NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JANUARY 12, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
December 8, 2008 and December 15, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.
REVENUES AND EXPENDITURES REPORTS
DEPARTMENT HEAD REPORTS: (Moved to the front of the Agenda at the request of the Mayor Dean)
Discussion of Municipal Court Report
Discussion of Police Department Report – Lt. McClure
· Donation for the Crime Stoppers
· Invitation to the Jr. High for receipt of Stuffed Animals
· Meeting with the Board regarding the Juneteenth Club.
· Condolences to the Stanton Family
· Letter of Appreciation from Local Citizen Pg. 2 1/12/09
· Status of New Police Car
Discussion of Fire Department Report – Thom Jones
· Oil Field Fire Assistance – North Zulch
· Received mutual aid on fire from Midway
· Cost for handheld radios
· Review of number of calls
Presentation of Convention and Tourism Report – Rae Kubiak
· Presentation regarding major activities for the previous month
· Presentations regarding the types of phone calls received
Presentation of City Manager’s Report – Paul Catoe
Presentation of the monthly fiscal report for the month of December, 2008
Presentations regarding upcoming Zoning Issues.
1. Issues relating to residential establishments located within the Retail District.
2. Issues relating to the outside storage of certain items located within the General Business District.
3. Issues related to lot sizes in the Single Family - 1 District.
Discussions regarding the appointment of Paul Catoe as the representative to the Brazos Valley Council Of Governments Regional Transportation Planning Committee.
Report on the letter of progress submitted to the TCEQ on 12-19-08 regarding the City being placed under enforcement for collection system violations.
Report on the letter submitted to the TCEQ on 12-15-08 regarding the Town Branch Dam Sites #1 and #2.
Report on the status of the Waste Water Treatment Plant.
Report on Invoice received from Dave Ward.
OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:
1. Presentation of Information regarding Capital Improvement Project for 2009, Paul Boyer and Bob Wallace – The Wallace Group, Inc.
· Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project along with other upcoming City Projects.
· Authorization for the Wallace Group, Inc. to prepare the preliminary and primary applications for long term funding with the Farmers Home Administration / Rural Development.
· Authorization for the Wallace Group, Inc. to also prepare an application for funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program.
Pg 3 1/12/09
2. Presentation of Information regarding the installation of Game Fencing around the parameters of the Madisonville Municipal Airport – Under the RAMP Program through the Texas Department of Transportation –City Manager, Paul Catoe
· Discussion and possible actions to approve the revised RAMP application to allow for the construction of a Game Fence around the parameter of the airport.
· Authorization for the Wallace Group to complete the plans and Specifications and to solicit bids for the project.
3. Presentation of Information regarding The Parks & Wildlife Grant for Funds to construct a walking Trail – Project Number RT 0522. – City Manager, Paul Catoe
· Authorization for the Wallace Group to prepare the plans and specifications for the work to be completed by both contract labor and or the City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant.
4. Presentation of funding options for the 2009 CIP Project – Joseph W. Morrow
First Southwest Company.
· Authorization for the City of Madisonville to enter into contracts with First
Southwest Company to provide:
1. Financial Advisory Services which will include the authorization for First Southwest Company to review various types of funding sources available for the City and to make recommendations back to the City of Madisonville regarding the most attractive funding sources available for the City. Funding sources may include but are not necessarily limited to, Rural Development – the Farmers Home Administration, private placement, public placement, the Office of Rural Community Affairs and the Texas Water Development Board.
2. Authorization for the City of Madisonville to enter into a 2nd contract
authorizing First Southwest Company to represent the City as an agent to
find a bank buyer for the pending issue for 2009.
5. Presentation of Information on the $250,000 CDBG through the Office of Rural Community Affairs for Wastewater Collection System Improvements – City Manager Paul Catoe.
6. Presentation of a revised “Agreed Order” from the TCEQ regarding Enforcement Order RN101719821 and authorization for the Mayor to execute the revised agreement - City Manager, Paul Catoe. This will allow the City to participate in an approved SEP Project.
Pg 4 1/12/09
NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:
1. Presentation of Information regarding available funding in the amount of 1.3 Billion Dollars through the Office of Rural Community Affairs for eligible activities for Cities and Counties, which were negatively impacted by Hurricane Ike.
· Authorization for the Wallace Group Inc. to provide the engineering for the Project.
· Authorization for Mary Kay Thomas, President of Amazing Grants Inc. to prepare the grant application for Funding for the City of Madisonville through the Office of Rural Community Affairs. (ORCA)
2. Presentation of collections services offered by Management Koncepts, Inc. – Hubert J. Keisheimer. The City Council may discuss and take actions with regard to this presentation. Collection services to include the following:
· EMS Accounts
· Weed Abatement
· Demolition
· Juvenile Correction Accounts
· Hospital Accounts
· Municipal Court Accounts/warrants
· Utility Accounts: water, sewer, garbage
· Student Loans
· Child Support
· NSF Checks
3. Presentation of collection activity for delinquent Ad Valorem Taxes offered by Linebarger Goggan, Blair & Sampson, LLP for activities in 2008 & 2009 – Bobby Rich.
