NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)
1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
Monday, July 13, 2009
MINUTES CALLED CITY COUNCIL MEETING MAY 20, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON MAY 20, 2009AT 5:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
OPEN SESSION:
1. To consider and approve the canvass of the City Election on May 9, 2009
2. The Swearing in of elected Council Members
3. Authorize the submission of a Texas Community Development Block Grant
Program application to the office of Rural Community Affairs for Hurricane
Ike funding, and authorized representative in all matters pertaining to the City
Participation in the Program
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 15, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON MAY 20, 2009AT 5:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
OPEN SESSION:
1. To consider and approve the canvass of the City Election on May 9, 2009
2. The Swearing in of elected Council Members
3. Authorize the submission of a Texas Community Development Block Grant
Program application to the office of Rural Community Affairs for Hurricane
Ike funding, and authorized representative in all matters pertaining to the City
Participation in the Program
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 15, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
AGENDA CALLED CITY COUNCIL MEETING MAY 20, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON MAY 20, 2009AT 5:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
OPEN SESSION:
1. To consider and approve the canvass of the City Election on May 9, 2009
2. The Swearing in of elected Council Members
3. Authorize the submission of a Texas Community Development Block Grant
Program application to the office of Rural Community Affairs for Hurricane
Ike funding, and authorized representative in all matters pertaining to the City
Participation in the Program
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 15, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON MAY 20, 2009AT 5:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
OPEN SESSION:
1. To consider and approve the canvass of the City Election on May 9, 2009
2. The Swearing in of elected Council Members
3. Authorize the submission of a Texas Community Development Block Grant
Program application to the office of Rural Community Affairs for Hurricane
Ike funding, and authorized representative in all matters pertaining to the City
Participation in the Program
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 15, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
MINUTES REGULAR COUNCIL MEETING MAY 11, 2009
REGULAR CITY COUNCIL MEETING pg 1
May 11, 2009
MINUTES
The Madisonville City Council met in a regular meeting on May 11, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) None
V. CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on April 13, 2009, April 23, 2009 and May 7, 2009 with some additional changes made to the minutes on April 13, 2009. Seconded by Lois Brown, All voting aye Motion Carried, Motion was made by Donnie Myrick to approve Accounts Payable as written, Seconded by Lois Brown all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.
I. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:
1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.
• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter Pg 2 5/11/09
4. Agreement regarding Paying Agent
*******Motion was made by Terri Creel to approve all of the above items. Seconded by Debra
Drake all voting aye Motion Carried.
2. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
********Motion was made by Terri Creel to approve all the above items, Seconded by Debra
Drake All Voting aye Motion Carried.
3. Discussions and possible actions regarding the approval of Airport Lease
Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
********Motion was made by Terri Creel to approve the Airport Lease agreement between the
City of Madisonville and Andy Ziegelmair, Marc Blackmore, and Charles Brent
Hollingsworth, Seconded by Donnie Myrick, All voting aye. Motion Carried
VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
********* Motion was made by Debra Drake to appoint an Airport Advisory Board and to develop Bylaws defining
Their duties. Appoint Andy Ziegelmair, Charles Brent Hollingsworth, Marc Blackmore, Ken Farris, Tim
Wolfel, Michael Lee and Donnie Myrick. Seconded by Lois Brown, All voting aye, Motion Carried.
2. Discussion and possible action to consider the approval of a budget amendment
as proposed by the Madison County Appraisal District.
*********No Action taken
3. Discussion and possible action regarding the approval of a Development
Agreement between the City of Madisonville and Ron Bartee.
********Motion was made by Lois Brown regarding the approval of a Development Agreement between the
City of Madisonville and Ron Bartee, Seconded by Donnie Myrick, All voting aye, Motion Carried
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
**********Motion was made by Lois Brown to approve an Interlocal Agreement between the City of Madisonville
and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of
$16,584.00 for the City Police Department and authorize the City Manager to execute the document on
Behalf of the City. Seconded by Terri Creel. All voting aye Motion Carried.
Pg 3 5/11/09
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
*********Motion was made by Debra Drake to approve of an Ordinance to approve a New Municipal Maintenance
Agreement between the City of Madisonville and the Texas Department of Transportation Seconded by
Lois Brown, All Voting aye, Motion Carried
6. Discussions and possible actions regarding calling for a city audit to review
financial records
********No action taken
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
********Motion was made by Debra Drake to go into closed session at 7:38 P.M. seconded by Lois
Brown all voting aye, Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into open session at 7:45 P.M.,
seconded by Marvin Stanton All voting aye, Motion Carried
• To Discuss Real Estate Matters regarding deliberations on real property
- Government Code Section 551.02
*******Motion was made by Marvin Stanton to authorize the City Manager to go out for bids on the
Old Land field site located at county road 406 know as Grant Rd, Seconded by Terri Creel
All voting aye Motion Carried
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 7:45 p.m. and seconded by Terri Creel
All voting aye Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
May 11, 2009
MINUTES
The Madisonville City Council met in a regular meeting on May 11, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) None
V. CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on April 13, 2009, April 23, 2009 and May 7, 2009 with some additional changes made to the minutes on April 13, 2009. Seconded by Lois Brown, All voting aye Motion Carried, Motion was made by Donnie Myrick to approve Accounts Payable as written, Seconded by Lois Brown all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.
I. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:
1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.
• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter Pg 2 5/11/09
4. Agreement regarding Paying Agent
*******Motion was made by Terri Creel to approve all of the above items. Seconded by Debra
Drake all voting aye Motion Carried.
2. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
********Motion was made by Terri Creel to approve all the above items, Seconded by Debra
Drake All Voting aye Motion Carried.
3. Discussions and possible actions regarding the approval of Airport Lease
Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
********Motion was made by Terri Creel to approve the Airport Lease agreement between the
City of Madisonville and Andy Ziegelmair, Marc Blackmore, and Charles Brent
Hollingsworth, Seconded by Donnie Myrick, All voting aye. Motion Carried
VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
********* Motion was made by Debra Drake to appoint an Airport Advisory Board and to develop Bylaws defining
Their duties. Appoint Andy Ziegelmair, Charles Brent Hollingsworth, Marc Blackmore, Ken Farris, Tim
Wolfel, Michael Lee and Donnie Myrick. Seconded by Lois Brown, All voting aye, Motion Carried.
2. Discussion and possible action to consider the approval of a budget amendment
as proposed by the Madison County Appraisal District.
*********No Action taken
3. Discussion and possible action regarding the approval of a Development
Agreement between the City of Madisonville and Ron Bartee.
********Motion was made by Lois Brown regarding the approval of a Development Agreement between the
City of Madisonville and Ron Bartee, Seconded by Donnie Myrick, All voting aye, Motion Carried
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
**********Motion was made by Lois Brown to approve an Interlocal Agreement between the City of Madisonville
and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of
$16,584.00 for the City Police Department and authorize the City Manager to execute the document on
Behalf of the City. Seconded by Terri Creel. All voting aye Motion Carried.
Pg 3 5/11/09
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
*********Motion was made by Debra Drake to approve of an Ordinance to approve a New Municipal Maintenance
Agreement between the City of Madisonville and the Texas Department of Transportation Seconded by
Lois Brown, All Voting aye, Motion Carried
6. Discussions and possible actions regarding calling for a city audit to review
financial records
********No action taken
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
********Motion was made by Debra Drake to go into closed session at 7:38 P.M. seconded by Lois
Brown all voting aye, Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into open session at 7:45 P.M.,
seconded by Marvin Stanton All voting aye, Motion Carried
• To Discuss Real Estate Matters regarding deliberations on real property
- Government Code Section 551.02
*******Motion was made by Marvin Stanton to authorize the City Manager to go out for bids on the
Old Land field site located at county road 406 know as Grant Rd, Seconded by Terri Creel
All voting aye Motion Carried
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 7:45 p.m. and seconded by Terri Creel
All voting aye Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
AGENDA REGULAR COUNCIL MEETING MAY 11, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON MAY 11, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written for the April 13, 2009 April 23, 2009 and
May 07, 2009 meetings.
2. Approval of Accounts Payable as written for the month of April 2009.
3. Approval of Accounts Payable for Drakes Service for the month of April 2009.
Council Member Drake shall abstain from all discussions and from voting on
this matter.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:
1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.
• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter
4. Agreement regarding Paying Agent
2. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
3. Discussions and possible actions regarding the approval of Airport Lease Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
2. Discussion and possible action to consider the approval of a budget amendment as proposed by the Madison County Appraisal District.
3. Discussion and possible action regarding the approval of a Development Agreement between the City of Madisonville and Ron Bartee.
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
6. Discussions and possible actions regarding calling for a city audit to review financial records.
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
8. The City Council may make a decision regarding matters discussed in
Executive Session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 9, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON MAY 11, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written for the April 13, 2009 April 23, 2009 and
May 07, 2009 meetings.
2. Approval of Accounts Payable as written for the month of April 2009.
3. Approval of Accounts Payable for Drakes Service for the month of April 2009.
Council Member Drake shall abstain from all discussions and from voting on
this matter.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:
1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.
• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter
4. Agreement regarding Paying Agent
2. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
3. Discussions and possible actions regarding the approval of Airport Lease Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
2. Discussion and possible action to consider the approval of a budget amendment as proposed by the Madison County Appraisal District.
