NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 15, 2008 at 12:00 P.M. (Noon) 210 W. COTTONWOOD, MADISONVILLE TEXAS.
COUNCIL WORKSHOP:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS
1. DISCUSS AND CONSIDER POSSIBLE ACTIONS REGARDING THE
UTILIZATION OF A SUPPLEMENTAL EVIRONMENTAL PROJECT
(SEP) AS OPPOSED TO PAYING THE DIRECT FINE IN THE AMOUNT
OF $5,200.00 TO THE TEXAS COMMISSION ON ENVIRONMENTAL
QUALITY FOR ALLEGED VIOLATIONS AT THE WASTEWATER
TREATMENT PLANT,
• THE CITY COUNCIL MAY DISCUSS A CUSTOM PROJECT
AND OR
• THE CITY COUNCIL MAY DISCUSS A PROJECT, WHICH IS
ALREADY APPROVED BY THE TCEQ.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
OPEN SESSION: pg 2 Dec 15’ 08
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.
2. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 12:00 P.M. (NOON) ON DECEMBER 12, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008
Thursday, February 5, 2009
MINUTES REGULAR COUNCIL MEETING DECEMBER 8, 2008
REGULAR CITY COUNCIL MEETING pg 1
December 8, 2008
MINUTES
The Madisonville City Council met in a regular meeting on December 8, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:
A motion was made by Donald Myrick to approve minutes on November 10, 2008 and
December 2, 2008, as written, and approved Accounts Payable as written, Seconded by Lois Brown. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF ONE
POLICE PACKAGE VEHICLE FOR THE POLICE DEPARTMENT, THE COUNCIL
MAY AWARD A BID BASED ON THE LOWEST COS OF THE BEST VALUE OR
THEY MAY REJECT ALL OF THE BIDS.
********Motion was made by Donald Myrick to consider bids received from Henson Ford for the
Purchase of one Police Package vehicle for the Police Department. Seconded Lois Brown
All voting aye, Motion Carried
NEW BUSINESS:
1. DISCUSS AND CONSIDER THE APPROVAL OF NOTICE OF ENFORCEMENT
ORDER AND THE APPROVAL OF THE “AGREED ORDER” AS PROPOSED
BY THE TCEQ. AUTHORIZATION FOR THE CITY OF MADISONVILLE TO
PAY THE PENALTY IMPOSED BY THE TCEQ IN THE AMOUNT OF $5,200.00.
THE FINE SHALL BE TAKEN OUT OF CONTINGENCY FUNDS FOR THE
ENTERPRICE FUND.
Pg 2 Dec 8 08
*********Motion was made by Donald Myrick to authorize the City of Madisonville to pay the
Penalty imposed by the TCEQ in the amount of $5,200.00. Seconded by Terri Creel.
All voting aye, Motion Carried.
2. DISCUSS AND CONSIDER THE RECOMMENDATIONS OF THE WALLACE
GROUP FOR OPERATIONS AT THE WASTEWATER TREATMENT PLANT-
BOB WALLACE OR PAUL BOYER
*********Discussion only
3. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR HEALTH INSURANCE
PRESCRIPTION,VISION, DENTAL, LIFE INSURANCE AS WELL AS ACCIDENTAL
DEATH AND DISABILITY COVERAGE.
**********Motion was made by Donald Myrick to accept the bid from The Texas Municipal League
Intergovernmental Risk Pool, Seconded by Debra Drake. All Voting aye, Motion Carried.
4. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR A BANK DEPOSITORY.
**********Motion was made by Terri Creel to accept the bid from the Madisonville State Bank
Seconded by Marvin Stanton. All voting aye, Motion Carried.
5. DISCUSS AND CONSIDER BIDS RECEIVED FOR PROPERTY STRUCK OFF TO
TO THE CITY OF MADISONVILLE WHICH IS DESCRIBED AS LOT 54, SECTION
2, HOLLIS ADDITION TO THE CITY OF MADISONVILLE, MADISON COUNTY,
TEXAS AS DESCRIBED IN VOLUME 252, PAGE 747, DEED RECORDS OF
MADISON COUNTY, TEXAS (R24645). THE BID RECEIVED IS FROM JANIE
MORNING IN THE AMOUNT OF $500.00
**********Motion was made by Lois Brown to accept the bid from Janie Morning in the amount of
$500.00 (struck off property). Seconded by Terri Creel, All voting aye Motion Carried
6. DISCUSS AND CONSIDER A REQUEST BY THE MADISON COUNTY EDC TO
WAIVE TAXES IN THE AMOUNT OF $464.85
**********Motion was made by Marvin Stanton to pay the taxes for EDC. Seconded by Debra Drake
All voting aye, Motion Carried
7. DISCUSS AND CONSIDER THE APPOINTMENT OF TWO FIREMEN TWO
CIVILIANS TO SERVE AS TRUSTEES PURSUANT TO TITLE 8, GOVERNMENT
CODE SUBTITLE H, TEXAS FIRE AGENCY SERVICES RETIREMENT SYSTEM,
SECTION 865,012 AS THE CURRENT MEMBERS TERMS HELD BY CHRIS
GILBERT, DANNY BUTTS, ED FANNIN AND PATSY CONLEY WILL BE
EXPIDRING ON 12-31-08.
**********Motion was made by Terri Creel to appoint Roger Padon and reappoint Chris
Gilbert, Danny Butts and Ed Fannin to serve as trustees on the local firemen’s
retirement board. Seconded by Lois Brown, All voting aye, Motion Carried
DEPARTMENT REPORTS:
reports – good
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT: Pg 3 Dec 8 08
A motion was made by Donald Myrick to adjourn at 7:45 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
December 8, 2008
MINUTES
The Madisonville City Council met in a regular meeting on December 8, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:
A motion was made by Donald Myrick to approve minutes on November 10, 2008 and
December 2, 2008, as written, and approved Accounts Payable as written, Seconded by Lois Brown. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF ONE
POLICE PACKAGE VEHICLE FOR THE POLICE DEPARTMENT, THE COUNCIL
MAY AWARD A BID BASED ON THE LOWEST COS OF THE BEST VALUE OR
THEY MAY REJECT ALL OF THE BIDS.