· Discussions regarding an alphabetized list of delinquent accounts from 2007 and back show the names of individuals or businesses and how much they owe the City of Madisonville in delinquent taxes showing the total amount due to the City including penalties and interest.
· Discussions regarding a list showing the 20 largest accounts which reflect the names and amounts of the individuals or businesses and the amount owned the City of Madisonville including penalties and interest in order of the largest amount down to the smallest account.
· Discussions regarding the status of collections in 2008.
· Discussions regarding the number of properties for which suit was filed in 2008.
Pg 5 1/12/09
· Discussions regarding the number of properties, which are currently underway on behalf of the City of Madisonville.
· Discussions regarding the number of properties, which were sold at the steps of the courthouse in 2008 VS the number of properties which were struck off to the City.
· Discussions regarding plans for collecting delinquent taxes in 2009 along with expectations for collections.
· Discussions with regard to a list of properties which have been struck off to the City and which need to be sold and placed back on the tax rolls.
· Discussions with regard to advertising properties in the local paper to perhaps obtain more bids for the City to consider.
4. Discuss and Consider the Approval of an ordinance providing for amendment # 1 for first quarter for the budget for FY 2008-2009 – Ruth Smith, Director of Finance.
5. Discussion and possible actions with regard to joining the Purchasing Solutions Alliance between the City of Madisonville and Brazos Valley Council of Governments – City Manager, Paul Catoe.
6. Appointment of John Reed as the City’s Flood Zone Administrator to issue permits within flood Zone Areas of the City.
7. Discuss and consider approval of Base Rate Increase for Entergy – Ronnie Hale, Customer Service Representative will make the presentation. (When Mr. Hale arrives, please allow him to make his presentation at the beginning of the next agenda Item as he has other presentations to make this afternoon.)
8. Discuss and consider Letter of Support for the Madison Bell Air Permit.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
9. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Adjournment.
Pg 6 1/12/09
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JANUARY 9, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
Monday, January 12, 2009
Friday, December 5, 2008
REGULAR CITY COUNCIL MEETING DECEMBER 8, 2008
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON DECEMBER 8, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
November 10, 2008 and December 2, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.
REVENUES AND EXPENDITURES REPORTS
OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:
1. Discuss and consider bids for the purchase of one police package vehicle
for the police Department. The Council may award a bid based on the
lowest cost of the best value or they may reject all of the bids.
NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:
Pg 2 Dec 8 08
1. Discuss and consider the approval of Notice of Enforcement order and the
approval of the “Agreed Order” as proposed by the TCEQ. Authorization for
the City of Madisonville to pay the penalty imposed by the TCEQ in the
amount of $5,200.00. The fine shall be taken out of contingency funds for the
Enterprise Fund.
2. Discuss and consider the recommendations of the Wallace Group for
operations at the Wastewater Treatment Plant-Bob Wallace or Paul Boyer.
• Presentations regarding the operations at the wastewater treatment plant as
well as the results of the monthly effluent reports over the period in
question.
• Discussion and possible actions regarding the lease or purchase of the
Aqua-Zyme Disposal Systems as Sludge Dewatering Device for use at
the Wastewater Treatment Plant.
• Discussion and possible authorization for the City Manager to seek
temporary full time help to run the belt press an additional 40 hours per
week until the MLSS comes down to the acceptable level.
3. Discuss and consider the bids received for Health Insurance, Prescription,
Vision, Dental, Life Insurance as well as accidental death and disability
coverage.
• Review and consider bids received from The Texas Municipal League
Intergovernmental Risk Pool.
• Review and consider bids received from The Scott & White Health Plan.
4. Discuss and consider the bids received for a bank depository.
• Review and consider bids received form the Madisonville State Bank.
• Review and consider bids received form the Wells Fargo Bank.
5. Discuss and consider bids received for property struck off to the City of
Madisonville which is described as Lot 54, Section 2, Hollis Addition to the
City of Madisonville, Madison County, Texas as described in volume 252,
Page 747, Deed Records of Madison County, Texas (R24645). The Bid
Received is from Janie Morning in the amount of $500.00
Pg 3 Dec 8 08
6. Discuss and consider a request by the Madison County EDC to waive taxes in
the amount of $464.85
7. Discuss and consider the appointment of two firemen two civilians to
serve as trustees pursuant to Title 8, Government Code Subtitle H, Texas Fire
Agency Services Retirement System, Section 865,012 as the current members
terms held by Chris Gilbert, Danny Butts, Ed Fannin and Patsy Conley will be
expiring on 12-31-08.
