to the top of the page per Mr. Hale and the Mayor
5. The City Council may consider and approve/disapprove a rate decrease in electric rates by Entergy Texas, Inc. as specified in the “Statement of Intent To Adopt New Rates” filed with the City of Madisonville on May 26, 2009. (Please work Mr. Hale in upon his arrival as he has (3) other Council Meeting to attend this afternoon.)
*******Motion was made by Terri Creel to approve the rate decrease in electric rates by Entergy Texas Inc. Seconded by Lois Brown Four (4) approve-Terri Creel, Lois Brown, Debra Drake and Marvin Stanton. One (1) abstained was Donnie Myrick works with Entergy Texas Inc. Motion Carried
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on May 11, 2009, May 20, 2009 and June 4, 2009. Seconded by Debra Drake, All voting aye Motion Carried, Motion was made by Terri Creel to approve Accounts Payable as written, Seconded by Donnie Myrick all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Lois Brown , Marvin Stanton, Terri Creel and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.

I. Presentation of the monthly Report for the Madison County EDC – Rick Barrileaux.
• Presentation of information regarding the Madison Bell’s Air Permit hearing which was set for May 26, 2009 in Austin.
• Presentation of information regarding a follow-up meeting with the downtown redevelopment plan sponsored by the Downtown Merchants Association.
• Presentation of information regarding a response to the letter in support of the proposed Bio-Gas facility for the Ferguson Unit sent to Mr. Oliver J. Bell, Chairman of the Texas Board of Criminal Justice.
• Presentation regarding information on the rules and guidelines for a change of use for an exempted sign located on I-45 on property owned by Mr. Sam Rizzo.
• Presentation of information regarding an $8,000 tax credit to qualified first time home buyers to assist in the purchase of homes.
• Presentation of information regarding the impact of Bray Trailers, Dasilveria Southwest, and Buc-ee’s on the City and County.
• Presentation regarding information on the Madison County Economic Development Web Page and the impact of that information regarding the inquiries on homes in the Olde Oaks Addition and a short term lease of industrial storage.
******Discussion only on all above items

II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recommendations to initiate plans and specifications for the repairs to the Mc Iver lift stations.
****Discussion Only
• Discussions and possible actions regarding results of flow test for the St. Joseph Hospital water sprinkler system.
****Discussion Only
• Discussions and possible actions regarding the award of a bid for the Collard Street Collection System Improvements.
****Motion was made by Donnie Myrick to award of a bid for the Collard St Collection System Improvements. Seconded by Lois Brown, All Voting aye
Motion Carried
2. Discussion and possible actions regarding the award of Grant Funds for generators from the BVCOG.
****Discussion only
3. Discussion and possible actions regarding bids received for the sale of the old Landfill Property.
****Discussion only
4. Discussions and possible actions to establish an ordinance which provides for
the permitting requirements of clubs, and or any other type establishments that allow person to bring or sell alcoholic beverages or any other prohibited substances
onto any premises within the City Limits and which can or may lead to domestic disturbances resulting in a public riots, fighting or other similar activities which may be considered as a public nuisance, unlawful and a possible threat to human life.
****City Council authorized the City Manager, Chief of Police and the City Attorney to establish an ordinance***

VIII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council shall conduct a public hearing on a request by James and Bobbye Burke to change Section 01.12.009 (A.) & (C.) of the Planning & Zoning Regulations. (This request relates to the outside storage of merchandise in a commercial zone)
****Motion was made by Debra Drake to open the public hearing, Seconded by Donnie Myrick, All voting aye Motion Carried.** No comment from the public
****recommendation from the staff is to delete section 01.12.009(A) &(C) of the Planning
and Zoning regulations.
****Motion was made by Lois Brown to close the public hearing, Seconded by Donnie Myrick, All voting aye Motion Carried.
• After closing the public hearing, The City Council may consider action on a request by James and Bobbye Burke to delete Section 01.12.009 (A.) & (C.) of the Planning and Zoning Regulations.
****Motion was made by Debra Drake to delete Section 01.12.009(A) & (C) of the
Planning and Zoning Regulations Seconded by Donnie Myrick, All voting aye,
Motion Carried.
2. The City Council shall conduct a public hearing on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to change Section 01.30.001 (E); 01.30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the Planning & Zoning Regulations. (This request relates to the provisions of the 90-day vacancy requirement which requires that grandfathered residential or commercial structures will revert to the conforming use after being vacant for 90-days)
****Motion was made by Debra Drake to open the public hearing, Seconded by Donnie Myrick all voting aye motion carried.
****Mr. Woodward request of the 90 day vacancy requirement which requires that grandfather residential or commercial structures will revert to the conforming use after being vacant for 90 days
****recommendation from the staff is to change the ordinance, eliminate the 90 day provision.
****Motion was made by Donnie Myrick to close the public hearing, Seconded by Lois
Brown, All voting aye, Motion Carried.
****City Attorney advised the City Manager and the Mayor to go into Close Executive
Session and discuss this due to a litigation
****Motion was made by Terri Creel to go into Closed Executive Session at 7:40 P.M.
Seconded by Lois Brown, All voting aye, Motion Carried
****Motion was made by Terri Creel to go into Open Session at 7:50 P.M. Seconded by
Lois Brown All voting aye, Motion Carried
****Motion was made by Terri Creel to close the public hearing, Seconded by Lois Brown
All voting aye. Motion Carried
• After closing the public hearing, The City Council shall consider action on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to delete the provisions in Section 01.30.001 (E.); 01;30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the of the Planning and Zoning Regulations.
****Motion was made by Terri Creel to approve the 90 day provision. Seconded
by Lois Brown, All voting aye. Motion Carried

3. The City Council shall conduct a public hearing on a request by City Staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B.) (This request relates to the elimination of the Planning & Zoning Commission’s authority to grant variances to the P & Z Ordinance and for the City Council to hear appeals of their decisions.)
*****Motion was made by Terri Creel to open the public hearing, Seconded by Donnie
Myrick, All voting aye Motion Carried
*****No comments from the public or staff
*****Motion was made by Donnie Myrick to close the public hearing, Seconded by Terri
Creel, All voting aye Motion Carried
• After closing the public hearing, the City Council shall consider action on a request by staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B).
*****Motion was made by Terri Creel to approve the request to clean up the ordinance
recommended by the Planning and Zoning Commission, Seconded by Lois Brown
All voting aye, Motion Carried
4. Discussion and possible approval of an ordinance regarding the installation of new stop signs.
*****Motion was made by Lois Brown to approve an ordinance with the approval of TXDOT. Seconded by Donnie Myrick, All voting aye Motion Carried.
5. This item was moved to the top of the page.
6. Authorization for the Mayor to execute an agreement with the Workforce
Solutions to provide the City with temporary summer employment activities
for the City.
*****Motion was made by Terri Creel to approve an agreement with the Workforce
Solutions. Seconded by Donnie Myrick. Four (4)approve-Terri Creel,
Donnie Myrick, Marvin Stanton and Debra Drake. One (1) abstained
was Lois Brown works for Workforce Solutions. Motion carried
7. Discussion and possible actions to consider the renewal of a contract
with Swico Auctions and authorizing the Mayor to execute the renewal letter.
*****Motion was made by Debra Drake to renew the contract with Swico Auctions and
Authorizing the Mayor to execute the renewal letter. Seconded by Terri Creel,
All voting aye Motion Carried.
8. The City Council may enter into closed or Executive Session to discuss the
following matters:
• To conduct a 9-month evaluation regarding the performance of the City
Manager, which is in compliance with Section 7, (B) of the Employment
Contract-Government Code 551.074.
*****Motion was made by Terri Creel to go into closed Executive Session at 8:00 P.M.
Seconded by Lois Brown, All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Lois Brown to go back into open session at 8:55 P.M.,
seconded by Terri Creel All voting aye, Motion Carried

• To conduct a 9-month evaluation regarding the performance of the City
Manager, which is in compliance with Section 7, (B) of the Employment
Contract-Government Code 551.074.
*****No discussion
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 8:55 p.m. and seconded by Terri Creel
All voting aye Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING JUNE 8, 2009

2009-07-13T12:26:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JUNE 8, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)

• The Council may make a statement of fact; or
• The Council may provide existing city policy; or
• The Council may move to place the item on a future agenda.

V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.

1. Approval of the minutes as written for the May 11, 2009, May 20, 2009 and June 4, 2009 meeting.
2. Approval of Accounts Payable as written for the month of May 2009.
3. Approval of Accounts Payable for Drakes Service for the month of May 2009. Council Member Drake shall abstain from all discussions and from voting on this matter.

VI. Presentation of the monthly Report for the Madison County EDC – Rick Barrileaux.
• Presentation of information regarding the Madison Bell’s Air Permit hearing which was set for May 26, 2009 in Austin.
• Presentation of information regarding a follow-up meeting with the downtown redevelopment plan sponsored by the Downtown Merchants Association.
• Presentation of information regarding a response to the letter in support of the proposed Bio-Gas facility for the Ferguson Unit sent to Mr. Oliver J. Bell, Chairman of the Texas Board of Criminal Justice.
• Presentation regarding information on the rules and guidelines for a change of use for an exempted sign located on I-45 on property owned by Mr. Sam Rizzo.
• Presentation of information regarding an $8,000 tax credit to qualified first time home buyers to assist in the purchase of homes.
• Presentation of information regarding the impact of Bray Trailers, Dasilveria Southwest, and Buc-ee’s on the City and County.
• Presentation regarding information on the Madison County Economic Development Web Page and the impact of that information regarding the inquiries on homes in the Olde Oaks Addition and a short term lease of industrial storage.