********Motion was made by Donald Myrick to consider bids received from Henson Ford for the
Purchase of one Police Package vehicle for the Police Department. Seconded Lois Brown
All voting aye, Motion Carried
NEW BUSINESS:
1. DISCUSS AND CONSIDER THE APPROVAL OF NOTICE OF ENFORCEMENT
ORDER AND THE APPROVAL OF THE “AGREED ORDER” AS PROPOSED
BY THE TCEQ. AUTHORIZATION FOR THE CITY OF MADISONVILLE TO
PAY THE PENALTY IMPOSED BY THE TCEQ IN THE AMOUNT OF $5,200.00.
THE FINE SHALL BE TAKEN OUT OF CONTINGENCY FUNDS FOR THE
ENTERPRICE FUND.
Pg 2 Dec 8 08
*********Motion was made by Donald Myrick to authorize the City of Madisonville to pay the
Penalty imposed by the TCEQ in the amount of $5,200.00. Seconded by Terri Creel.
All voting aye, Motion Carried.
2. DISCUSS AND CONSIDER THE RECOMMENDATIONS OF THE WALLACE
GROUP FOR OPERATIONS AT THE WASTEWATER TREATMENT PLANT-
BOB WALLACE OR PAUL BOYER
*********Discussion only
3. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR HEALTH INSURANCE
PRESCRIPTION,VISION, DENTAL, LIFE INSURANCE AS WELL AS ACCIDENTAL
DEATH AND DISABILITY COVERAGE.
**********Motion was made by Donald Myrick to accept the bid from The Texas Municipal League
Intergovernmental Risk Pool, Seconded by Debra Drake. All Voting aye, Motion Carried.
4. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR A BANK DEPOSITORY.
**********Motion was made by Terri Creel to accept the bid from the Madisonville State Bank
Seconded by Marvin Stanton. All voting aye, Motion Carried.
5. DISCUSS AND CONSIDER BIDS RECEIVED FOR PROPERTY STRUCK OFF TO
TO THE CITY OF MADISONVILLE WHICH IS DESCRIBED AS LOT 54, SECTION
2, HOLLIS ADDITION TO THE CITY OF MADISONVILLE, MADISON COUNTY,
TEXAS AS DESCRIBED IN VOLUME 252, PAGE 747, DEED RECORDS OF
MADISON COUNTY, TEXAS (R24645). THE BID RECEIVED IS FROM JANIE
MORNING IN THE AMOUNT OF $500.00
**********Motion was made by Lois Brown to accept the bid from Janie Morning in the amount of
$500.00 (struck off property). Seconded by Terri Creel, All voting aye Motion Carried
6. DISCUSS AND CONSIDER A REQUEST BY THE MADISON COUNTY EDC TO
WAIVE TAXES IN THE AMOUNT OF $464.85
**********Motion was made by Marvin Stanton to pay the taxes for EDC. Seconded by Debra Drake
All voting aye, Motion Carried
7. DISCUSS AND CONSIDER THE APPOINTMENT OF TWO FIREMEN TWO
CIVILIANS TO SERVE AS TRUSTEES PURSUANT TO TITLE 8, GOVERNMENT
CODE SUBTITLE H, TEXAS FIRE AGENCY SERVICES RETIREMENT SYSTEM,
SECTION 865,012 AS THE CURRENT MEMBERS TERMS HELD BY CHRIS
GILBERT, DANNY BUTTS, ED FANNIN AND PATSY CONLEY WILL BE
EXPIDRING ON 12-31-08.
**********Motion was made by Terri Creel to appoint Roger Padon and reappoint Chris
Gilbert, Danny Butts and Ed Fannin to serve as trustees on the local firemen’s
retirement board. Seconded by Lois Brown, All voting aye, Motion Carried
DEPARTMENT REPORTS:
reports – good
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT: Pg 3 Dec 8 08
A motion was made by Donald Myrick to adjourn at 7:45 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
MINUTES CALLED CITY COUNCIL MEETING DECEMBER 2, 2008
CITY COUNCIL SPECIAL CALLED MEETING pg 1
WORKSHOP DECEMBER 2, 2008
MINUTES
The Madisonville City Council met in a workshop meeting on December 2, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
VISITORS FORUM (3 MINUTES) W.C. Bennett had concerns about the lease
Agreement with the Chamber of Commerce. Rae Kubiak had concerns with the
Possible contract with the convention and tourism services. Jackie Johnson had
Concerns about heavy trash pick up and complains about her next door neighbor
Having trash on her property. John Mock explain how the Chamber, Art
Council and Down Town Merchant spend the money on advertising.
********Motion was made by Terri Creel to go into close session at 6:05 P.M. Seconded by
Debra Drake, All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
Pg.2 Dec 2 08
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
******Motion was made by Donald Myrick to go back into open session at 7:00 P.M.
Seconded by Debra Drake Motion Carried.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after
returning to open session.
******No decisions made at this time
2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
******No action taken, Mr. Paul Catoe (City Manager) will work up a contract with the
Chamber Board.(for next year’s budget)
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
******No action taken, City Manager, Rae Kubiak, John Mock and Mushroom Festival
Board get together to discuss Rae Kubiak’s job description.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
******No action taken, City Manager will work up a contract on a lease agreement with the
Madison County Economic Development (for next year’s budget)
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:45 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary
WORKSHOP DECEMBER 2, 2008
MINUTES
The Madisonville City Council met in a workshop meeting on December 2, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
VISITORS FORUM (3 MINUTES) W.C. Bennett had concerns about the lease
Agreement with the Chamber of Commerce. Rae Kubiak had concerns with the
Possible contract with the convention and tourism services. Jackie Johnson had
Concerns about heavy trash pick up and complains about her next door neighbor
Having trash on her property. John Mock explain how the Chamber, Art
Council and Down Town Merchant spend the money on advertising.