Presentation of Departmental Reports:
• Presentation of the Municipal Court Report
• Presentation of the Police Department Report
1. Discussions regarding the apprehension of (2) known felons
2. Discussions regarding the training for the taser guns.
3. Discussions regarding the maintenance of Police Vehicles.
4. Discussions regarding additional needed space for the police
department.
• Presentation of the Fire Department Report
1. Discussions on number of fire responded in and out of the City
2. Acquisition of Utility Truck from Bryan Fire Department.
• Presentation of the Convention and Tourism Report
1. Discussions on the Convention and Tourism Report
2. Discussions over Chamber after hours
• Presentation of the City Manager’s Report
1. Presentation of the monthly fiscal report for the month of November
2008.
2. Discussions regarding the pot hole repairs.
3. Discussions regarding the Dura-Patcher Pot Hole Patching Machine.
4. Discussions regarding Daily Deposits to the Bank
5. Discussions regarding Lift Stations 7& 8.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION: Pg 4 Dec 8, 08
8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON DECEMBER 5, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON DECEMBER 8, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
November 10, 2008 and December 2, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.
REVENUES AND EXPENDITURES REPORTS
OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:
1. Discuss and consider bids for the purchase of one police package vehicle
for the police Department. The Council may award a bid based on the
lowest cost of the best value or they may reject all of the bids.
NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:
Pg 2 Dec 8 08
1. Discuss and consider the approval of Notice of Enforcement order and the
approval of the “Agreed Order” as proposed by the TCEQ. Authorization for
the City of Madisonville to pay the penalty imposed by the TCEQ in the
amount of $5,200.00. The fine shall be taken out of contingency funds for the
Enterprise Fund.
2. Discuss and consider the recommendations of the Wallace Group for
operations at the Wastewater Treatment Plant-Bob Wallace or Paul Boyer.
• Presentations regarding the operations at the wastewater treatment plant as
well as the results of the monthly effluent reports over the period in
question.
• Discussion and possible actions regarding the lease or purchase of the
Aqua-Zyme Disposal Systems as Sludge Dewatering Device for use at
the Wastewater Treatment Plant.
• Discussion and possible authorization for the City Manager to seek
temporary full time help to run the belt press an additional 40 hours per
week until the MLSS comes down to the acceptable level.
3. Discuss and consider the bids received for Health Insurance, Prescription,
Vision, Dental, Life Insurance as well as accidental death and disability
coverage.
• Review and consider bids received from The Texas Municipal League
Intergovernmental Risk Pool.
• Review and consider bids received from The Scott & White Health Plan.
4. Discuss and consider the bids received for a bank depository.
• Review and consider bids received form the Madisonville State Bank.
• Review and consider bids received form the Wells Fargo Bank.
5. Discuss and consider bids received for property struck off to the City of
Madisonville which is described as Lot 54, Section 2, Hollis Addition to the
City of Madisonville, Madison County, Texas as described in volume 252,
Page 747, Deed Records of Madison County, Texas (R24645). The Bid
Received is from Janie Morning in the amount of $500.00
Pg 3 Dec 8 08
6. Discuss and consider a request by the Madison County EDC to waive taxes in
the amount of $464.85
7. Discuss and consider the appointment of two firemen two civilians to
serve as trustees pursuant to Title 8, Government Code Subtitle H, Texas Fire
Agency Services Retirement System, Section 865,012 as the current members
terms held by Chris Gilbert, Danny Butts, Ed Fannin and Patsy Conley will be
expiring on 12-31-08.
Presentation of Departmental Reports:
• Presentation of the Municipal Court Report
• Presentation of the Police Department Report
1. Discussions regarding the apprehension of (2) known felons
2. Discussions regarding the training for the taser guns.
3. Discussions regarding the maintenance of Police Vehicles.
4. Discussions regarding additional needed space for the police
department.
• Presentation of the Fire Department Report
1. Discussions on number of fire responded in and out of the City
2. Acquisition of Utility Truck from Bryan Fire Department.
• Presentation of the Convention and Tourism Report
1. Discussions on the Convention and Tourism Report
2. Discussions over Chamber after hours
• Presentation of the City Manager’s Report
1. Presentation of the monthly fiscal report for the month of November
2008.
2. Discussions regarding the pot hole repairs.
3. Discussions regarding the Dura-Patcher Pot Hole Patching Machine.
4. Discussions regarding Daily Deposits to the Bank
5. Discussions regarding Lift Stations 7& 8.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION: Pg 4 Dec 8, 08
8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON DECEMBER 5, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
Monday, December 1, 2008
AGENDA SPECIAL CALLED MEETING DECEMBER 2, 2008
NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 2, 2008 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.
COUNCIL WORKSHOP:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.
2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
Corporation.
5. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 11:00 A.M. ON NOVEMBER 26, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 2, 2008 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.
COUNCIL WORKSHOP:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.
2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
Corporation.
5. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 11:00 A.M. ON NOVEMBER 26, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008
Wednesday, November 19, 2008
AGENDA REGULAR COUNCIL MEETING NOVEMBER 10,2008
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON NOVEMBER 10, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
October 10, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written:
OLD BUSINESS:
1. Discuss and consider bids received for the purchase of (3) three police
package vehicles through a lease purchase program.
2. Discuss and consider the financing of (3) police package vehicles.
3. Discuss and consider the provisions of City Ordinance No. 315B as passed
and approved by the City Council on April 14, 2008 and an affidavit
executed by the Chief of Police regarding his travel time to and from his
home.
NEW BUSINESS:
1. Discussion and possible actions regarding the possible lease of land for the
construction of an airport hanger to be located at the Madisonville Municipal
Airport-Brent Hollingsworth.
2. Discuss and possible approval of lease agreements with existing airport hangar
owners.
3. Discussion and possible actions regarding the request for Madison County to
utilize the Truman Center for their Christmas Party and request for the waiver
of the deposit fee and use fee-Don Grooms.
4. Discuss and consideration regarding the revisions of the City Sign
Ordinance-John Reed Code Enforcement.
5. Discussion and possible actions regarding the status of the wastewater
treatment plant being placed under an Enforcement Order by the TCEQ-
John Reed, Plant Operator.
6. Discussion and possible actions regarding the authorization of the Wallace
Group to prepare an Emergency Action Plan for Town Branch WS SCS Site!-
DAM, TX03222 and The Town Branch WS SCS Site 2-Dam, TX03321.
7. Discussion and possible actions regarding the payment of damage claim as a
result of a vehicle hitting a pothole-Kevin Ford.
8. Discuss and consider actions to approve a privacy policy as required by H.B.
2015, which will allow Scott & White to release certain claim information for
other companies to bid on the Cities Health Insurance.
9. Discussion and possible actions regarding participation in the Youth programs
sponsored by the Texas Municipal League-Donnie Myrick.
10. Discussion and possible actions regarding the City amending to take home
Policy to allow Kevin Story to take his City Vehicle home in the evenings to
respond to calls on a 24 hour per day basis-Donnie Myrick
11. Discussion and possible actions to accept the resignation of Richard Byrd
from the Planning & Zoning Commission and the appointment of a replacement
for Mr. Byrd.
12. Discussions and possible actions regarding authorization for the City Attorney
to prepare a water & sewer main extension policy.
13. Department Reports:-
1. Municipal Court Report
2. Police Department Report-Gary “Paco” Clendennen will present
monthly activity report.
• Discussions regarding an alleged harassment call received from
one of the vendors at the Mushroom festival.
• Discussions regarding Officers being dispatched to the Juneteenth
Club on a Disturbance Cutting Incident on 11-01-08
• Discussion regarding Officers being dispatched to 4th Street &
MLK on 11-03-08.
• Discussions regarding Officers arresting a DWI that ran into the
fence at the rear of the Police Station.
• Discussions regarding cases cleared by an arrest warrant.
• Discussions regarding animal control issues.
3. Fire Department Report- Thom Jones will present the monthly activity report.
4. Presentation of the Tourism and Convention Center Monthly report –Rae Kubiak
• Discussions regarding the Mushroom Festival.
• Discussions regarding parking fees for the Mushroom Festival.
• Discussion regarding the recent Chamber Board retreat and
actions to be taken as a result of the retreat.
• Displays are here hang
5. City Manager’s Report:
• Presentation of Financial Report for the Month of October 2008.
• Notification that the City is Seeking Bids for Health Care
Insurance Coverage, Life Insurance, Dependent Life Insurance,
Dental and Vision coverage for City Employees.
• Notification that the City is seeking proposals for a City
Depository.
• Notification of a letter to TxDOT regarding the City’s approval of
the RAMP Program
• Recognition of employees assisting in the Mushroom Festival on
10-25-08
• Discussions regarding lift stations #7 & #8.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
14. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
15. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON NOVEMBER 7, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON NOVEMBER 10, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
October 10, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written:
OLD BUSINESS:
1. Discuss and consider bids received for the purchase of (3) three police
package vehicles through a lease purchase program.
2. Discuss and consider the financing of (3) police package vehicles.
3. Discuss and consider the provisions of City Ordinance No. 315B as passed
and approved by the City Council on April 14, 2008 and an affidavit
executed by the Chief of Police regarding his travel time to and from his
home.
NEW BUSINESS:
1. Discussion and possible actions regarding the possible lease of land for the
construction of an airport hanger to be located at the Madisonville Municipal
Airport-Brent Hollingsworth.
2. Discuss and possible approval of lease agreements with existing airport hangar
owners.
3. Discussion and possible actions regarding the request for Madison County to
utilize the Truman Center for their Christmas Party and request for the waiver
of the deposit fee and use fee-Don Grooms.