VII. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recommendations to initiate plans and specifications for the repairs to the Mc Iver lift stations.
• Discussions and possible actions regarding results of flow test for the St. Joseph Hospital water sprinkler system.
• Discussions and possible actions regarding the award of a bid for the Collard Street Collection System Improvements.

2. Discussion and possible actions regarding the award of Grant Funds for generators from the BVCOG.

3. Discussion and possible actions regarding bids received for the sale of the old Landfill Property.

4. Discussions and possible actions to establish an ordinance which provides for the permitting requirements of clubs, and or any other type establishments that allow person to bring or sell alcoholic beverages or any other prohibited substances onto any premises within the City Limits and which can or may lead to domestic disturbances resulting in a public riots, fighting or other similar activities which may be considered as a public nuisance, unlawful and a possible threat to human life.

VIII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council shall conduct a public hearing on a request by James and Bobbye Burke to change Section 01.12.009 (A.) & (C.) of the Planning & Zoning Regulations. (This request relates to the outside storage of merchandise in a commercial zone)

• After closing the public hearing, The City Council may consider action on a request by James and Bobbye Burke to delete Section 01.12.009 (A.) & (C.) of the Planning and Zoning Regulations.

2. The City Council shall conduct a public hearing on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to change Section 01.30.001 (E); 01.30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the Planning & Zoning Regulations. (This request relates to the provisions of the 90-day vacancy requirement which requires that grandfathered residential or commercial structures will revert to the conforming use after being vacant for 90-days)

• After closing the public hearing, The City Council shall consider action on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to delete the provisions in Section 01.30.001 (E.); 01;30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the of the Planning and Zoning Regulations.

3. The City Council shall conduct a public hearing on a request by City Staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B.) (This request relates to the elimination of the Planning & Zoning Commission’s authority to grant variances to the P & Z Ordinance and for the City Council to hear appeals of their decisions.)

• After closing the public hearing, the City Council shall consider action on a request by staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B).

4. Discussion and possible approval of an ordinance regarding the installation of new stop signs.

5. The City Council may consider and approve/disapprove a rate decrease in electric rates by Entergy Texas, Inc. as specified in the “Statement of Intent To Adopt New Rates” filed with the City of Madisonville on May 26, 2009. (Please work Mr. Hale in upon his arrival as he has (3) other Council Meeting to attend this afternoon.)

6. Authorization for the Mayor to execute an agreement with the Workforce Solutions to provide the City with temporary summer employment activities for the City.
7. Discussion and possible actions to consider the renewal of a contract with Swico Auctions and authorizing the Mayor to execute the renewal letter.

8. The City Council may enter into closed or Executive Session to discuss the following matters:

• To conduct a 9-month evaluation regarding the performance of the City Manager, which is in compliance with Section 7, (B) of the Employment Contract – Government Code 551.074.

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

10. The City Council may make a decision regarding matters discussed in
Executive Session.

• To conduct a 9-month evaluation regarding the performance of the City Manager, which is in compliance with Section 7, (B) of the Employment Contract – Government Code 551.074.
Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 5, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________

MINUTES CALLED CITY COUNCIL MEETING JUNE 4, 2009

2009-07-13T12:24:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.

4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.

6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.

7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:

8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

AGENDA CALLED CITY COUNCIL MEETING JUNE 4, 2009

2009-07-13T12:21:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.

4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.

6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.

7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:

8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES CALLED CITY COUNCIL MEETING MAY 20, 2009

2009-07-13T12:18:00.000-07:00

AGENDA CALLED CITY COUNCIL MEETING MAY 20, 2009

2009-07-13T12:16:00.000-07:00

MINUTES REGULAR COUNCIL MEETING MAY 11, 2009

2009-07-13T12:15:00.000-07:00

REGULAR CITY COUNCIL MEETING pg 1
May 11, 2009
MINUTES

The Madisonville City Council met in a regular meeting on May 11, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) None
V. CONSENT AGENDA:

A motion was made by Debra Drake to approve minutes on April 13, 2009, April 23, 2009 and May 7, 2009 with some additional changes made to the minutes on April 13, 2009. Seconded by Lois Brown, All voting aye Motion Carried, Motion was made by Donnie Myrick to approve Accounts Payable as written, Seconded by Lois Brown all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.

I. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:

1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.

• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter Pg 2 5/11/09
4. Agreement regarding Paying Agent
*******Motion was made by Terri Creel to approve all of the above items. Seconded by Debra
Drake all voting aye Motion Carried.
2. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
********Motion was made by Terri Creel to approve all the above items, Seconded by Debra
Drake All Voting aye Motion Carried.
3. Discussions and possible actions regarding the approval of Airport Lease
Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
********Motion was made by Terri Creel to approve the Airport Lease agreement between the
City of Madisonville and Andy Ziegelmair, Marc Blackmore, and Charles Brent
Hollingsworth, Seconded by Donnie Myrick, All voting aye. Motion Carried

VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
********* Motion was made by Debra Drake to appoint an Airport Advisory Board and to develop Bylaws defining
Their duties. Appoint Andy Ziegelmair, Charles Brent Hollingsworth, Marc Blackmore, Ken Farris, Tim
Wolfel, Michael Lee and Donnie Myrick. Seconded by Lois Brown, All voting aye, Motion Carried.
2. Discussion and possible action to consider the approval of a budget amendment
as proposed by the Madison County Appraisal District.
*********No Action taken
3. Discussion and possible action regarding the approval of a Development
Agreement between the City of Madisonville and Ron Bartee.
********Motion was made by Lois Brown regarding the approval of a Development Agreement between the
City of Madisonville and Ron Bartee, Seconded by Donnie Myrick, All voting aye, Motion Carried
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
**********Motion was made by Lois Brown to approve an Interlocal Agreement between the City of Madisonville
and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of
$16,584.00 for the City Police Department and authorize the City Manager to execute the document on
Behalf of the City. Seconded by Terri Creel. All voting aye Motion Carried.

Pg 3 5/11/09
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
*********Motion was made by Debra Drake to approve of an Ordinance to approve a New Municipal Maintenance
Agreement between the City of Madisonville and the Texas Department of Transportation Seconded by
Lois Brown, All Voting aye, Motion Carried
6. Discussions and possible actions regarding calling for a city audit to review
financial records
********No action taken
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
********Motion was made by Debra Drake to go into closed session at 7:38 P.M. seconded by Lois
Brown all voting aye, Motion Carried

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into open session at 7:45 P.M.,
seconded by Marvin Stanton All voting aye, Motion Carried
• To Discuss Real Estate Matters regarding deliberations on real property
- Government Code Section 551.02
*******Motion was made by Marvin Stanton to authorize the City Manager to go out for bids on the
Old Land field site located at county road 406 know as Grant Rd, Seconded by Terri Creel
All voting aye Motion Carried

ADJOURNMENT:

A motion was made by Marvin Stanton to adjourn at 7:45 p.m. and seconded by Terri Creel
All voting aye Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA REGULAR COUNCIL MEETING MAY 11, 2009

2009-07-13T12:12:00.000-07:00

MINUTES CALLED CITY COUNCIL MEETING MAY 7, 2009

2009-07-13T12:10:00.000-07:00

CALLED CITY COUNCIL MEETING pg 1
May 7, 2009
MINUTES

The Madisonville City Council met in a regular meeting on May 7, 2009 at 5:30 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.)
1. Discussion of Municipal Court Report:
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding hiring temporary help for animal control and code enforcement activities.
• Presentation of monthly activity report.
****Discussion only
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5- X Water Racing Tour Event scheduled for May 23 & 24th.
• Discussion of Revenue Recovery Activities.
• Review of number of calls.
****Discussion only
4. Presentation of Convention and Tourism Report - Rae Kubiak will be out on vacation – She has indicated that she will have someone at the meeting to discuss her report:
• Report on the progress of the R5-X Water Racing Tour.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
****Discussion only

Pg 2 5/7/08

5. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussions regarding new forms being utilized for vehicle and equipment maintenance repairs and individual notebooks for each department.
• Discussions regarding new inventory forms.
• Discussions regarding new procedures for the purchase of tools.
• Discussions regarding the clean-up campaign for April.
• Discussions regarding the pot hole repairs for April 2009.
• Discussions regarding light repairs at the City Hall and Lake Madison Park.
• Discussions regarding incident, which occurred on April 30, 2009 with regard to playground equipment.
• Discussions regarding sand around playground equipment at parks.
• Discussions regarding slope mower repairs.
• Discussions regarding the completion of guardrails for the Magnolia Street Bridge.
****Discussion only
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and Repairs to the gate valves and wet well at the WWTP
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding letter received from TCEQ regarding the approval of the Enforcement Order for the Wastewater Treatment Plant –RN10179821, Docket No. 2008-1703-MWD-E; Enforcement Case No. 36729
• Discussions regarding the motors at the main lift station.
****Discussion only
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux.
****Discussion only
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of April, 2009.
• Presentation of a Letter from Entergy regarding a rate reduction.
• Presentation of a Letter from Entergy regarding recovery of funds for damages from Hurricane Ike.
• Discussion of a Letter From FEMA.
• Discussion of a letter to Debbie Cahoon, CFM, Texas Water Development Board.
• Discussion of a Letter from Met Life.
• Discussion of Transmittal Letter to Revenue Rescue, Inc.
• Discussion of a letter received from Fullbright & Jaworski L.L.P. regarding the segregation of Bond Fund Revenues and Bond Fund Payments.
****Discussion only
ADJOURNMENT:

A motion was made by Donnie Myrick to adjourn at 8:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA CALLED CITY COUNCIL MEETING MAY 7, 2009

2009-05-07T13:18:00.000-07:00

MINUTES REGULAR COUNCIL MEETING MARCH 9, 2009

2009-04-24T11:32:00.000-07:00

REGULAR CITY COUNCIL MEETING pg 1
March 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on March 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member-absent
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) none
V. CONSENT AGENDA:

A motion was made by Debra Drake to approve minutes on February 9, 2009 as written, Seconded by Donnie Myrick
All voting aye Motion Carried, Motion was made by Lois Brown to approve Accounts Payable as written, Seconded
by Donnie Myrick all voting aye motion carried. A motion was made by Lois Brown to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.

DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Chief Clendennen-
****Motion was made by Debra Drake to approve the JAG Grant for the Police Dept. Seconded by Lois Brown
All voting aye Motion Carried.
****Motion was made by Lois Brown to accept the Chief of Police recommendation , Seconded by Donnie
Myrick, All voting aye motion carried
3. Discussion of Fire Department Report-Thom Jones
****Motion was made by Debra Drake to amend resolution 02-2009 by deleting section 4. Seconded by Lois
Brown, All voting aye, motion carried
****Motion was made by Marvin Stanton to take the money from the Hotel and Motel Funds ($4000.00)for the
2009 R5water-XRacing Tour, Seconded by Debra Drake All voting aye Motion Carried
4. Presentation of Convention and Tourism Report-City Manager Presented this report(Rae Kubiak absent)
5. Presentation of City Manager’s Report-Paul Catoe

Pg 2 3/09/09
OLD BUSINESS:

1. Presentation of information regarding the recent meeting with Rural Development in
Waco and the application for funds through USDA, Rural Development, Paul Boyer
and Bob Wallace – The Wallace Group, Inc.
***Motion was made by Donnie Myrick to approve the Rural Development Application
Seconded by Debra Drake All voting aye, Motion Carried
• Discussion and possible approval of Task Order # 1. for the Collard Street
Wastewater Line.
***Motion was made by Donnie Myrick to approve of the Task Order, Seconded by Debra Drake All Voting
aye Motion Carried
2. Discussion and possible actions regarding the approval of a resolution for the 2009 CIP Project as
requested by Joseph W. Morrow First Southwest Company. The resolution is
as follows: CONSIDERATION AND APPROVAL OF A RESOLUTION AUTHORIZING
PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION.
***Motion was made by Lois Brown to approve a Resolution authorizing publication of Notice of intention
to issue Certificates of Obligation. Seconded by Marvin Stanton, All voting aye Motion Carried
3. Presentation of an agreement between the City of Madisonville and the Madisonville Chamber of
Commerce and Convention and Tourism Bureau
***Motion was made by Debra Drake Seconded by Donnie Myrick, All voting aye Motion Carried
4. Presentation of a lease agreement between the City of Madisonville and the Madisonville
Chamber of Commerce and Convention and Tourism Bureau.
5. Presentation of a lease agreement between the City of Madisonville and the
Madison County Economic Development Corporation.
6. Presentation of a lease agreement between the City of Madisonville and the
Mushroom Festival Corporation.
***Motion was made by Marvin Stanton to approve items 4, 5, & 6 Seconded by Debra Drake all voting aye
Motion Carried.

NEW BUSINESS ITEMS:

1. Presentation of program for the restoration and continuous preservation of the
City’s 100,000 gallon elevated storage tank – Jeff Leubner with Utility Service Co. Incorporated.
****Discussion only no action taken
2. Presentation of program for the utilization of their pipe collection system
rehabilitation program provided by Insituform – Jerry Brown.
****Discussion only no action taken
3. Discussion and possible Actions regarding a new contract between the City of
Madisonville and Revenue Recovery LLP
****Motion was made by Donnie Myrick to approve the contract after City Attorney approved it. Seconded
Debra Drake, All voting aye motion carried
4. Discussion and possible actions regarding a proposal from Kenneth Starr for the installation
of poles and lights at the City of Madisonville Little League Field.
***Motion was made by Donnie Myrick to accept the proposal from Kenneth Starr for the installation
of poles and lights at the City of Madisonville Little League Field. Seconded by Debra Drake
All voting aye motion carried
5. Discussion and possible actions regarding a request for a rate increase as proposed by the
Hutto Garbage Service and which is based on the CPI – Chuck Wheat – Hutto Garbage Services.
***Motion was made by Lois Brown to tabled this item until next months meeting April 13, 2099. Seconded
by Debra Drake All voting aye motion carried
6 Discussion and possible actions regarding the use of City personnel and equipment to make
address signs for houses and businesses.
***No action needed if we are not going to do it per City Attorney

Pg 3 3/09/09

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Donnie Myrick to adjourn at 9:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA SPECIAL CALLED MEETING APRIL 23, 2009

2009-04-20T14:25:00.000-07:00

AGENDA REGULAR COUNCIL MEETING APRIL 13, 2009

2009-04-14T06:25:00.000-07:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON APRIL 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written for the
March 09, 2009 and March 16, meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Consideration of an ordinance to amend the budget for the 2nd quarter of FY 2008-2009. (Ending March 31st, 2009)

DEPARTMENT HEAD REPORTS: The City Council reserves the right to discuss information provided in any of the Departmental Reports and to take actions as may be necessary.

1. Discussion of Municipal Court Report.
2. Presentation of Police Department Report – Chief Clendennen
• Discussion s regarding equipment repair cost.
• Presentation of monthly activity report.
3. Presentation of Fire Department Report – Thom Jones
Pg 2 4/13/09
• Discussion of Equipment Repair Cost.
• Presentation of monthly activity report.
4. Presentation of Convention and Tourism Report – Rae Kubiak
• Report on the progress of the opening of Buc ees.
• Presentation regarding major activities for the previous month.
• Presentations regarding the types of phone calls received.
5. Presentation of monthly report for Madison County EDC – Rick Barrilleaux.
6. Presentation of City Manager’s Report – Paul Catoe
• Presentation of the monthly fiscal report for the month of March, 2009.
• Presentation of correspondence recently received from the TCEQ regarding a Notice of Violation for the Power Initiative Record Review Investigation of the Waste Water Treatment Plant.
• Presentation of correspondence received from the TCEQ in response to the City’s previous letter stating that the City did have an Emergency Action Plan regarding the Dam Sites #1 & #2.
• Presentation of response letter from the TCEQ regarding the Madison Bell Partners L.P.
• Presentation of Loss Sheets as presented by the Texas Municipal League for workers compensation, General Liability, Law Enforcement Liability, Official Errors & Omissions Liability, Automobile Liability, Airport Liability, Auto Physical Damages,
Personal Property, mobile equipment and public employee dishonesty. – Presentation of estimated property values Report.
• Presentation of Letter from the Division of Emergency Management regarding Hurricane Ike Funds being deposited into our jurisdiction/organization’s account.
• Presentation of information regarding tools purchased within this current fiscal year by the shop and Department of Public Works.
• Presentation of transmittal letter to BVCOG regarding the City’s participation in the Purchasing Solutions Alliance.
• Presentation of communication to Northland Cable TV & Cable Company.
• Presentation of email submitted to the Montgomery County Trail ride Association.
• Presentation of information received from the Public Utility Commission.
• Presentation of Letter of Appreciation regarding street repairs from DaSilveira Southwest, Inc.
• Presentation of information of Pot Hole Repairs for February of 2009.
• Presentation of Article placed in Paper for the Clean up week.

VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.

Pg 3 4/13/09
• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital – For their new sprinkler system and approval of a task order.
• Discussions regarding authorization for the Wallace Group, Inc. to seek bids for the replacement of the sewer collection system line on Collard Street.
• Discussions regarding authorization for the Wallace Group to complete the plans and specifications on the 6,000 linear feet of Collection System Improvements in Basins F & G to allow for the completion of work prior to the September - 09 deadline and approval of a task order.
• Discussions regarding authorization for the City Engineer to prepare the plans and specifications for the pavement of Collard Street and approval of a task order.
• Discussion regarding authorization for the City Engineer to prepare a pre-application for refunding through Rural Development and to complete the environmental work as required and to also approve the task order.

2. Discussion and consideration regarding the release of the Wallace Group to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery Program funded through the Office of Rural Community Affairs. (ORCA)

3. Presentation of Statement of Qualifications of the Dannenbaum Engineering Corporation to represent the City of Madisonville in reference to the TxCDBG Funded Disaster Recovery for Hurricane Ike – Alan Hirshaman, P.E., Dannenbaum Engineering Corporation.