********Motion was made by Terri Creel to go into close session at 6:05 P.M. Seconded by
Debra Drake, All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
Pg.2 Dec 2 08
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
******Motion was made by Donald Myrick to go back into open session at 7:00 P.M.
Seconded by Debra Drake Motion Carried.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after
returning to open session.
******No decisions made at this time
2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
******No action taken, Mr. Paul Catoe (City Manager) will work up a contract with the
Chamber Board.(for next year’s budget)
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
******No action taken, City Manager, Rae Kubiak, John Mock and Mushroom Festival
Board get together to discuss Rae Kubiak’s job description.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
******No action taken, City Manager will work up a contract on a lease agreement with the
Madison County Economic Development (for next year’s budget)
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:45 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary
Monday, February 2, 2009
MINUTES CALLED CITY COUNCIL MEETING NOVEMBER 10, 2008
REGULAR CITY COUNCIL MEETING pg 1
November 10, 2008
MINUTES
The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on October 10, 2008
as written. Seconded by Lois Brown all voting aye. Motion Carried. A motion was made by
Debra Drake to approve Accounts Payable as written. Seconded by Lois Brown. All voting aye. Motion Carried. A motion was made by Marvin Stanton to approve Drakes Service as written. Seconded by Donald Myrick. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF (3)
THREE POLICE PACKAGE VEHICLES THROUGH A LEASE PURCHASE PROGRAM
********Motion was made by Donald Myrick to purchase three (3) new vehicles through the proposed
Bids for Madisonville Police, the motion then died for lack of second one.
********Motioned by Debra Drake. for the ultimate rejection of the three car bid and to begin seeking
New one car bid. Seconded by Marvin Stanton. Item passed 4-1 vote Donald Myrick opposed
2. DISCUSS AND CONSIDER THE FINANCING OF (3) POLICE PACKAGE
VEHICLES.
********Skip
3. DISCUSS AND CONSIDER THE PROVISIONS OF CITY ORDINANCE NO. 315B AS
AND APPROVED BY THE CHIEF OF POLICE REGARDING HIS TRAVEL TIME TO
AND FROM HIS HOME.
Pg 2 Nov 10’08
*******No action taken
NEW BUSINESS:
1. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE POSSIBLE LEASE
OF LAND FOR THE CONSTRUCTION OF AN AIRPORT HANGER TO LOCATED
AT THE MADISONVILLE MUNICIPAL AIRPORT-BRENT HOLLINGSWORTH.
***********City Manager, City Attorney and Mr. Hollingsworth will get together to discuss the requirements
2. DISCUSS AND POSSIBLE APPROVAL OF LEASE AGREEMENTS WITH EXISTING
AIRPORT HANGAR OWNERS.
***********Skip
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE REQUEST FOR MADISON
COUNTY TO UTILIZE THE TRUMAN CENTER FOR THEIR CHRISTMAS PARTY AND
REQUEST FOR THE WAIVER OF THE DEPOSIT FEE AND USE FEE-DON GROOMS
*********** Motion was made by Terri Creel to waive the deposit fees and use fees for Madison County to
Utilize the Truman Center for their Christmas Party. Seconded Debra Drake. (only the County)
All Voting aye Motion Carried.
4. DISCUSS AND CONSIDERATION REGARDING THE REVISIONS OF THE CITY
SIGN ORDINANCE-JOHN REED ENFORCEMENT.
***********Motion was made by Lois Brown regarding the revisions of the City Sign Ordinance
Grant from 48 feet to 105 feet. Seconded by Donald Myrick. All voting aye. Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE STATUS OF WATEWATER
TREATMENT PLANT BEING PLACED UNDER AN ENFORCEMENT ORDER BY
THE TCEQ-JOHN REED, PLANT OPERATOR
***********Motion was made by Donald Myrick to authorized The Wallace Group to do a study and help
the City with a response to the TCEQ. Seconded by Terri Creel, All voting aye. Motion Carried
6. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE AUTHORIZATION OF
THE WALLACE GROUP TO PREPARE AN EMERGENCY ACTION PLAN FOR TOWN
BRANCH WS SCS SITE! DAM, TX03222 AND THE TOWN BRANCH WS SCS SITE
2- DAM, TX03321.
***********No action taken
7. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE PAYMENT OF DAMAGE
CLAIM AS A RESULT OF A VEHICLE HITTING A POTHOLE-KEVIN FORD.
***********Die
8. DISCUSS AND CONSIDER ACTIONS TO APPROVE A PRIVACY A POLICY AS
REQUIRED BY H.B.2015, WHICH WILL ALLOW SCOTT & WHITE TO RELEASE
CERTAIN CLAIM INFORMATION FOR OTHER COMPANIES TO BID ON THE CITIES
HEALTH INSURANCE.
***********Motion was taken by Debra Drake to approve a privacy policy as required by H.B. 2015, which
will allow Scott & White to release certain claim information for other companies to bid on the
Cities Health Insurance. Seconded by Donald Myrick All voting aye Motion Carried.
9. DISCUSSION AND POSSIBLE ACTIONS REGARDING PARTICIPATION IN THE
YOUTH PROGRAMS SPONSORED BY THE TEXAS MUNICIPAL LEAGUE-DONNIE
MYRICK.