4. Discuss and consideration regarding the revisions of the City Sign
Ordinance-John Reed Code Enforcement.
5. Discussion and possible actions regarding the status of the wastewater
treatment plant being placed under an Enforcement Order by the TCEQ-
John Reed, Plant Operator.
6. Discussion and possible actions regarding the authorization of the Wallace
Group to prepare an Emergency Action Plan for Town Branch WS SCS Site!-
DAM, TX03222 and The Town Branch WS SCS Site 2-Dam, TX03321.
7. Discussion and possible actions regarding the payment of damage claim as a
result of a vehicle hitting a pothole-Kevin Ford.
8. Discuss and consider actions to approve a privacy policy as required by H.B.
2015, which will allow Scott & White to release certain claim information for
other companies to bid on the Cities Health Insurance.
9. Discussion and possible actions regarding participation in the Youth programs
sponsored by the Texas Municipal League-Donnie Myrick.
10. Discussion and possible actions regarding the City amending to take home
Policy to allow Kevin Story to take his City Vehicle home in the evenings to
respond to calls on a 24 hour per day basis-Donnie Myrick
11. Discussion and possible actions to accept the resignation of Richard Byrd
from the Planning & Zoning Commission and the appointment of a replacement
for Mr. Byrd.
12. Discussions and possible actions regarding authorization for the City Attorney
to prepare a water & sewer main extension policy.
13. Department Reports:-
1. Municipal Court Report
2. Police Department Report-Gary “Paco” Clendennen will present
monthly activity report.
• Discussions regarding an alleged harassment call received from
one of the vendors at the Mushroom festival.
• Discussions regarding Officers being dispatched to the Juneteenth
Club on a Disturbance Cutting Incident on 11-01-08
• Discussion regarding Officers being dispatched to 4th Street &
MLK on 11-03-08.
• Discussions regarding Officers arresting a DWI that ran into the
fence at the rear of the Police Station.
• Discussions regarding cases cleared by an arrest warrant.
• Discussions regarding animal control issues.
3. Fire Department Report- Thom Jones will present the monthly activity report.
4. Presentation of the Tourism and Convention Center Monthly report –Rae Kubiak
• Discussions regarding the Mushroom Festival.
• Discussions regarding parking fees for the Mushroom Festival.
• Discussion regarding the recent Chamber Board retreat and
actions to be taken as a result of the retreat.
• Displays are here hang
5. City Manager’s Report:
• Presentation of Financial Report for the Month of October 2008.
• Notification that the City is Seeking Bids for Health Care
Insurance Coverage, Life Insurance, Dependent Life Insurance,
Dental and Vision coverage for City Employees.
• Notification that the City is seeking proposals for a City
Depository.
• Notification of a letter to TxDOT regarding the City’s approval of
the RAMP Program
• Recognition of employees assisting in the Mushroom Festival on
10-25-08
• Discussions regarding lift stations #7 & #8.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
14. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
15. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON NOVEMBER 7, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
MINUTES CALLED CITY COUNCIL MEETING OCTOBER 14,2008
REGULAR CITY COUNCIL MEETING
October 14, 2008
MINUTES
The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor-Absent
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on September 8, and September 23, 2008
as written. Seconded by Debra Drake all voting aye. Motion Carried. A motion was made by
Lois Brown to approve Accounts Payable as written. Seconded by Debra Drake. All voting aye. Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND TAKE ACTIONS REGARDING THE REMOVAL OF TREES
AWAY FROM HOMES AND CLEANING OF PERSONAL SEWER LINES ON
PRIVATE PROPERTY WHICH IS IN CONFLICT WITH CERTAIN PROVISION
OF SECTION 13.11 OF THE PERSONAL POLICIES AND PROCEDURES
HANDBOOK.
*******No action taken
NEW BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING ENTERGY SERVICES-
RONNIE HALE CUSTOMER SERVICES MANAGER.
*********Ronnie Hale had information regarding Entergy Services during Hurricane Ike
2. DISCUSS AND CONSIDER THE PLACEMENT OF A CRIME STOPPERS
SIGN AT THE MADISONVILLE CHAMBER OF COMMERCE AND VISITORS
BUREAU.
*********Motion was made by Terri Creel to place a Crime Stoppers sign inside the
Madisonville Chamber of Commerce and Visitors Bureau and a mounted sign outside
Seconded by Debra Drake, All voting aye, Motion Carried
3. DISCUSSION AND CONSIDER ACTIONS TO APPROVE THE ROUTINE
AIRPORT MAINTENANCE PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION
*********Motion was made by Donald Myrick to approve the Ramp Grant through the Texas
Department of Transportation, Seconded by Debra Drake, All voting aye. Motion
Carried.
4. DISCUSS AND CONSIDER THE PURCHASE AND OR LEASE PURCHASE
FINANCING OF (3) NEW POLICE PACKAGE VEHICLES.