4. Discuss and consider the appointment of the Dannenbaum Engineering Corporation to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery for Hurricane Ike. The City Council may also consider the appointment of another additional firm which may join in with the Danenbaum Engineering Corporation to provide the necessary Engineering for this project. or a different Engineering firm

5. Discussion and possible actions to withdraw our grant to prepare the 1.9 mile walking trail around the Madison Lake through the Texas Parks and Wildlife Program.

6. Discussion and possible Actions regarding requested rate increase by the Hutto Garbage Company.-Chuck Wheat

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

Pg 4 4/13/09
1. Discussion and possible actions regarding a bid in the amount of $520.00 from Vickie Craft for Lot 8, Block 8, West Madisonville, an addition to the City of Madisonville,
Madison County, Texas, according to the map or plat thereof, recorded in Volume 74, Page 30, Deed of Records of Madison County, Texas.

2. Discussion and possible actions regarding a request to repave portions of Ratliff Street – Jill Ratliff.

3. Discuss and consider actions regarding the update of City Boards to include the following:
• Planning & Zoning
• Board of Adjustment
• Fire Board
• Building Standards Commission

4. Discuss and consider options for conducting additional meetings as may become necessary such as workshops.

5. Discuss and consider the passage of a new Flood Damage Prevention Ordinance.

6. Discussion and possible actions regarding the proposed rate increase by Atmos Energy.

7. Discussion and possible actions passing a resolution adopting an identity theft policy in accordance with an amendment to the Fair And Accurate Credit Transaction Act of 2003; providing a severability clause and declaring and effective date.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Pg 5 4/13/09

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 9, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

Minutes - February 9, 2009

2009-04-01T14:17:00.000-07:00

REGULAR CITY COUNCIL MEETING

February 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on February 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member-Absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) none
V. CONSENT AGENDA:

A motion was made by Lois Brown to approve minutes on January 12, 2009 and February 2, 2009, as written, and approved Accounts Payable as written, Seconded by Terri Creel All Voting aye Motion Carried. Motion was made by Lois Brown to approve Drakes Service as written. Seconded by Terri Creel. Three (3) approve – Terri Creel , Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Chief Clendennen
3. Discussion of Fire Department Report-Thom Jones
4. Presentation of Convention and Tourism Report-Rae Kubiak
5. Presentation of City Manager’s Report-Paul Catoe

OLD BUSINESS:

1. PRESENTATION OF INFROMATION REGARDING THE REVISED CAPITAL IMPROVEMENT PROJECT FOR 2009, PAUL BOYER AND BOB WALLACE – THE WALLACE GROUP, INC

• Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc, for the 2009 CIP Project along with other upcoming city Projects.
*****Motion was made by Terri Creel to move forward with CIP Project. Seconded by Marvin Stanton All Voting aye motion carried.
*****Motion was made by Lois Brown to enter into a contract with the Wallace Group, Seconded by Debra Drake, All voting aye motion carried

2. PRESENTATION OF FUNDING OPTIONS FOR THE 2009 CIP PROJECT-JOSEPH W. MORROW FIRST SOUTHWEST COMPANY
*******Motion was made by Terri Creel to go into an agreement with First Southwest Company, Seconded by Lois Brown, All voting aye Motion Carried.

NEW BUSINESS ITEMS:

1. PRESENTATION OF THE CITY OF MADISONVILLE ANNUAL AUDIT FOR THE YEAR ENDING SEPTEMBER 30TH 2008 AND AUTHORIZATION FOR PAYMENT OF AUDIT BILLING STATEMENT DIANE SOLLOCK, KENNETH DAVIS & COMPANY P.C.
*******Motion was made by Marvin Stanton to approve the Audit, Seconded by Debra Drake. All voting aye, Motion Carried. Payment was approved on January 12 ’09 by the City Council
2. DISCUSSION AND POSSIBLE ACTIONS REGARDING PROPOSED WATER AND SEWER MAIN EXTENSION POLICY.
*******Motion was made by Debra Drake on the proposed water and sewer main extension policy. Seconded by Marvin Stanton. All voting aye motion carried
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING A REVISED RESOLUTION OF THE CITY OF MADISONVILLE VOLUNTEER FIRE DEPARTMENT TO CHARGE THE COST OF MADISONVILLE VOLUNTEER FIRE DEPARTMENT, A PROVISION HAS BEEN ADDED DESCRIBING THE UTILIZATION OF RECAPTURED REVENUES, WHICH WAS EXCLUDED FROM THE PREVIOUS RESOLUTION PASSED ON AUGUST 15, 2006
*******Motion was made by Debra Drake to revised the resolution of the City of Madisonville Volunteer Fire Department, Seconded by Marvin Stanton, All voting aye motion carried
4. THE CITY COUNCIL OF THE CITY OF MADISONVILLE SHALL CALL A CITY OFFICIALS ELECTIONS FOR MAY 9TH 2009, TO FILL (3) THREE VACANCIES ON THE COUNCIL
• APPOINTMENT OF ELAYNE CAMPBELLAS THE ELECTION JUDGE
• APPOINTMENT OF MARTHA WHITE AS THE ALTERNATE ELECTION JUDGE
*******Motion was made by Terri Creel to appoint Elayne Campbell as the Election Judge and Martha White as the Alternate Election Judge. Seconded by Lois Brown, all Voting aye Motion Carried
5. DISCUSS AND CONSIDER AN AGREEMENT BETWEEN THE CITY OF MADISONVILLE AND THE COUNTY OF MADISON FOR THE USE OF THEIR ELECTRONIC VOTING SYSTEM
*******Motion was made by Terri Creel to consider the agreement between the City of Madisonville and County of Madison for the use of their electronic voting system. Seconded by Lois Brown, All Voting aye Motion Carried.
6. DISCUSS AND POSSIBLE TAKE ACTION AN ORDINANCE NO. 264 A (AMENDMENT TO ORDINANCE NO.264) AN ORDINANCE OF THE CITY OF MADISONVILLE, TEXAS, REQUIRING THE DISPLAY OF NUMERAL INDICATING THE STREET ADDRESS OF EACH RESIDENCE AND BUSINESS WITH THE CITY AND FIXING AN EFFECTIVE DATE CONTAINING AS SAVING CLAUSE AND DELCLARING AN EMERGENCY, INCLUDING A PENALTY PROVISION
*******Motion was made by Lois Brown to tentatively accept the Ordinance with the changes that the City Attorney will do stating visible form either all directions and visible from the streets with the City Manager’s approval, Seconded by Terri Creel, All voting aye. Motion Carried

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.74 (Personnel Matters), 551.076 Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 8:30 p.m. and seconded by Debra Drake. All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

Called City Council Meeting February 2, 2009

2009-04-01T14:12:00.000-07:00

CALLED CITY COUNCIL MEETING
February 2, 2009
MINUTES

The Madisonville City Council met in a regular meeting on February 2, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:

OLD BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING REVISED CAPITAL IMPROVEMENTS PROJECT FOR 2009, PAUL BOYER
********Discussion Only
• Sewer Main extensions to the homes South of Bullard Street on highway 90 including the home of Ruth Ratliff. (This has been included into the 2009 CIP Project) ****Discussion Only
• Sewer Main extension to the location of the Cowboy Church which is to be constructed on South Highway 90. (This has been included into the 2009 CIP Project)***Discussion Only Cowboy Church may need to put there only Lift Station or Septic System
• Authorization for the Wallace Group, Inc. to also prepare applications for both water and sewer funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. The intended Use Plans for both water and sewer projects have been submitted to the Texas Water Development Board. This is simply another funding source to be explored.
***********Motion was made by Terri Creel to prepare application for both water and sewer
Funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. Seconded by Marvin Stanton, All voting aye Motion Carried.

2. Authorization for the City Council of the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project. (The City Attorney is reviewing the contract and will have a recommendation to the City Council on Monday.) We have not made copies of the contract again since all Council Members received a copy of the contract on 01-12-09.
*********Motion was made by Debra Drake to tabled until next city council meeting on February 9th 2009. Seconded by Terri Creel, All voting aye, Motion Carried

3. Discussion and possible actions regarding requested work activities that have surfaced since the City originally gave its blessings to utilize City Properties for the Battle of the El Camino Real. The current personnel prohibits the City Staff from entering private property to perform private functions. I have attached a copy of the policy for your information.
*********Discussion only no action

NEW BUSINESS:
1. Presentation of Information regarding the rash of robberies within the City of Madisonville – Chief Clendennen. Information Summary Sheets provided.

*********Discussion only

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to Adjourn into executive session at any time during the course of this Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.74 (Personnel Matters), 551.076 Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 8:00 p.m. and seconded by Debra Drake All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA REGULAR COUNCIL MEETING MARCH 9, 2009

2009-03-06T14:29:00.000-08:00

AGENDA REGULAR COUNCIL MEETING FEBRUARY 9, 2009

2009-02-09T06:42:00.000-08:00

AGENDA CITY COUNCIL CALLED MEETING FEBRUARY 2, 2009

2009-02-05T08:59:00.000-08:00

NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON
FEBRUARY 2, 2009 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.