***********No action required
10. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE CITY AMENDING TO
TAKE HOME POLICY TO ALLOW KEVIN STORY TO TAKE HIS CITY VEHICLE HOME
IN THE EVENINGS TO RESPOND TO CALLS ON A 24 HOUR PER DAY BASIS-
DONNIE MYRICK
***********City Manager will work on a plan in amending the policy regarding city employees taking city-
owned vehicles to their homes,
Pg 3 Nov 10, 08
11. DISCUSSION AND POSSIBLE ACTIONS TO ACCEPT THE RESIGNATION OF RICHARD
BYRD FROM THE PLANNING & ZONING COMMISISION AND THE APPOINTMENT
OF A REPLACEMENT FOR MR. BYRD.
**********Motion was taken by Lois Brown to accept the resignation of Richard Byrd from the Planning
& Zoning Commission and for the City Manager to contact the Planning & Zoning Board to
replace Richard Byrd. Seconded by Debra Drake. All voting aye. Motion Carried
12. DISCUSSIONS AND POSSIBLE ACTIONS REGARDING AUTHORIZATION FOR THE
CITY ATTORNEY TO PREPARE A WATER & SEWER MAIN EXTENSION POLICY
********** City Council Members direct the City Attorney and City Manager to prepare a Water & Sewer
Main extension policy.
13. DEPARTMENT REPORTS:
reports – good
*********Motion was made by Terri Creel to go into close session at 7:40 p.m. seconded by
Debra Drake. All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into Open session at 7:55 p.m. seconded
by Debra Drake all voting aye motion carried
- Discussion on personnel matters
ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 8:15 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
November 10, 2008
MINUTES
The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on October 10, 2008
as written. Seconded by Lois Brown all voting aye. Motion Carried. A motion was made by
Debra Drake to approve Accounts Payable as written. Seconded by Lois Brown. All voting aye. Motion Carried. A motion was made by Marvin Stanton to approve Drakes Service as written. Seconded by Donald Myrick. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF (3)
THREE POLICE PACKAGE VEHICLES THROUGH A LEASE PURCHASE PROGRAM
********Motion was made by Donald Myrick to purchase three (3) new vehicles through the proposed
Bids for Madisonville Police, the motion then died for lack of second one.
********Motioned by Debra Drake. for the ultimate rejection of the three car bid and to begin seeking
New one car bid. Seconded by Marvin Stanton. Item passed 4-1 vote Donald Myrick opposed
2. DISCUSS AND CONSIDER THE FINANCING OF (3) POLICE PACKAGE
VEHICLES.
********Skip
3. DISCUSS AND CONSIDER THE PROVISIONS OF CITY ORDINANCE NO. 315B AS
AND APPROVED BY THE CHIEF OF POLICE REGARDING HIS TRAVEL TIME TO
AND FROM HIS HOME.
Pg 2 Nov 10’08
*******No action taken
NEW BUSINESS:
1. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE POSSIBLE LEASE
OF LAND FOR THE CONSTRUCTION OF AN AIRPORT HANGER TO LOCATED
AT THE MADISONVILLE MUNICIPAL AIRPORT-BRENT HOLLINGSWORTH.
***********City Manager, City Attorney and Mr. Hollingsworth will get together to discuss the requirements
2. DISCUSS AND POSSIBLE APPROVAL OF LEASE AGREEMENTS WITH EXISTING
AIRPORT HANGAR OWNERS.
***********Skip
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE REQUEST FOR MADISON
COUNTY TO UTILIZE THE TRUMAN CENTER FOR THEIR CHRISTMAS PARTY AND
REQUEST FOR THE WAIVER OF THE DEPOSIT FEE AND USE FEE-DON GROOMS
*********** Motion was made by Terri Creel to waive the deposit fees and use fees for Madison County to
Utilize the Truman Center for their Christmas Party. Seconded Debra Drake. (only the County)
All Voting aye Motion Carried.
4. DISCUSS AND CONSIDERATION REGARDING THE REVISIONS OF THE CITY
SIGN ORDINANCE-JOHN REED ENFORCEMENT.
***********Motion was made by Lois Brown regarding the revisions of the City Sign Ordinance
Grant from 48 feet to 105 feet. Seconded by Donald Myrick. All voting aye. Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE STATUS OF WATEWATER
TREATMENT PLANT BEING PLACED UNDER AN ENFORCEMENT ORDER BY
THE TCEQ-JOHN REED, PLANT OPERATOR
***********Motion was made by Donald Myrick to authorized The Wallace Group to do a study and help
the City with a response to the TCEQ. Seconded by Terri Creel, All voting aye. Motion Carried
6. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE AUTHORIZATION OF
THE WALLACE GROUP TO PREPARE AN EMERGENCY ACTION PLAN FOR TOWN
BRANCH WS SCS SITE! DAM, TX03222 AND THE TOWN BRANCH WS SCS SITE
2- DAM, TX03321.
***********No action taken
7. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE PAYMENT OF DAMAGE
CLAIM AS A RESULT OF A VEHICLE HITTING A POTHOLE-KEVIN FORD.
***********Die
8. DISCUSS AND CONSIDER ACTIONS TO APPROVE A PRIVACY A POLICY AS
REQUIRED BY H.B.2015, WHICH WILL ALLOW SCOTT & WHITE TO RELEASE
CERTAIN CLAIM INFORMATION FOR OTHER COMPANIES TO BID ON THE CITIES
HEALTH INSURANCE.
***********Motion was taken by Debra Drake to approve a privacy policy as required by H.B. 2015, which
will allow Scott & White to release certain claim information for other companies to bid on the
Cities Health Insurance. Seconded by Donald Myrick All voting aye Motion Carried.
9. DISCUSSION AND POSSIBLE ACTIONS REGARDING PARTICIPATION IN THE
YOUTH PROGRAMS SPONSORED BY THE TEXAS MUNICIPAL LEAGUE-DONNIE
MYRICK.