*********No action taken
5. DISCUSS AND CONSIDER THE APPOINTMENT OF CITY COUNCIL MEMBER
TO THE EDC BOARD OF DIRECTORS.
*********Motion was made by Terri Creel to appoint Mayor Pro Tem to the EDC Board of
Directors. Seconded by Debra Drake, All voting aye. Motion Carried
6. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE APPOINTING
PAUL CATOE AS THE SIGNATOR AND PUBLIC INVESTMENT OFFICER
FOR THE CITY OF MADISONVILLE
*********Motion was made by Terri Creel to appoint Paul Catoe as the signator and public
Investment officer for the City of Madisonville. Seconded by Lois Brown, All voting
aye, Motion Carried.
7. DISCUSS AND CONSIDER THE APPROVAL OF A NEW TAP OF 206 W PARK
(JESSICA VASQUEZ) AND AUTHORIZE THE CITY MANAGER TO PROCEED.
*********Motion was made by Marvin Stanton to give Jessica Vasquez her money back and for the
City Manager to explain her the situation why the City can’t do the work. Seconded by
Terri Creel. All voting aye. Motion Carried.
8. DISCUSS AND CONSIDER THE ADOPTION OF A “USE OF FORCE POLICY”
BY THE MADISONVILLE POLICE DEPARTMENT
*********Motion was made by Terri Creel to adopt the “Use of Force Policy” by the Madisonville
Police Department, Seconded by Debra Drake, All voting aye, Motion Carried.
DEPARTMENT REPORTS:
reports – good
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Debra Drake to adjourn at 7:35 p.m. and seconded by Donnie Myrick
All voting aye. Motion Carried
___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary
October 14, 2008
MINUTES
The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor-Absent
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on September 8, and September 23, 2008
as written. Seconded by Debra Drake all voting aye. Motion Carried. A motion was made by
Lois Brown to approve Accounts Payable as written. Seconded by Debra Drake. All voting aye. Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND TAKE ACTIONS REGARDING THE REMOVAL OF TREES
AWAY FROM HOMES AND CLEANING OF PERSONAL SEWER LINES ON
PRIVATE PROPERTY WHICH IS IN CONFLICT WITH CERTAIN PROVISION
OF SECTION 13.11 OF THE PERSONAL POLICIES AND PROCEDURES
HANDBOOK.
*******No action taken
NEW BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING ENTERGY SERVICES-
RONNIE HALE CUSTOMER SERVICES MANAGER.
*********Ronnie Hale had information regarding Entergy Services during Hurricane Ike
2. DISCUSS AND CONSIDER THE PLACEMENT OF A CRIME STOPPERS
SIGN AT THE MADISONVILLE CHAMBER OF COMMERCE AND VISITORS
BUREAU.
*********Motion was made by Terri Creel to place a Crime Stoppers sign inside the
Madisonville Chamber of Commerce and Visitors Bureau and a mounted sign outside
Seconded by Debra Drake, All voting aye, Motion Carried
3. DISCUSSION AND CONSIDER ACTIONS TO APPROVE THE ROUTINE
AIRPORT MAINTENANCE PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION
*********Motion was made by Donald Myrick to approve the Ramp Grant through the Texas
Department of Transportation, Seconded by Debra Drake, All voting aye. Motion
Carried.
4. DISCUSS AND CONSIDER THE PURCHASE AND OR LEASE PURCHASE
FINANCING OF (3) NEW POLICE PACKAGE VEHICLES.
*********No action taken
5. DISCUSS AND CONSIDER THE APPOINTMENT OF CITY COUNCIL MEMBER
TO THE EDC BOARD OF DIRECTORS.
*********Motion was made by Terri Creel to appoint Mayor Pro Tem to the EDC Board of
Directors. Seconded by Debra Drake, All voting aye. Motion Carried
6. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE APPOINTING
PAUL CATOE AS THE SIGNATOR AND PUBLIC INVESTMENT OFFICER
FOR THE CITY OF MADISONVILLE
*********Motion was made by Terri Creel to appoint Paul Catoe as the signator and public
Investment officer for the City of Madisonville. Seconded by Lois Brown, All voting
aye, Motion Carried.
7. DISCUSS AND CONSIDER THE APPROVAL OF A NEW TAP OF 206 W PARK
(JESSICA VASQUEZ) AND AUTHORIZE THE CITY MANAGER TO PROCEED.
*********Motion was made by Marvin Stanton to give Jessica Vasquez her money back and for the
City Manager to explain her the situation why the City can’t do the work. Seconded by
Terri Creel. All voting aye. Motion Carried.
8. DISCUSS AND CONSIDER THE ADOPTION OF A “USE OF FORCE POLICY”
BY THE MADISONVILLE POLICE DEPARTMENT
*********Motion was made by Terri Creel to adopt the “Use of Force Policy” by the Madisonville
Police Department, Seconded by Debra Drake, All voting aye, Motion Carried.