AGENDA:

I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)

OLD BUSINESS: The Council may discuss and take actions on the following Agenda Items:

1. Presentation of Information regarding revised Capital Improvement Project for 2009, Paul Boyer and Bob Wallace.

· Sewer Main extensions to the homes South of Bullard Street on highway 90 including the home of Ruth Ratliff. (This has been included into the 2009 CIP Project)
· Sewer Main extension to the location of the Cowboy Church which is to be constructed on South Highway 90. (This has been included into the 2009 CIP Project)
· Authorization for the Wallace Group, Inc. to also prepare applications for both water and sewer funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. The intended Use Plans for both water and sewer projects have been submitted to the Texas Water Development Board. This is simply another funding source to be explored.

2. Authorization for the City Council of the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project. (The City Attorney is reviewing the contract and will have a recommendation to the City Council on Monday.) We have not made copies of the contract again since all Council Members received a copy of the contract on 01-12-09.
Pg 2 2/2/09

3. Discussion and possible actions regarding requested work activities that have surfaced since the City originally gave its blessings to utilize City Properties for the Battle of the El Camino Real. The current personnel prohibits the City Staff from entering private property to perform private functions. I have attached a copy of the policy for your information.

NEW BUSINESS ITEMS: The Council may discuss and or take actions on the following Agenda Items:
1. Presentation of Information regarding the rash of robberies within the City
of Madisonville – Chief Clendennen. Information Summary Sheets
provided.

In the event any of the items as listed within the City Council’s Agenda fall within the criteria for closed or executive Session, the City Council may then enter closed or executive session under the following criteria as set forth by the Government Code.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

OPEN SESSION:

ADJOURNMENT:

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JANUARY 30, 2009

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS
Pg 3 2/2/09

FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER
SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008

MINUTES REGULAR COUNCIL MEETING JANUARY 12, 2009

2009-02-05T08:56:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
January 12, 2009
MINUTES

The Madisonville City Council met in a regular meeting on January 12, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-John Johnson had concerns about ADA Accessibility in the City of Madisonville.
V. CONSENT AGENDA:

A motion was made by Lois Brown to approve minutes on December 8, 2008 and
December 15, 2008, as written, and approved Accounts Payable as written, Seconded by Terri Creel. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Lt. Mclure
3. Discussion of Fire Department Report-Thom Jones
4. Presentation of Convention and Tourism Report-Rae Kubiak
5. Presentation of City Manager’s Report-Paul Catoe

OLD BUSINESS:

1. PRESENTATION OF INFORMATION REGARDING CAPITAL IMPROVEMENT
PROJECT FOR 2009, PAUL BOYER AND BOB WALLACE-THE WALLACE GROUP
INC,
****Discussion only****

Pg 2 1/12/09

7. DISCUSS AND CONSIDER APPROVAL OF BASE RATE INCREASE FOR
ENTERGY-RONNIE HALE
*****Discussion only no action required****
• Mr. Catoe mention that Ms Ruth Ratliff have had sewer line problems for many yrs and
Lives in the City Limits; Wallace Group will look into this situation.
2. PRESENTATION OF INFORMATION REGARDING THE INSTALLATION OF GAME
FENCING AROUND THE PARAMETERS OF THE MADISONVILLE MUNICIPAL
AIRPORT-UNDER THE RAMP PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION-CITY MANAGER, PAUL CATOE
*****Motion was made by Debra Drake to approve the Amendment and authorize the
Engineers to proceed with the fence at the Municipal Airport and approve the revised
RAMP program, Seconded by Terri Creel. All voting aye, Motion Carried
3. PRESENTATION OF INFORMATION REGARDING THE PARKS & WILDLIFE GRANT FOR FUNDS
TO CONDUCT A WALKING TRAIL-PROJECT NUMBER RT 0522,-CITY MANAGE, PAUL CATOE
*****Motion was made by Donald Myrick to authorized the Wallace Group to prepare the
plans and specifications for the work to be completed both contract labor and or the
City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant
Seconded by Lois Brown, All voting aye, Motion Carried
4. PRESENTATION OF FUNDING OPTIONS FOR THE 2009 CIP PROJECT-JOSEPH W. MORROW
FIRST SOUTHWEST COMPANY.
• AUTHORIZATION FOR THE CITY OF MADISONVILLE TO ENTER INTO CONTRACTS
WITH FIRST SOUTHWEST COMPANY TO PROVIDE:
1. Financial Advisory Services
2. Authorizing First Southwest Company to represent the City as an Agent to find a bank buyer for
pending issue for 2009
*****Motion was made by Donald Myrick after review from the City Attorney. Seconded by Lois Brown
All voting aye, Motion Carried
5 PRESENTATION OF INFORMATIN ON THE $250,000 CDBG THROUGH THE OFFICE OF RURAL
COMMUNITY AFFAIRS FOR WATEWATER COLLECTION SYSTEM IMPROVEMENTS – CITY
MANAGER PAUL CATOE.
*****Discussion only, no action taken
6. PRESENTATION OF A REVISED “AGREED ORDER” FROM THE TCEQ REGARDING ENFORCEMENT
ORDER RN101719821 AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE REVISED
AGREEMENT-CITY MANAGER, PAUL CATOE. THIS WILL ALLOW THE CITY TO PARTICIPATE
IN AN APPROVED SEP PROJECT.
*****Motion was made by Terri Creel to accept the agreed order. Seconded by Donald Myrick. All voting aye
Motion Carried.

NEW BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING AVAILABLE FUNDING IN THE AMOUNT
OF 1.3 BILLION DOLLARS THROUGH THE OFFICE OF RURAL COMMUNITY AFFAIRS FOR
ELIGIBLE ACTIVITIES FOR CITIES AND COUNTIES, WHICH WERE NEGATIVELY IMPACTED
BY HURRICANE IKE.
• Authorization for the Wallace Group Inc. to provide the engineering for the project.
• Authorization for Mary Kay Thomas, President of Amazing Grants Inc, to prepare
the grant application for Funding for the City of Madisonville through the Office of
Rural Community Affairs. (ORCA)
*****Motion was made by Debra Drake. Seconded by Donald Myrick, All voting aye Motion Carried
2. PRESENTATION OF COLLECTIONS SERVICES OFFERED BY MANAGEMENT KONCEPTS,
INC, - HUBERT J. KEISHEIMER. THE CITY COUNCIL MAY DISCUSS AND TAKE ACTIONS
WITH REGARD TO THIS PRESENTATION, COLLECTION SERVICES TO INCLUDE THE FOLLOWING:
• EMS ACCOUNTS, • WEED ABATEMENT•DEMOLITION•JUVENILE CORRECTION ACCOUNTS
• HOSPITAL ACCOUNTS•MUNICIPAL COURT ACCOUNTS/WARRANTS•UTILITY ACCOUNTS
WATER,SEWER,GARBAGE•STUDENT LOANS•CHILD SUPPORT•NSF CHECKS
*****Motion was made by Donald Myrick, Seconded by Debra Drake, All voting aye, Motion Carried

Pg 3 1/12/09

3. PRESENTATION OF COLLECTION ACTIVITY FOR DELINQUENT AD VALOREM TAXES
OFFERED BY LINEBARGER GOGAN, BLAIR & SAMPSON, LLP FOR ACTIVITIES IN 2008-
2009-BOBBY RICH.
*****Discussion only
4. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE PROVIDING FOR
AMENDMENT # 1 FOR FIRST QUARTER FOR THE BUDGET FOR FY 2008-2009
*****Motion was made by Debra Drake to approve an ordinance providing for amendment #1 for first
Quarter for the budget for FY 2008-2009, Seconded by Terri Creel, All voting aye, Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS WITH REGARD TO JOINING THE PURCHASING
SOLUTIONS ALLIANCE BETWEEN THE CITY OF MADISONVILLE AND BRAZOS VALLEY
COUNCIL OF GOVERNMENTS
*****Motion was made by Terri Creel, Seconded by Debra Drake, All voting aye. Motion Carried
6. APPOINTMENT OF JOHN REED AS THE CITY’S FLOOD ZONE ADMINISTRATOR TO ISSUE
PERMITS WITHIN FLOOD ZONE AREA OF THE CITY.
*****Motion was made by Donald Myrick for the City Manager or his designated representative for the
City’s flood zone administrator. Seconded by Terri Creel, All voting aye, Motion Carried
7. WAS MOVE TO THE TOP OF THE AGENDA
8. DISCUSS AND CONSIDER LETTER OF SUPPORT FOR THE MADISON BELL AIR PERMIT
*****Motion was made by Donald Myrick to have City Attorney write the support letter and have the
City Manager and Mayor Pro Tem to look at it Seconded Terri Creel, All voting aye, Motion Carried

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Donald Myrick to adjourn at 9:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

MINUTES CALLED CITY COUNCIL MEETING DECEMBER 15, 2008

2009-02-05T08:54:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING pg 1
WORKSHOP DECEMBER 15, 2008
MINUTES

The Madisonville City Council met in a workshop meeting on December 15, 2008 at 12:05 p.m. (Noon) at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 12:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 12:05 P.M.(Noon)
II. INVOCATION – Donald Myrick
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)-None

1. DISCUSS AND CONSIDER POSSIBLE ACTIONS REGARDING THE
UTILIZATION OF A SUPPLEMENTAL EVIRONMENTAL PROJECT
(SEP) AS OPPOSED TO PAYING THE DIRECT FINE IN THE AMOUNT
OF $5,200.00 TO THE TEXAS COMMISSION ON ENVIRONMENTAL
QUALITY FOR ALLEGED VIOLATIONS AT THE WASTEWATER
TREATMENT PLANT,
******Motion was made by Marvin Stanton to approve using a water and wastewater
assistance SEP to offset the $5,200.00 fine imposed by the TCEQ on Madisonville
Seconded by Debra Drake, All voting aye. Motion Carried