***********No action required
10. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE CITY AMENDING TO
TAKE HOME POLICY TO ALLOW KEVIN STORY TO TAKE HIS CITY VEHICLE HOME
IN THE EVENINGS TO RESPOND TO CALLS ON A 24 HOUR PER DAY BASIS-
DONNIE MYRICK
***********City Manager will work on a plan in amending the policy regarding city employees taking city-
owned vehicles to their homes,
Pg 3 Nov 10, 08
11. DISCUSSION AND POSSIBLE ACTIONS TO ACCEPT THE RESIGNATION OF RICHARD
BYRD FROM THE PLANNING & ZONING COMMISISION AND THE APPOINTMENT
OF A REPLACEMENT FOR MR. BYRD.
**********Motion was taken by Lois Brown to accept the resignation of Richard Byrd from the Planning
& Zoning Commission and for the City Manager to contact the Planning & Zoning Board to
replace Richard Byrd. Seconded by Debra Drake. All voting aye. Motion Carried
12. DISCUSSIONS AND POSSIBLE ACTIONS REGARDING AUTHORIZATION FOR THE
CITY ATTORNEY TO PREPARE A WATER & SEWER MAIN EXTENSION POLICY
********** City Council Members direct the City Attorney and City Manager to prepare a Water & Sewer
Main extension policy.
13. DEPARTMENT REPORTS:
reports – good
*********Motion was made by Terri Creel to go into close session at 7:40 p.m. seconded by
Debra Drake. All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into Open session at 7:55 p.m. seconded
by Debra Drake all voting aye motion carried
- Discussion on personnel matters
ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 8:15 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
Monday, January 12, 2009
REGULAR COUNCIL MEETING JANUARY 12, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JANUARY 12, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
December 8, 2008 and December 15, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.
REVENUES AND EXPENDITURES REPORTS
DEPARTMENT HEAD REPORTS: (Moved to the front of the Agenda at the request of the Mayor Dean)
Discussion of Municipal Court Report
Discussion of Police Department Report – Lt. McClure
· Donation for the Crime Stoppers
· Invitation to the Jr. High for receipt of Stuffed Animals
· Meeting with the Board regarding the Juneteenth Club.
· Condolences to the Stanton Family
· Letter of Appreciation from Local Citizen Pg. 2 1/12/09
· Status of New Police Car
Discussion of Fire Department Report – Thom Jones
· Oil Field Fire Assistance – North Zulch
· Received mutual aid on fire from Midway
· Cost for handheld radios
· Review of number of calls
Presentation of Convention and Tourism Report – Rae Kubiak
· Presentation regarding major activities for the previous month
· Presentations regarding the types of phone calls received
Presentation of City Manager’s Report – Paul Catoe
Presentation of the monthly fiscal report for the month of December, 2008
Presentations regarding upcoming Zoning Issues.
1. Issues relating to residential establishments located within the Retail District.
2. Issues relating to the outside storage of certain items located within the General Business District.
3. Issues related to lot sizes in the Single Family - 1 District.
Discussions regarding the appointment of Paul Catoe as the representative to the Brazos Valley Council Of Governments Regional Transportation Planning Committee.
Report on the letter of progress submitted to the TCEQ on 12-19-08 regarding the City being placed under enforcement for collection system violations.
Report on the letter submitted to the TCEQ on 12-15-08 regarding the Town Branch Dam Sites #1 and #2.
Report on the status of the Waste Water Treatment Plant.
Report on Invoice received from Dave Ward.
OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:
1. Presentation of Information regarding Capital Improvement Project for 2009, Paul Boyer and Bob Wallace – The Wallace Group, Inc.
· Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project along with other upcoming City Projects.
· Authorization for the Wallace Group, Inc. to prepare the preliminary and primary applications for long term funding with the Farmers Home Administration / Rural Development.
· Authorization for the Wallace Group, Inc. to also prepare an application for funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program.
Pg 3 1/12/09
2. Presentation of Information regarding the installation of Game Fencing around the parameters of the Madisonville Municipal Airport – Under the RAMP Program through the Texas Department of Transportation –City Manager, Paul Catoe
· Discussion and possible actions to approve the revised RAMP application to allow for the construction of a Game Fence around the parameter of the airport.
· Authorization for the Wallace Group to complete the plans and Specifications and to solicit bids for the project.
3. Presentation of Information regarding The Parks & Wildlife Grant for Funds to construct a walking Trail – Project Number RT 0522. – City Manager, Paul Catoe
· Authorization for the Wallace Group to prepare the plans and specifications for the work to be completed by both contract labor and or the City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant.
4. Presentation of funding options for the 2009 CIP Project – Joseph W. Morrow
First Southwest Company.
· Authorization for the City of Madisonville to enter into contracts with First
Southwest Company to provide:
1. Financial Advisory Services which will include the authorization for First Southwest Company to review various types of funding sources available for the City and to make recommendations back to the City of Madisonville regarding the most attractive funding sources available for the City. Funding sources may include but are not necessarily limited to, Rural Development – the Farmers Home Administration, private placement, public placement, the Office of Rural Community Affairs and the Texas Water Development Board.
2. Authorization for the City of Madisonville to enter into a 2nd contract
authorizing First Southwest Company to represent the City as an agent to
find a bank buyer for the pending issue for 2009.
5. Presentation of Information on the $250,000 CDBG through the Office of Rural Community Affairs for Wastewater Collection System Improvements – City Manager Paul Catoe.
6. Presentation of a revised “Agreed Order” from the TCEQ regarding Enforcement Order RN101719821 and authorization for the Mayor to execute the revised agreement - City Manager, Paul Catoe. This will allow the City to participate in an approved SEP Project.
Pg 4 1/12/09
NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:
1. Presentation of Information regarding available funding in the amount of 1.3 Billion Dollars through the Office of Rural Community Affairs for eligible activities for Cities and Counties, which were negatively impacted by Hurricane Ike.