DEPARTMENT REPORTS:
reports – good
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Debra Drake to adjourn at 7:35 p.m. and seconded by Donnie Myrick
All voting aye. Motion Carried
___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary
Tuesday, October 21, 2008
AGENDA REGULAR COUNCIL MEETING OCTOBER 14, 2008
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON OCTOBER 14, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
September 8, 2008 and September 23, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written:
OLD BUSINESS:
1. Discuss and take actions regarding the removal of trees away from
homes and cleaning of personal sewer services lines on private
property which is in conflict with certain provision of Section 13.11 of
the Personal Policies and Procedures Handbook.
NEW BUSINESS:
1. Presentation of information regarding Entergy Services-Ronnie Hale
Customer Services Manager.
2. Discuss and consider the placement of a Crime Stoppers sign at the
Madisonville Chamber of Commerce and Visitors Bureau.
3. Discussion and consider actions to approve the Routine Airport Maintenance
Program through the Texas Department of Transportation.
4. Discuss and consider the purchase and or lease purchase financing of (3) new
Police package vehicles.
5. Discuss and consider the appointment of City Council Member to the EDC
Board of Directors.
6. Discuss and consider the approval of an ordinance appointing Paul Catoe as
the Signator and Public Investment Officer for the City of Madisonville.
7 Discuss and consider the approval of a new sewer tap of 206 W. Park ( Jessica
Vasquez) and authorize the City Manager to proceed.
8. Discuss and consider the adoption of a “Use of Force Policy” by the
Madisonville Police Department
9. Departmental Reports:
1. Municipal Court Report
2. Police Department Report
3. Fire Department Report
4. City Manager’s Report
5. EDC Report
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
10. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
11. Adjornment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON OCTOBER 10, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON OCTOBER 14, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
September 8, 2008 and September 23, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written:
OLD BUSINESS:
1. Discuss and take actions regarding the removal of trees away from
homes and cleaning of personal sewer services lines on private
property which is in conflict with certain provision of Section 13.11 of
the Personal Policies and Procedures Handbook.
NEW BUSINESS:
1. Presentation of information regarding Entergy Services-Ronnie Hale
Customer Services Manager.
2. Discuss and consider the placement of a Crime Stoppers sign at the
Madisonville Chamber of Commerce and Visitors Bureau.
3. Discussion and consider actions to approve the Routine Airport Maintenance
Program through the Texas Department of Transportation.
4. Discuss and consider the purchase and or lease purchase financing of (3) new
Police package vehicles.
5. Discuss and consider the appointment of City Council Member to the EDC
Board of Directors.
6. Discuss and consider the approval of an ordinance appointing Paul Catoe as
the Signator and Public Investment Officer for the City of Madisonville.
7 Discuss and consider the approval of a new sewer tap of 206 W. Park ( Jessica
Vasquez) and authorize the City Manager to proceed.
8. Discuss and consider the adoption of a “Use of Force Policy” by the
Madisonville Police Department
9. Departmental Reports:
1. Municipal Court Report
2. Police Department Report
3. Fire Department Report
4. City Manager’s Report
5. EDC Report
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
10. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
11. Adjornment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON OCTOBER 10, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
MINUTES CALLED CITY COUNCIL MEETING SEPTEMBER 23, 2008
CALLED CITY COUNCIL MEETING
September 23, 2008
MINUTES
The Madisonville City Council met in a called meeting on September 23, 2008 at 12:00 p.m.
( Noon) at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 12:05 p.m. (Noon)
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member
Paul Catoe-City Manager
John Bankhead-City Attorney
Rosa Barrera-City Secretary
I. MEETING CALLED TO ORDER: 12:05 P.M.(Noon)
II. INVOCATION – Paul Catoe
III. PLEDGES
NEW BUSINESS:
1. THE CITY COUNCIL SHALL CONDUCT A PUBLIC HEARING REGARDING
THE PROPOSED BUDGET FOR FY 2008-2009.
*********Discussion only
2. DISCUSS AND CONSIDER ACTION TO APPROVE AN ORDINANCE ADOPTING
THE BUDGET FOR FY 2008-2009
*********Motion was made by Terri Creel to approve an Ordinance adopting the budget for
FY 2008-2009. Seconded by Debra Drake. All voting aye. Motion Carried
3. DISCUSS AND CONSIDER ACTION TO APPROVE AN ORDINANCE ADOPTING
THE TAX RATE FOR 2008.
*********Motion was made by Donald Myrick to approve an Ordinance adopting the Tax Rate
for 2008. Seconded by Debra Drake. All voting aye. Motion Carried
4. DISCUSS AND CONSIDER AUTHORIZATION FOR THE CITY MANAGER
TO LOOK INTO THE POSSIBLE PURCHASE OF EMERGENCY GENERATORS
FOR THE UTILITY SYSTEM AND CITY HALL THROUGH THE TEXAS
FACILITIES COMMISSION.