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

Pg 2 Dec 15 ‘08

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 12:35 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA WORKSHOP CALLED MEETING DECEMBER 15, 2008

2009-02-05T08:43:00.000-08:00

MINUTES REGULAR COUNCIL MEETING DECEMBER 8, 2008

2009-02-05T08:40:00.001-08:00

REGULAR CITY COUNCIL MEETING pg 1
December 8, 2008
MINUTES

The Madisonville City Council met in a regular meeting on December 8, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:

A motion was made by Donald Myrick to approve minutes on November 10, 2008 and
December 2, 2008, as written, and approved Accounts Payable as written, Seconded by Lois Brown. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF ONE
POLICE PACKAGE VEHICLE FOR THE POLICE DEPARTMENT, THE COUNCIL
MAY AWARD A BID BASED ON THE LOWEST COS OF THE BEST VALUE OR
THEY MAY REJECT ALL OF THE BIDS.
********Motion was made by Donald Myrick to consider bids received from Henson Ford for the
Purchase of one Police Package vehicle for the Police Department. Seconded Lois Brown
All voting aye, Motion Carried
NEW BUSINESS:
1. DISCUSS AND CONSIDER THE APPROVAL OF NOTICE OF ENFORCEMENT
ORDER AND THE APPROVAL OF THE “AGREED ORDER” AS PROPOSED
BY THE TCEQ. AUTHORIZATION FOR THE CITY OF MADISONVILLE TO
PAY THE PENALTY IMPOSED BY THE TCEQ IN THE AMOUNT OF $5,200.00.
THE FINE SHALL BE TAKEN OUT OF CONTINGENCY FUNDS FOR THE
ENTERPRICE FUND.

Pg 2 Dec 8 08

*********Motion was made by Donald Myrick to authorize the City of Madisonville to pay the
Penalty imposed by the TCEQ in the amount of $5,200.00. Seconded by Terri Creel.
All voting aye, Motion Carried.
2. DISCUSS AND CONSIDER THE RECOMMENDATIONS OF THE WALLACE
GROUP FOR OPERATIONS AT THE WASTEWATER TREATMENT PLANT-
BOB WALLACE OR PAUL BOYER
*********Discussion only
3. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR HEALTH INSURANCE
PRESCRIPTION,VISION, DENTAL, LIFE INSURANCE AS WELL AS ACCIDENTAL
DEATH AND DISABILITY COVERAGE.
**********Motion was made by Donald Myrick to accept the bid from The Texas Municipal League
Intergovernmental Risk Pool, Seconded by Debra Drake. All Voting aye, Motion Carried.
4. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR A BANK DEPOSITORY.
**********Motion was made by Terri Creel to accept the bid from the Madisonville State Bank
Seconded by Marvin Stanton. All voting aye, Motion Carried.
5. DISCUSS AND CONSIDER BIDS RECEIVED FOR PROPERTY STRUCK OFF TO
TO THE CITY OF MADISONVILLE WHICH IS DESCRIBED AS LOT 54, SECTION
2, HOLLIS ADDITION TO THE CITY OF MADISONVILLE, MADISON COUNTY,
TEXAS AS DESCRIBED IN VOLUME 252, PAGE 747, DEED RECORDS OF
MADISON COUNTY, TEXAS (R24645). THE BID RECEIVED IS FROM JANIE
MORNING IN THE AMOUNT OF $500.00
**********Motion was made by Lois Brown to accept the bid from Janie Morning in the amount of
$500.00 (struck off property). Seconded by Terri Creel, All voting aye Motion Carried
6. DISCUSS AND CONSIDER A REQUEST BY THE MADISON COUNTY EDC TO
WAIVE TAXES IN THE AMOUNT OF $464.85
**********Motion was made by Marvin Stanton to pay the taxes for EDC. Seconded by Debra Drake
All voting aye, Motion Carried
7. DISCUSS AND CONSIDER THE APPOINTMENT OF TWO FIREMEN TWO
CIVILIANS TO SERVE AS TRUSTEES PURSUANT TO TITLE 8, GOVERNMENT
CODE SUBTITLE H, TEXAS FIRE AGENCY SERVICES RETIREMENT SYSTEM,
SECTION 865,012 AS THE CURRENT MEMBERS TERMS HELD BY CHRIS
GILBERT, DANNY BUTTS, ED FANNIN AND PATSY CONLEY WILL BE
EXPIDRING ON 12-31-08.
**********Motion was made by Terri Creel to appoint Roger Padon and reappoint Chris
Gilbert, Danny Butts and Ed Fannin to serve as trustees on the local firemen’s
retirement board. Seconded by Lois Brown, All voting aye, Motion Carried

DEPARTMENT REPORTS:
reports – good

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT: Pg 3 Dec 8 08

A motion was made by Donald Myrick to adjourn at 7:45 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

MINUTES CALLED CITY COUNCIL MEETING DECEMBER 2, 2008

2009-02-05T08:32:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING pg 1
WORKSHOP DECEMBER 2, 2008
MINUTES

The Madisonville City Council met in a workshop meeting on December 2, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
VISITORS FORUM (3 MINUTES) W.C. Bennett had concerns about the lease
Agreement with the Chamber of Commerce. Rae Kubiak had concerns with the
Possible contract with the convention and tourism services. Jackie Johnson had
Concerns about heavy trash pick up and complains about her next door neighbor
Having trash on her property. John Mock explain how the Chamber, Art
Council and Down Town Merchant spend the money on advertising.

********Motion was made by Terri Creel to go into close session at 6:05 P.M. Seconded by
Debra Drake, All voting aye Motion Carried

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.

Pg.2 Dec 2 08

• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.

******Motion was made by Donald Myrick to go back into open session at 7:00 P.M.
Seconded by Debra Drake Motion Carried.

OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after
returning to open session.
******No decisions made at this time
2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
******No action taken, Mr. Paul Catoe (City Manager) will work up a contract with the
Chamber Board.(for next year’s budget)
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
******No action taken, City Manager, Rae Kubiak, John Mock and Mushroom Festival
Board get together to discuss Rae Kubiak’s job description.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
******No action taken, City Manager will work up a contract on a lease agreement with the
Madison County Economic Development (for next year’s budget)

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:45 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary

MINUTES CALLED CITY COUNCIL MEETING NOVEMBER 10, 2008

2009-02-02T13:20:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
November 10, 2008
MINUTES

The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:

A motion was made by Debra Drake to approve minutes on October 10, 2008
as written. Seconded by Lois Brown all voting aye. Motion Carried. A motion was made by
Debra Drake to approve Accounts Payable as written. Seconded by Lois Brown. All voting aye. Motion Carried. A motion was made by Marvin Stanton to approve Drakes Service as written. Seconded by Donald Myrick. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF (3)
THREE POLICE PACKAGE VEHICLES THROUGH A LEASE PURCHASE PROGRAM
********Motion was made by Donald Myrick to purchase three (3) new vehicles through the proposed
Bids for Madisonville Police, the motion then died for lack of second one.
********Motioned by Debra Drake. for the ultimate rejection of the three car bid and to begin seeking
New one car bid. Seconded by Marvin Stanton. Item passed 4-1 vote Donald Myrick opposed
2. DISCUSS AND CONSIDER THE FINANCING OF (3) POLICE PACKAGE
VEHICLES.
********Skip
3. DISCUSS AND CONSIDER THE PROVISIONS OF CITY ORDINANCE NO. 315B AS
AND APPROVED BY THE CHIEF OF POLICE REGARDING HIS TRAVEL TIME TO
AND FROM HIS HOME.