· Authorization for the Wallace Group Inc. to provide the engineering for the Project.
· Authorization for Mary Kay Thomas, President of Amazing Grants Inc. to prepare the grant application for Funding for the City of Madisonville through the Office of Rural Community Affairs. (ORCA)
2. Presentation of collections services offered by Management Koncepts, Inc. – Hubert J. Keisheimer. The City Council may discuss and take actions with regard to this presentation. Collection services to include the following:
· EMS Accounts
· Weed Abatement
· Demolition
· Juvenile Correction Accounts
· Hospital Accounts
· Municipal Court Accounts/warrants
· Utility Accounts: water, sewer, garbage
· Student Loans
· Child Support
· NSF Checks
3. Presentation of collection activity for delinquent Ad Valorem Taxes offered by Linebarger Goggan, Blair & Sampson, LLP for activities in 2008 & 2009 – Bobby Rich.
· Discussions regarding an alphabetized list of delinquent accounts from 2007 and back show the names of individuals or businesses and how much they owe the City of Madisonville in delinquent taxes showing the total amount due to the City including penalties and interest.
· Discussions regarding a list showing the 20 largest accounts which reflect the names and amounts of the individuals or businesses and the amount owned the City of Madisonville including penalties and interest in order of the largest amount down to the smallest account.
· Discussions regarding the status of collections in 2008.
· Discussions regarding the number of properties for which suit was filed in 2008.
Pg 5 1/12/09
· Discussions regarding the number of properties, which are currently underway on behalf of the City of Madisonville.
· Discussions regarding the number of properties, which were sold at the steps of the courthouse in 2008 VS the number of properties which were struck off to the City.
· Discussions regarding plans for collecting delinquent taxes in 2009 along with expectations for collections.
· Discussions with regard to a list of properties which have been struck off to the City and which need to be sold and placed back on the tax rolls.
· Discussions with regard to advertising properties in the local paper to perhaps obtain more bids for the City to consider.
4. Discuss and Consider the Approval of an ordinance providing for amendment # 1 for first quarter for the budget for FY 2008-2009 – Ruth Smith, Director of Finance.
5. Discussion and possible actions with regard to joining the Purchasing Solutions Alliance between the City of Madisonville and Brazos Valley Council of Governments – City Manager, Paul Catoe.
6. Appointment of John Reed as the City’s Flood Zone Administrator to issue permits within flood Zone Areas of the City.
7. Discuss and consider approval of Base Rate Increase for Entergy – Ronnie Hale, Customer Service Representative will make the presentation. (When Mr. Hale arrives, please allow him to make his presentation at the beginning of the next agenda Item as he has other presentations to make this afternoon.)
8. Discuss and consider Letter of Support for the Madison Bell Air Permit.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
9. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Adjournment.
Pg 6 1/12/09
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JANUARY 9, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JANUARY 12, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
December 8, 2008 and December 15, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.
REVENUES AND EXPENDITURES REPORTS
DEPARTMENT HEAD REPORTS: (Moved to the front of the Agenda at the request of the Mayor Dean)
Discussion of Municipal Court Report
Discussion of Police Department Report – Lt. McClure
· Donation for the Crime Stoppers
· Invitation to the Jr. High for receipt of Stuffed Animals
· Meeting with the Board regarding the Juneteenth Club.
· Condolences to the Stanton Family
· Letter of Appreciation from Local Citizen Pg. 2 1/12/09
· Status of New Police Car
Discussion of Fire Department Report – Thom Jones
· Oil Field Fire Assistance – North Zulch
· Received mutual aid on fire from Midway
· Cost for handheld radios
· Review of number of calls
Presentation of Convention and Tourism Report – Rae Kubiak
· Presentation regarding major activities for the previous month
· Presentations regarding the types of phone calls received
Presentation of City Manager’s Report – Paul Catoe
Presentation of the monthly fiscal report for the month of December, 2008
Presentations regarding upcoming Zoning Issues.
1. Issues relating to residential establishments located within the Retail District.
2. Issues relating to the outside storage of certain items located within the General Business District.
3. Issues related to lot sizes in the Single Family - 1 District.
Discussions regarding the appointment of Paul Catoe as the representative to the Brazos Valley Council Of Governments Regional Transportation Planning Committee.
Report on the letter of progress submitted to the TCEQ on 12-19-08 regarding the City being placed under enforcement for collection system violations.
Report on the letter submitted to the TCEQ on 12-15-08 regarding the Town Branch Dam Sites #1 and #2.
Report on the status of the Waste Water Treatment Plant.
Report on Invoice received from Dave Ward.
OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:
1. Presentation of Information regarding Capital Improvement Project for 2009, Paul Boyer and Bob Wallace – The Wallace Group, Inc.
· Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project along with other upcoming City Projects.
· Authorization for the Wallace Group, Inc. to prepare the preliminary and primary applications for long term funding with the Farmers Home Administration / Rural Development.
· Authorization for the Wallace Group, Inc. to also prepare an application for funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program.
Pg 3 1/12/09
2. Presentation of Information regarding the installation of Game Fencing around the parameters of the Madisonville Municipal Airport – Under the RAMP Program through the Texas Department of Transportation –City Manager, Paul Catoe
· Discussion and possible actions to approve the revised RAMP application to allow for the construction of a Game Fence around the parameter of the airport.
· Authorization for the Wallace Group to complete the plans and Specifications and to solicit bids for the project.
3. Presentation of Information regarding The Parks & Wildlife Grant for Funds to construct a walking Trail – Project Number RT 0522. – City Manager, Paul Catoe
· Authorization for the Wallace Group to prepare the plans and specifications for the work to be completed by both contract labor and or the City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant.
4. Presentation of funding options for the 2009 CIP Project – Joseph W. Morrow
First Southwest Company.