********Discussion only
5. DISCUSS AND CONSIDER THE REMOVAL OF TREES AWAY FROM HOMES
AND CLEANING OF PERSONAL SEWER SERVICE LINES ON PRIVATE
LINES ON PRIVATE PROPERTY WHICH IS IN CONFLICT WITH CERTAIN
PROVISIONS OF SECTION 13.11 OF THE PERSONAL POLICIES AND
PROCEDURES HANDBOOK.
********Motion was made by Terri Creel to Tabled. Seconded by Debra Drake, All voting aye.
Motion Carried.
6. DISCUSS AND CONSIDER THE APPROVAL OF BUDGET AMENDMENT FOR
THE 4TH QUARTER OF THE CURRENT BUDGET FOR FY 2007-2008
********Motion was made by Terri Creel to approve of Budget Amendment for the 4th Quarter
of the current Budget for FY 2007-2008. Seconded by Donald Myrick. All voting aye.
Motion Carried.
7. PRESENTATION OF EMERGENCY MANAGEMENT DEPARTMENT REPORTS:
******* Discussion only
******* Motion was made by Debra Drake to go into close session at 12:35 p.m. Seconded by
Terri Creel. All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
******Motion was made by Debra Drake to go back into Open Session at 1:10 p.m. Seconded by
Terri Creel. All voting aye. Motion Carried
-Handling issues relating to storm Ike and how to better the City Hall in a situation like Hurricane
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 1:10 p.m. and seconded by Debra Drake. All voting aye. Motion Carried.
___________________________
Don Dean Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
September 23, 2008
MINUTES
The Madisonville City Council met in a called meeting on September 23, 2008 at 12:00 p.m.
( Noon) at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 12:05 p.m. (Noon)
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member
Paul Catoe-City Manager
John Bankhead-City Attorney
Rosa Barrera-City Secretary
I. MEETING CALLED TO ORDER: 12:05 P.M.(Noon)
II. INVOCATION – Paul Catoe
III. PLEDGES
NEW BUSINESS:
1. THE CITY COUNCIL SHALL CONDUCT A PUBLIC HEARING REGARDING
THE PROPOSED BUDGET FOR FY 2008-2009.
*********Discussion only
2. DISCUSS AND CONSIDER ACTION TO APPROVE AN ORDINANCE ADOPTING
THE BUDGET FOR FY 2008-2009
*********Motion was made by Terri Creel to approve an Ordinance adopting the budget for
FY 2008-2009. Seconded by Debra Drake. All voting aye. Motion Carried
3. DISCUSS AND CONSIDER ACTION TO APPROVE AN ORDINANCE ADOPTING
THE TAX RATE FOR 2008.
*********Motion was made by Donald Myrick to approve an Ordinance adopting the Tax Rate
for 2008. Seconded by Debra Drake. All voting aye. Motion Carried
4. DISCUSS AND CONSIDER AUTHORIZATION FOR THE CITY MANAGER
TO LOOK INTO THE POSSIBLE PURCHASE OF EMERGENCY GENERATORS
FOR THE UTILITY SYSTEM AND CITY HALL THROUGH THE TEXAS
FACILITIES COMMISSION.
********Discussion only
5. DISCUSS AND CONSIDER THE REMOVAL OF TREES AWAY FROM HOMES
AND CLEANING OF PERSONAL SEWER SERVICE LINES ON PRIVATE
LINES ON PRIVATE PROPERTY WHICH IS IN CONFLICT WITH CERTAIN
PROVISIONS OF SECTION 13.11 OF THE PERSONAL POLICIES AND
PROCEDURES HANDBOOK.
********Motion was made by Terri Creel to Tabled. Seconded by Debra Drake, All voting aye.
Motion Carried.
6. DISCUSS AND CONSIDER THE APPROVAL OF BUDGET AMENDMENT FOR
THE 4TH QUARTER OF THE CURRENT BUDGET FOR FY 2007-2008
********Motion was made by Terri Creel to approve of Budget Amendment for the 4th Quarter
of the current Budget for FY 2007-2008. Seconded by Donald Myrick. All voting aye.
Motion Carried.
7. PRESENTATION OF EMERGENCY MANAGEMENT DEPARTMENT REPORTS:
******* Discussion only
******* Motion was made by Debra Drake to go into close session at 12:35 p.m. Seconded by
Terri Creel. All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
******Motion was made by Debra Drake to go back into Open Session at 1:10 p.m. Seconded by
Terri Creel. All voting aye. Motion Carried
-Handling issues relating to storm Ike and how to better the City Hall in a situation like Hurricane
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 1:10 p.m. and seconded by Debra Drake. All voting aye. Motion Carried.
___________________________
Don Dean Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
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