3. Discussion and possible action regarding the approval of a Development Agreement between the City of Madisonville and Ron Bartee.
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
6. Discussions and possible actions regarding calling for a city audit to review financial records.
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
8. The City Council may make a decision regarding matters discussed in
Executive Session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 9, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES CALLED CITY COUNCIL MEETING MAY 7, 2009
CALLED CITY COUNCIL MEETING pg 1
May 7, 2009
MINUTES
The Madisonville City Council met in a regular meeting on May 7, 2009 at 5:30 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.)
1. Discussion of Municipal Court Report:
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding hiring temporary help for animal control and code enforcement activities.
• Presentation of monthly activity report.
****Discussion only
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5- X Water Racing Tour Event scheduled for May 23 & 24th.
• Discussion of Revenue Recovery Activities.
• Review of number of calls.
****Discussion only
4. Presentation of Convention and Tourism Report - Rae Kubiak will be out on vacation – She has indicated that she will have someone at the meeting to discuss her report:
• Report on the progress of the R5-X Water Racing Tour.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
****Discussion only
Pg 2 5/7/08
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussions regarding new forms being utilized for vehicle and equipment maintenance repairs and individual notebooks for each department.
• Discussions regarding new inventory forms.
• Discussions regarding new procedures for the purchase of tools.
• Discussions regarding the clean-up campaign for April.
• Discussions regarding the pot hole repairs for April 2009.
• Discussions regarding light repairs at the City Hall and Lake Madison Park.
• Discussions regarding incident, which occurred on April 30, 2009 with regard to playground equipment.
• Discussions regarding sand around playground equipment at parks.
• Discussions regarding slope mower repairs.
• Discussions regarding the completion of guardrails for the Magnolia Street Bridge.
****Discussion only
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and Repairs to the gate valves and wet well at the WWTP
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding letter received from TCEQ regarding the approval of the Enforcement Order for the Wastewater Treatment Plant –RN10179821, Docket No. 2008-1703-MWD-E; Enforcement Case No. 36729
• Discussions regarding the motors at the main lift station.
****Discussion only
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux.
****Discussion only
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of April, 2009.
• Presentation of a Letter from Entergy regarding a rate reduction.
• Presentation of a Letter from Entergy regarding recovery of funds for damages from Hurricane Ike.
• Discussion of a Letter From FEMA.
• Discussion of a letter to Debbie Cahoon, CFM, Texas Water Development Board.
• Discussion of a Letter from Met Life.
• Discussion of Transmittal Letter to Revenue Rescue, Inc.
• Discussion of a letter received from Fullbright & Jaworski L.L.P. regarding the segregation of Bond Fund Revenues and Bond Fund Payments.
****Discussion only
ADJOURNMENT:
A motion was made by Donnie Myrick to adjourn at 8:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
May 7, 2009
MINUTES
The Madisonville City Council met in a regular meeting on May 7, 2009 at 5:30 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.)
1. Discussion of Municipal Court Report:
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding hiring temporary help for animal control and code enforcement activities.
• Presentation of monthly activity report.
****Discussion only
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5- X Water Racing Tour Event scheduled for May 23 & 24th.
• Discussion of Revenue Recovery Activities.
• Review of number of calls.
****Discussion only
4. Presentation of Convention and Tourism Report - Rae Kubiak will be out on vacation – She has indicated that she will have someone at the meeting to discuss her report:
• Report on the progress of the R5-X Water Racing Tour.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
****Discussion only
Pg 2 5/7/08
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussions regarding new forms being utilized for vehicle and equipment maintenance repairs and individual notebooks for each department.
• Discussions regarding new inventory forms.
• Discussions regarding new procedures for the purchase of tools.
• Discussions regarding the clean-up campaign for April.
• Discussions regarding the pot hole repairs for April 2009.
• Discussions regarding light repairs at the City Hall and Lake Madison Park.
• Discussions regarding incident, which occurred on April 30, 2009 with regard to playground equipment.
• Discussions regarding sand around playground equipment at parks.
• Discussions regarding slope mower repairs.
• Discussions regarding the completion of guardrails for the Magnolia Street Bridge.
****Discussion only
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and Repairs to the gate valves and wet well at the WWTP
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding letter received from TCEQ regarding the approval of the Enforcement Order for the Wastewater Treatment Plant –RN10179821, Docket No. 2008-1703-MWD-E; Enforcement Case No. 36729
• Discussions regarding the motors at the main lift station.
****Discussion only
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux.
****Discussion only
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of April, 2009.
• Presentation of a Letter from Entergy regarding a rate reduction.
• Presentation of a Letter from Entergy regarding recovery of funds for damages from Hurricane Ike.