· Authorization for the City of Madisonville to enter into contracts with First
Southwest Company to provide:
1. Financial Advisory Services which will include the authorization for First Southwest Company to review various types of funding sources available for the City and to make recommendations back to the City of Madisonville regarding the most attractive funding sources available for the City. Funding sources may include but are not necessarily limited to, Rural Development – the Farmers Home Administration, private placement, public placement, the Office of Rural Community Affairs and the Texas Water Development Board.
2. Authorization for the City of Madisonville to enter into a 2nd contract
authorizing First Southwest Company to represent the City as an agent to
find a bank buyer for the pending issue for 2009.
5. Presentation of Information on the $250,000 CDBG through the Office of Rural Community Affairs for Wastewater Collection System Improvements – City Manager Paul Catoe.
6. Presentation of a revised “Agreed Order” from the TCEQ regarding Enforcement Order RN101719821 and authorization for the Mayor to execute the revised agreement - City Manager, Paul Catoe. This will allow the City to participate in an approved SEP Project.
Pg 4 1/12/09
NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:
1. Presentation of Information regarding available funding in the amount of 1.3 Billion Dollars through the Office of Rural Community Affairs for eligible activities for Cities and Counties, which were negatively impacted by Hurricane Ike.
· Authorization for the Wallace Group Inc. to provide the engineering for the Project.
· Authorization for Mary Kay Thomas, President of Amazing Grants Inc. to prepare the grant application for Funding for the City of Madisonville through the Office of Rural Community Affairs. (ORCA)
2. Presentation of collections services offered by Management Koncepts, Inc. – Hubert J. Keisheimer. The City Council may discuss and take actions with regard to this presentation. Collection services to include the following:
· EMS Accounts
· Weed Abatement
· Demolition
· Juvenile Correction Accounts
· Hospital Accounts
· Municipal Court Accounts/warrants
· Utility Accounts: water, sewer, garbage
· Student Loans
· Child Support
· NSF Checks
3. Presentation of collection activity for delinquent Ad Valorem Taxes offered by Linebarger Goggan, Blair & Sampson, LLP for activities in 2008 & 2009 – Bobby Rich.
· Discussions regarding an alphabetized list of delinquent accounts from 2007 and back show the names of individuals or businesses and how much they owe the City of Madisonville in delinquent taxes showing the total amount due to the City including penalties and interest.
· Discussions regarding a list showing the 20 largest accounts which reflect the names and amounts of the individuals or businesses and the amount owned the City of Madisonville including penalties and interest in order of the largest amount down to the smallest account.
· Discussions regarding the status of collections in 2008.
· Discussions regarding the number of properties for which suit was filed in 2008.
Pg 5 1/12/09
· Discussions regarding the number of properties, which are currently underway on behalf of the City of Madisonville.
· Discussions regarding the number of properties, which were sold at the steps of the courthouse in 2008 VS the number of properties which were struck off to the City.
· Discussions regarding plans for collecting delinquent taxes in 2009 along with expectations for collections.
· Discussions with regard to a list of properties which have been struck off to the City and which need to be sold and placed back on the tax rolls.
· Discussions with regard to advertising properties in the local paper to perhaps obtain more bids for the City to consider.
4. Discuss and Consider the Approval of an ordinance providing for amendment # 1 for first quarter for the budget for FY 2008-2009 – Ruth Smith, Director of Finance.
5. Discussion and possible actions with regard to joining the Purchasing Solutions Alliance between the City of Madisonville and Brazos Valley Council of Governments – City Manager, Paul Catoe.
6. Appointment of John Reed as the City’s Flood Zone Administrator to issue permits within flood Zone Areas of the City.
7. Discuss and consider approval of Base Rate Increase for Entergy – Ronnie Hale, Customer Service Representative will make the presentation. (When Mr. Hale arrives, please allow him to make his presentation at the beginning of the next agenda Item as he has other presentations to make this afternoon.)
8. Discuss and consider Letter of Support for the Madison Bell Air Permit.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
9. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Adjournment.
Pg 6 1/12/09
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JANUARY 9, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
Friday, December 5, 2008
REGULAR CITY COUNCIL MEETING DECEMBER 8, 2008
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON DECEMBER 8, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
November 10, 2008 and December 2, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.
REVENUES AND EXPENDITURES REPORTS
OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:
1. Discuss and consider bids for the purchase of one police package vehicle
for the police Department. The Council may award a bid based on the
lowest cost of the best value or they may reject all of the bids.
NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:
Pg 2 Dec 8 08
1. Discuss and consider the approval of Notice of Enforcement order and the
approval of the “Agreed Order” as proposed by the TCEQ. Authorization for
the City of Madisonville to pay the penalty imposed by the TCEQ in the
amount of $5,200.00. The fine shall be taken out of contingency funds for the
Enterprise Fund.
2. Discuss and consider the recommendations of the Wallace Group for
operations at the Wastewater Treatment Plant-Bob Wallace or Paul Boyer.
• Presentations regarding the operations at the wastewater treatment plant as
well as the results of the monthly effluent reports over the period in
question.
• Discussion and possible actions regarding the lease or purchase of the
Aqua-Zyme Disposal Systems as Sludge Dewatering Device for use at
the Wastewater Treatment Plant.
• Discussion and possible authorization for the City Manager to seek
temporary full time help to run the belt press an additional 40 hours per
week until the MLSS comes down to the acceptable level.
3. Discuss and consider the bids received for Health Insurance, Prescription,
Vision, Dental, Life Insurance as well as accidental death and disability
coverage.
• Review and consider bids received from The Texas Municipal League
Intergovernmental Risk Pool.
• Review and consider bids received from The Scott & White Health Plan.
4. Discuss and consider the bids received for a bank depository.
• Review and consider bids received form the Madisonville State Bank.