Pg 2 Nov 10’08

*******No action taken
NEW BUSINESS:
1. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE POSSIBLE LEASE
OF LAND FOR THE CONSTRUCTION OF AN AIRPORT HANGER TO LOCATED
AT THE MADISONVILLE MUNICIPAL AIRPORT-BRENT HOLLINGSWORTH.
***********City Manager, City Attorney and Mr. Hollingsworth will get together to discuss the requirements
2. DISCUSS AND POSSIBLE APPROVAL OF LEASE AGREEMENTS WITH EXISTING
AIRPORT HANGAR OWNERS.
***********Skip
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE REQUEST FOR MADISON
COUNTY TO UTILIZE THE TRUMAN CENTER FOR THEIR CHRISTMAS PARTY AND
REQUEST FOR THE WAIVER OF THE DEPOSIT FEE AND USE FEE-DON GROOMS
*********** Motion was made by Terri Creel to waive the deposit fees and use fees for Madison County to
Utilize the Truman Center for their Christmas Party. Seconded Debra Drake. (only the County)
All Voting aye Motion Carried.
4. DISCUSS AND CONSIDERATION REGARDING THE REVISIONS OF THE CITY
SIGN ORDINANCE-JOHN REED ENFORCEMENT.
***********Motion was made by Lois Brown regarding the revisions of the City Sign Ordinance
Grant from 48 feet to 105 feet. Seconded by Donald Myrick. All voting aye. Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE STATUS OF WATEWATER
TREATMENT PLANT BEING PLACED UNDER AN ENFORCEMENT ORDER BY
THE TCEQ-JOHN REED, PLANT OPERATOR
***********Motion was made by Donald Myrick to authorized The Wallace Group to do a study and help
the City with a response to the TCEQ. Seconded by Terri Creel, All voting aye. Motion Carried
6. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE AUTHORIZATION OF
THE WALLACE GROUP TO PREPARE AN EMERGENCY ACTION PLAN FOR TOWN
BRANCH WS SCS SITE! DAM, TX03222 AND THE TOWN BRANCH WS SCS SITE
2- DAM, TX03321.
***********No action taken
7. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE PAYMENT OF DAMAGE
CLAIM AS A RESULT OF A VEHICLE HITTING A POTHOLE-KEVIN FORD.
***********Die
8. DISCUSS AND CONSIDER ACTIONS TO APPROVE A PRIVACY A POLICY AS
REQUIRED BY H.B.2015, WHICH WILL ALLOW SCOTT & WHITE TO RELEASE
CERTAIN CLAIM INFORMATION FOR OTHER COMPANIES TO BID ON THE CITIES
HEALTH INSURANCE.
***********Motion was taken by Debra Drake to approve a privacy policy as required by H.B. 2015, which
will allow Scott & White to release certain claim information for other companies to bid on the
Cities Health Insurance. Seconded by Donald Myrick All voting aye Motion Carried.
9. DISCUSSION AND POSSIBLE ACTIONS REGARDING PARTICIPATION IN THE
YOUTH PROGRAMS SPONSORED BY THE TEXAS MUNICIPAL LEAGUE-DONNIE
MYRICK.
***********No action required
10. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE CITY AMENDING TO
TAKE HOME POLICY TO ALLOW KEVIN STORY TO TAKE HIS CITY VEHICLE HOME
IN THE EVENINGS TO RESPOND TO CALLS ON A 24 HOUR PER DAY BASIS-
DONNIE MYRICK
***********City Manager will work on a plan in amending the policy regarding city employees taking city-
owned vehicles to their homes,

Pg 3 Nov 10, 08

11. DISCUSSION AND POSSIBLE ACTIONS TO ACCEPT THE RESIGNATION OF RICHARD
BYRD FROM THE PLANNING & ZONING COMMISISION AND THE APPOINTMENT
OF A REPLACEMENT FOR MR. BYRD.
**********Motion was taken by Lois Brown to accept the resignation of Richard Byrd from the Planning
& Zoning Commission and for the City Manager to contact the Planning & Zoning Board to
replace Richard Byrd. Seconded by Debra Drake. All voting aye. Motion Carried
12. DISCUSSIONS AND POSSIBLE ACTIONS REGARDING AUTHORIZATION FOR THE
CITY ATTORNEY TO PREPARE A WATER & SEWER MAIN EXTENSION POLICY
********** City Council Members direct the City Attorney and City Manager to prepare a Water & Sewer
Main extension policy.
13. DEPARTMENT REPORTS:
reports – good
*********Motion was made by Terri Creel to go into close session at 7:40 p.m. seconded by
Debra Drake. All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into Open session at 7:55 p.m. seconded
by Debra Drake all voting aye motion carried
- Discussion on personnel matters

ADJOURNMENT:

A motion was made by Donald Myrick to adjourn at 8:15 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING JANUARY 12, 2009

2009-01-12T07:06:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JANUARY 12, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written:
December 8, 2008 and December 15, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.

REVENUES AND EXPENDITURES REPORTS

DEPARTMENT HEAD REPORTS: (Moved to the front of the Agenda at the request of the Mayor Dean)

Discussion of Municipal Court Report
Discussion of Police Department Report – Lt. McClure
· Donation for the Crime Stoppers
· Invitation to the Jr. High for receipt of Stuffed Animals
· Meeting with the Board regarding the Juneteenth Club.
· Condolences to the Stanton Family
· Letter of Appreciation from Local Citizen Pg. 2 1/12/09
· Status of New Police Car
Discussion of Fire Department Report – Thom Jones
· Oil Field Fire Assistance – North Zulch
· Received mutual aid on fire from Midway
· Cost for handheld radios
· Review of number of calls
Presentation of Convention and Tourism Report – Rae Kubiak
· Presentation regarding major activities for the previous month
· Presentations regarding the types of phone calls received
Presentation of City Manager’s Report – Paul Catoe
Presentation of the monthly fiscal report for the month of December, 2008
Presentations regarding upcoming Zoning Issues.
1. Issues relating to residential establishments located within the Retail District.
2. Issues relating to the outside storage of certain items located within the General Business District.
3. Issues related to lot sizes in the Single Family - 1 District.
Discussions regarding the appointment of Paul Catoe as the representative to the Brazos Valley Council Of Governments Regional Transportation Planning Committee.
Report on the letter of progress submitted to the TCEQ on 12-19-08 regarding the City being placed under enforcement for collection system violations.
Report on the letter submitted to the TCEQ on 12-15-08 regarding the Town Branch Dam Sites #1 and #2.
Report on the status of the Waste Water Treatment Plant.
Report on Invoice received from Dave Ward.

OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:

1. Presentation of Information regarding Capital Improvement Project for 2009, Paul Boyer and Bob Wallace – The Wallace Group, Inc.

· Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project along with other upcoming City Projects.
· Authorization for the Wallace Group, Inc. to prepare the preliminary and primary applications for long term funding with the Farmers Home Administration / Rural Development.
· Authorization for the Wallace Group, Inc. to also prepare an application for funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program.
Pg 3 1/12/09

2. Presentation of Information regarding the installation of Game Fencing around the parameters of the Madisonville Municipal Airport – Under the RAMP Program through the Texas Department of Transportation –City Manager, Paul Catoe

· Discussion and possible actions to approve the revised RAMP application to allow for the construction of a Game Fence around the parameter of the airport.
· Authorization for the Wallace Group to complete the plans and Specifications and to solicit bids for the project.

3. Presentation of Information regarding The Parks & Wildlife Grant for Funds to construct a walking Trail – Project Number RT 0522. – City Manager, Paul Catoe

· Authorization for the Wallace Group to prepare the plans and specifications for the work to be completed by both contract labor and or the City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant.

4. Presentation of funding options for the 2009 CIP Project – Joseph W. Morrow
First Southwest Company.

· Authorization for the City of Madisonville to enter into contracts with First
Southwest Company to provide:

1. Financial Advisory Services which will include the authorization for First Southwest Company to review various types of funding sources available for the City and to make recommendations back to the City of Madisonville regarding the most attractive funding sources available for the City. Funding sources may include but are not necessarily limited to, Rural Development – the Farmers Home Administration, private placement, public placement, the Office of Rural Community Affairs and the Texas Water Development Board.

2. Authorization for the City of Madisonville to enter into a 2nd contract
authorizing First Southwest Company to represent the City as an agent to
find a bank buyer for the pending issue for 2009.

5. Presentation of Information on the $250,000 CDBG through the Office of Rural Community Affairs for Wastewater Collection System Improvements – City Manager Paul Catoe.

6. Presentation of a revised “Agreed Order” from the TCEQ regarding Enforcement Order RN101719821 and authorization for the Mayor to execute the revised agreement - City Manager, Paul Catoe. This will allow the City to participate in an approved SEP Project.

Pg 4 1/12/09
NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:

1. Presentation of Information regarding available funding in the amount of 1.3 Billion Dollars through the Office of Rural Community Affairs for eligible activities for Cities and Counties, which were negatively impacted by Hurricane Ike.

· Authorization for the Wallace Group Inc. to provide the engineering for the Project.
· Authorization for Mary Kay Thomas, President of Amazing Grants Inc. to prepare the grant application for Funding for the City of Madisonville through the Office of Rural Community Affairs. (ORCA)
2. Presentation of collections services offered by Management Koncepts, Inc. – Hubert J. Keisheimer. The City Council may discuss and take actions with regard to this presentation. Collection services to include the following:

· EMS Accounts
· Weed Abatement
· Demolition
· Juvenile Correction Accounts
· Hospital Accounts
· Municipal Court Accounts/warrants
· Utility Accounts: water, sewer, garbage
· Student Loans
· Child Support
· NSF Checks

3. Presentation of collection activity for delinquent Ad Valorem Taxes offered by Linebarger Goggan, Blair & Sampson, LLP for activities in 2008 & 2009 – Bobby Rich.

· Discussions regarding an alphabetized list of delinquent accounts from 2007 and back show the names of individuals or businesses and how much they owe the City of Madisonville in delinquent taxes showing the total amount due to the City including penalties and interest.
· Discussions regarding a list showing the 20 largest accounts which reflect the names and amounts of the individuals or businesses and the amount owned the City of Madisonville including penalties and interest in order of the largest amount down to the smallest account.
· Discussions regarding the status of collections in 2008.
· Discussions regarding the number of properties for which suit was filed in 2008.
Pg 5 1/12/09
· Discussions regarding the number of properties, which are currently underway on behalf of the City of Madisonville.
· Discussions regarding the number of properties, which were sold at the steps of the courthouse in 2008 VS the number of properties which were struck off to the City.
· Discussions regarding plans for collecting delinquent taxes in 2009 along with expectations for collections.
· Discussions with regard to a list of properties which have been struck off to the City and which need to be sold and placed back on the tax rolls.
· Discussions with regard to advertising properties in the local paper to perhaps obtain more bids for the City to consider.