• Discussion of a Letter From FEMA.
• Discussion of a letter to Debbie Cahoon, CFM, Texas Water Development Board.
• Discussion of a Letter from Met Life.
• Discussion of Transmittal Letter to Revenue Rescue, Inc.
• Discussion of a letter received from Fullbright & Jaworski L.L.P. regarding the segregation of Bond Fund Revenues and Bond Fund Payments.
****Discussion only
ADJOURNMENT:
A motion was made by Donnie Myrick to adjourn at 8:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
Thursday, May 7, 2009
AGENDA CALLED CITY COUNCIL MEETING MAY 7, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON MAY 7, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.)
1. Discussion of Municipal Court Report:
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding hiring temporary help for animal control and code enforcement activities.
• Presentation of monthly activity report.
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5- X Water Racing Tour Event scheduled for May 23 & 24th.
• Discussion of Revenue Recovery Activities.
• Review of number of calls.
4. Presentation of Convention and Tourism Report - Rae Kubiak will be out on vacation – She has indicated that she will have someone at the meeting to discuss her report:
• Report on the progress of the R5-X Water Racing Tour.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussions regarding new forms being utilized for vehicle and equipment maintenance repairs and individual notebooks for each department.
• Discussions regarding new inventory forms.
• Discussions regarding new procedures for the purchase of tools.
• Discussions regarding the clean-up campaign for April.
• Discussions regarding the pot hole repairs for April 2009.
• Discussions regarding light repairs at the City Hall and Lake Madison Park.
• Discussions regarding incident, which occurred on April 30, 2009 with regard to playground equipment.
• Discussions regarding sand around playground equipment at parks.
• Discussions regarding slope mower repairs.
• Discussions regarding the completion of guardrails for the Magnolia Street Bridge.
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and Repairs to the gate valves and wet well at the WWTP
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding letter received from TCEQ regarding the approval of the Enforcement Order for the Wastewater Treatment Plant –RN10179821, Docket No. 2008-1703-MWD-E; Enforcement Case No. 36729
• Discussions regarding the motors at the main lift station.
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux.
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of April, 2009.
• Presentation of a Letter from Entergy regarding a rate reduction.
• Presentation of a Letter from Entergy regarding recovery of funds for damages from Hurricane Ike.
• Discussion of a Letter From FEMA.
• Discussion of a letter to Debbie Cahoon, CFM, Texas Water Development Board.
• Discussion of a Letter from Met Life.
• Discussion of Transmittal Letter to Revenue Rescue, Inc.
• Discussion of a letter received from Fullbright & Jaworski L.L.P. regarding the segregation of Bond Fund Revenues and Bond Fund Payments.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 4, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON MAY 7, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.)
1. Discussion of Municipal Court Report:
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding hiring temporary help for animal control and code enforcement activities.
• Presentation of monthly activity report.
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5- X Water Racing Tour Event scheduled for May 23 & 24th.
• Discussion of Revenue Recovery Activities.
• Review of number of calls.
4. Presentation of Convention and Tourism Report - Rae Kubiak will be out on vacation – She has indicated that she will have someone at the meeting to discuss her report:
• Report on the progress of the R5-X Water Racing Tour.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussions regarding new forms being utilized for vehicle and equipment maintenance repairs and individual notebooks for each department.
• Discussions regarding new inventory forms.
• Discussions regarding new procedures for the purchase of tools.
• Discussions regarding the clean-up campaign for April.
• Discussions regarding the pot hole repairs for April 2009.
• Discussions regarding light repairs at the City Hall and Lake Madison Park.
• Discussions regarding incident, which occurred on April 30, 2009 with regard to playground equipment.
• Discussions regarding sand around playground equipment at parks.
• Discussions regarding slope mower repairs.
• Discussions regarding the completion of guardrails for the Magnolia Street Bridge.
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and Repairs to the gate valves and wet well at the WWTP
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding letter received from TCEQ regarding the approval of the Enforcement Order for the Wastewater Treatment Plant –RN10179821, Docket No. 2008-1703-MWD-E; Enforcement Case No. 36729
• Discussions regarding the motors at the main lift station.
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux.
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of April, 2009.
• Presentation of a Letter from Entergy regarding a rate reduction.
• Presentation of a Letter from Entergy regarding recovery of funds for damages from Hurricane Ike.
• Discussion of a Letter From FEMA.
• Discussion of a letter to Debbie Cahoon, CFM, Texas Water Development Board.
• Discussion of a Letter from Met Life.
• Discussion of Transmittal Letter to Revenue Rescue, Inc.
• Discussion of a letter received from Fullbright & Jaworski L.L.P. regarding the segregation of Bond Fund Revenues and Bond Fund Payments.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 4, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
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