• Review and consider bids received form the Wells Fargo Bank.
5. Discuss and consider bids received for property struck off to the City of
Madisonville which is described as Lot 54, Section 2, Hollis Addition to the
City of Madisonville, Madison County, Texas as described in volume 252,
Page 747, Deed Records of Madison County, Texas (R24645). The Bid
Received is from Janie Morning in the amount of $500.00
Pg 3 Dec 8 08
6. Discuss and consider a request by the Madison County EDC to waive taxes in
the amount of $464.85
7. Discuss and consider the appointment of two firemen two civilians to
serve as trustees pursuant to Title 8, Government Code Subtitle H, Texas Fire
Agency Services Retirement System, Section 865,012 as the current members
terms held by Chris Gilbert, Danny Butts, Ed Fannin and Patsy Conley will be
expiring on 12-31-08.
Presentation of Departmental Reports:
• Presentation of the Municipal Court Report
• Presentation of the Police Department Report
1. Discussions regarding the apprehension of (2) known felons
2. Discussions regarding the training for the taser guns.
3. Discussions regarding the maintenance of Police Vehicles.
4. Discussions regarding additional needed space for the police
department.
• Presentation of the Fire Department Report
1. Discussions on number of fire responded in and out of the City
2. Acquisition of Utility Truck from Bryan Fire Department.
• Presentation of the Convention and Tourism Report
1. Discussions on the Convention and Tourism Report
2. Discussions over Chamber after hours
• Presentation of the City Manager’s Report
1. Presentation of the monthly fiscal report for the month of November
2008.
2. Discussions regarding the pot hole repairs.
3. Discussions regarding the Dura-Patcher Pot Hole Patching Machine.
4. Discussions regarding Daily Deposits to the Bank
5. Discussions regarding Lift Stations 7& 8.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION: Pg 4 Dec 8, 08
8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON DECEMBER 5, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON DECEMBER 8, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
November 10, 2008 and December 2, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.
REVENUES AND EXPENDITURES REPORTS
OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:
1. Discuss and consider bids for the purchase of one police package vehicle
for the police Department. The Council may award a bid based on the
lowest cost of the best value or they may reject all of the bids.
NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:
Pg 2 Dec 8 08
1. Discuss and consider the approval of Notice of Enforcement order and the
approval of the “Agreed Order” as proposed by the TCEQ. Authorization for
the City of Madisonville to pay the penalty imposed by the TCEQ in the
amount of $5,200.00. The fine shall be taken out of contingency funds for the
Enterprise Fund.
2. Discuss and consider the recommendations of the Wallace Group for
operations at the Wastewater Treatment Plant-Bob Wallace or Paul Boyer.
• Presentations regarding the operations at the wastewater treatment plant as
well as the results of the monthly effluent reports over the period in
question.
• Discussion and possible actions regarding the lease or purchase of the
Aqua-Zyme Disposal Systems as Sludge Dewatering Device for use at
the Wastewater Treatment Plant.
• Discussion and possible authorization for the City Manager to seek
temporary full time help to run the belt press an additional 40 hours per
week until the MLSS comes down to the acceptable level.
3. Discuss and consider the bids received for Health Insurance, Prescription,
Vision, Dental, Life Insurance as well as accidental death and disability
coverage.
• Review and consider bids received from The Texas Municipal League
Intergovernmental Risk Pool.
• Review and consider bids received from The Scott & White Health Plan.
4. Discuss and consider the bids received for a bank depository.
• Review and consider bids received form the Madisonville State Bank.
• Review and consider bids received form the Wells Fargo Bank.
5. Discuss and consider bids received for property struck off to the City of
Madisonville which is described as Lot 54, Section 2, Hollis Addition to the
City of Madisonville, Madison County, Texas as described in volume 252,
Page 747, Deed Records of Madison County, Texas (R24645). The Bid
Received is from Janie Morning in the amount of $500.00
Pg 3 Dec 8 08
6. Discuss and consider a request by the Madison County EDC to waive taxes in
the amount of $464.85
7. Discuss and consider the appointment of two firemen two civilians to
serve as trustees pursuant to Title 8, Government Code Subtitle H, Texas Fire
Agency Services Retirement System, Section 865,012 as the current members
terms held by Chris Gilbert, Danny Butts, Ed Fannin and Patsy Conley will be
expiring on 12-31-08.
Presentation of Departmental Reports:
• Presentation of the Municipal Court Report
• Presentation of the Police Department Report
1. Discussions regarding the apprehension of (2) known felons
2. Discussions regarding the training for the taser guns.
3. Discussions regarding the maintenance of Police Vehicles.
4. Discussions regarding additional needed space for the police
department.
• Presentation of the Fire Department Report
1. Discussions on number of fire responded in and out of the City
2. Acquisition of Utility Truck from Bryan Fire Department.
• Presentation of the Convention and Tourism Report
1. Discussions on the Convention and Tourism Report
2. Discussions over Chamber after hours
• Presentation of the City Manager’s Report
1. Presentation of the monthly fiscal report for the month of November
2008.
2. Discussions regarding the pot hole repairs.
3. Discussions regarding the Dura-Patcher Pot Hole Patching Machine.
4. Discussions regarding Daily Deposits to the Bank
5. Discussions regarding Lift Stations 7& 8.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION: Pg 4 Dec 8, 08
8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON DECEMBER 5, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
Monday, December 1, 2008
AGENDA SPECIAL CALLED MEETING DECEMBER 2, 2008
NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 2, 2008 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.
COUNCIL WORKSHOP:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.
2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
Corporation.
5. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 11:00 A.M. ON NOVEMBER 26, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 2, 2008 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.
COUNCIL WORKSHOP:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.
2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
Corporation.
5. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 11:00 A.M. ON NOVEMBER 26, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008
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