4. Discuss and Consider the Approval of an ordinance providing for amendment # 1 for first quarter for the budget for FY 2008-2009 – Ruth Smith, Director of Finance.

5. Discussion and possible actions with regard to joining the Purchasing Solutions Alliance between the City of Madisonville and Brazos Valley Council of Governments – City Manager, Paul Catoe.

6. Appointment of John Reed as the City’s Flood Zone Administrator to issue permits within flood Zone Areas of the City.

7. Discuss and consider approval of Base Rate Increase for Entergy – Ronnie Hale, Customer Service Representative will make the presentation. (When Mr. Hale arrives, please allow him to make his presentation at the beginning of the next agenda Item as he has other presentations to make this afternoon.)

8. Discuss and consider Letter of Support for the Madison Bell Air Permit.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:
9. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Adjournment.

Pg 6 1/12/09
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JANUARY 9, 2008.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.

REGULAR CITY COUNCIL MEETING DECEMBER 8, 2008

2008-12-05T14:13:00.000-08:00

AGENDA SPECIAL CALLED MEETING DECEMBER 2, 2008

2008-12-01T07:11:00.000-08:00

NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 2, 2008 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.

COUNCIL WORKSHOP:

AGENDA:

I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.

2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
Corporation.

5. Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 11:00 A.M. ON NOVEMBER 26, 2008.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008

AGENDA REGULAR COUNCIL MEETING NOVEMBER 10,2008

2008-11-19T08:07:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON NOVEMBER 10, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written:
October 10, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written:

OLD BUSINESS:

1. Discuss and consider bids received for the purchase of (3) three police
package vehicles through a lease purchase program.
2. Discuss and consider the financing of (3) police package vehicles.
3. Discuss and consider the provisions of City Ordinance No. 315B as passed
and approved by the City Council on April 14, 2008 and an affidavit
executed by the Chief of Police regarding his travel time to and from his
home.

NEW BUSINESS:

1. Discussion and possible actions regarding the possible lease of land for the
construction of an airport hanger to be located at the Madisonville Municipal
Airport-Brent Hollingsworth.
2. Discuss and possible approval of lease agreements with existing airport hangar
owners.
3. Discussion and possible actions regarding the request for Madison County to
utilize the Truman Center for their Christmas Party and request for the waiver
of the deposit fee and use fee-Don Grooms.
4. Discuss and consideration regarding the revisions of the City Sign
Ordinance-John Reed Code Enforcement.
5. Discussion and possible actions regarding the status of the wastewater
treatment plant being placed under an Enforcement Order by the TCEQ-
John Reed, Plant Operator.
6. Discussion and possible actions regarding the authorization of the Wallace
Group to prepare an Emergency Action Plan for Town Branch WS SCS Site!-
DAM, TX03222 and The Town Branch WS SCS Site 2-Dam, TX03321.
7. Discussion and possible actions regarding the payment of damage claim as a
result of a vehicle hitting a pothole-Kevin Ford.
8. Discuss and consider actions to approve a privacy policy as required by H.B.
2015, which will allow Scott & White to release certain claim information for
other companies to bid on the Cities Health Insurance.
9. Discussion and possible actions regarding participation in the Youth programs
sponsored by the Texas Municipal League-Donnie Myrick.
10. Discussion and possible actions regarding the City amending to take home
Policy to allow Kevin Story to take his City Vehicle home in the evenings to
respond to calls on a 24 hour per day basis-Donnie Myrick
11. Discussion and possible actions to accept the resignation of Richard Byrd
from the Planning & Zoning Commission and the appointment of a replacement
for Mr. Byrd.
12. Discussions and possible actions regarding authorization for the City Attorney
to prepare a water & sewer main extension policy.
13. Department Reports:-

1. Municipal Court Report
2. Police Department Report-Gary “Paco” Clendennen will present
monthly activity report.
• Discussions regarding an alleged harassment call received from
one of the vendors at the Mushroom festival.
• Discussions regarding Officers being dispatched to the Juneteenth
Club on a Disturbance Cutting Incident on 11-01-08
• Discussion regarding Officers being dispatched to 4th Street &
MLK on 11-03-08.
• Discussions regarding Officers arresting a DWI that ran into the
fence at the rear of the Police Station.
• Discussions regarding cases cleared by an arrest warrant.

• Discussions regarding animal control issues.
3. Fire Department Report- Thom Jones will present the monthly activity report.
4. Presentation of the Tourism and Convention Center Monthly report –Rae Kubiak
• Discussions regarding the Mushroom Festival.
• Discussions regarding parking fees for the Mushroom Festival.
• Discussion regarding the recent Chamber Board retreat and
actions to be taken as a result of the retreat.
• Displays are here hang
5. City Manager’s Report:
• Presentation of Financial Report for the Month of October 2008.
• Notification that the City is Seeking Bids for Health Care
Insurance Coverage, Life Insurance, Dependent Life Insurance,
Dental and Vision coverage for City Employees.
• Notification that the City is seeking proposals for a City
Depository.
• Notification of a letter to TxDOT regarding the City’s approval of
the RAMP Program
• Recognition of employees assisting in the Mushroom Festival on
10-25-08
• Discussions regarding lift stations #7 & #8.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

14. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

15. Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON NOVEMBER 7, 2008.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.

MINUTES CALLED CITY COUNCIL MEETING OCTOBER 14,2008

2008-11-19T08:05:00.000-08:00

REGULAR CITY COUNCIL MEETING
October 14, 2008
MINUTES

The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor-Absent
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)
V. CONSENT AGENDA:

A motion was made by Lois Brown to approve minutes on September 8, and September 23, 2008
as written. Seconded by Debra Drake all voting aye. Motion Carried. A motion was made by
Lois Brown to approve Accounts Payable as written. Seconded by Debra Drake. All voting aye. Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

OLD BUSINESS:
1. DISCUSS AND TAKE ACTIONS REGARDING THE REMOVAL OF TREES
AWAY FROM HOMES AND CLEANING OF PERSONAL SEWER LINES ON
PRIVATE PROPERTY WHICH IS IN CONFLICT WITH CERTAIN PROVISION
OF SECTION 13.11 OF THE PERSONAL POLICIES AND PROCEDURES
HANDBOOK.
*******No action taken

NEW BUSINESS:

1. PRESENTATION OF INFORMATION REGARDING ENTERGY SERVICES-
RONNIE HALE CUSTOMER SERVICES MANAGER.
*********Ronnie Hale had information regarding Entergy Services during Hurricane Ike
2. DISCUSS AND CONSIDER THE PLACEMENT OF A CRIME STOPPERS
SIGN AT THE MADISONVILLE CHAMBER OF COMMERCE AND VISITORS
BUREAU.
*********Motion was made by Terri Creel to place a Crime Stoppers sign inside the
Madisonville Chamber of Commerce and Visitors Bureau and a mounted sign outside
Seconded by Debra Drake, All voting aye, Motion Carried
3. DISCUSSION AND CONSIDER ACTIONS TO APPROVE THE ROUTINE
AIRPORT MAINTENANCE PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION
*********Motion was made by Donald Myrick to approve the Ramp Grant through the Texas
Department of Transportation, Seconded by Debra Drake, All voting aye. Motion
Carried.
4. DISCUSS AND CONSIDER THE PURCHASE AND OR LEASE PURCHASE
FINANCING OF (3) NEW POLICE PACKAGE VEHICLES.
*********No action taken
5. DISCUSS AND CONSIDER THE APPOINTMENT OF CITY COUNCIL MEMBER
TO THE EDC BOARD OF DIRECTORS.
*********Motion was made by Terri Creel to appoint Mayor Pro Tem to the EDC Board of
Directors. Seconded by Debra Drake, All voting aye. Motion Carried
6. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE APPOINTING
PAUL CATOE AS THE SIGNATOR AND PUBLIC INVESTMENT OFFICER
FOR THE CITY OF MADISONVILLE
*********Motion was made by Terri Creel to appoint Paul Catoe as the signator and public
Investment officer for the City of Madisonville. Seconded by Lois Brown, All voting
aye, Motion Carried.
7. DISCUSS AND CONSIDER THE APPROVAL OF A NEW TAP OF 206 W PARK
(JESSICA VASQUEZ) AND AUTHORIZE THE CITY MANAGER TO PROCEED.
*********Motion was made by Marvin Stanton to give Jessica Vasquez her money back and for the
City Manager to explain her the situation why the City can’t do the work. Seconded by
Terri Creel. All voting aye. Motion Carried.
8. DISCUSS AND CONSIDER THE ADOPTION OF A “USE OF FORCE POLICY”
BY THE MADISONVILLE POLICE DEPARTMENT
*********Motion was made by Terri Creel to adopt the “Use of Force Policy” by the Madisonville
Police Department, Seconded by Debra Drake, All voting aye, Motion Carried.

DEPARTMENT REPORTS:
reports – good

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Debra Drake to adjourn at 7:35 p.m. and seconded by Donnie Myrick
All voting aye. Motion Carried

___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA REGULAR COUNCIL MEETING OCTOBER 14, 2008

2008-10-21T14:05:00.001-07:00