CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 24, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 24, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary
I. INVOCATION-Don Dean
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)
IV. NEW BUSINESS:
1. General Fund Revenue Report
**Discussion only
2. General Fund Administrative Expenditures.
**Discussion only
3. General Fund Inspection and Dog Catcher Expenditures.
**Discussion only
4. General Fund Airport Fund Expenditures.
**Discussion only
5. General Fund Fire Department Expenditures.
**any expense regarding fire truck repairs or purchase needs to be approved by the city council
6. General Fund Municipal Court Expenditures.
**Discussion only
7. General Fund Parks Department Expenses.
**Discussion only
8. General Fund Police Department Expenditures.
**City Council decided that the Lieutenant position will remain in the policy manual, Council will have to approve this position before hiring a Lieutenant.
Pg 2 8/24/09
**Council decided to allow the Police Department to purchase one (1) vehicle a year.
9. General Fund Street Department Expenditures
**Discussion only
10. General Fund Shop Expenditures.
**Discussion only
V. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.
1. Hotel Motel Revenues.
**Discussion only
2. Hotel Motel Expenditures.
**Discussion only
VI. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.
1. Enterprise Fund Revenue Report
**Discussion only
2. Enterprise Fund Water Administration Expenditures.
**Discussion only
3. Enterprise Fund Water Maintenance Expenditures.
**Discussion only
4. Enterprise Fund Sewer Administration Expenditures.
**Discussion only
5. Enterprise Fund Sewer Maintenance Expenditures.
**Discussion only
6. Enterprise Fund Refuse Collection Expenditures.
**Discussion only
7. Enterprise Fund Debt Service Expenditures.
**Discussion only
VII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.
1. General Fund Debt Service Fund Revenues.
**Discussion only
2. General Fund Debt Service Fund Expenditures.
**Discussion only
**Motion was made by Terri Creel to go into Closed Executive Session at 7:20 p.m.
Seconded by Debra Drake all voting aye motion carried.
Pg 3 8/24/09
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
VIII. The City Council may enter closed or Executive Session to discuss the job duties of the Director of Convention and Tourism – Government Code 551-074.
**Motion was made by Donnie Myrick to go back into open session at 8:50 p.m.
Seconded by Lois Brown all voting aye motion carried
OPEN SESSION:
IX. The City Council may take any actions regarding the information discussed in the previous Executive Session.
**Motion was made by Terri Creel to approve job description and job duties for the
Director of Convention and Tourism, Seconded by Lois Brown all voting aye motion
carried.
Adjournment.
A motion was made by Terri Creel to adjourn at 8:50 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried
Wednesday, November 25, 2009
AGENDA WORKSHOP AUGUST 24, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 24, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
BUDGET WORKSHOP FOR FY 2009-2010
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.
V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items in the General Fund:
1. General Fund Revenue Report
2. General Fund Administrative Expenditures.
3. General Fund Inspection and Dog Catcher Expenditures.
4. General Fund Airport Fund Expenditures.
5. General Fund Fire Department Expenditures.
6. General Fund Municipal Court Expenditures.
7. General Fund Parks Department Expenses.
8. General Fund Police Department Expenditures.
9. General Fund Street Department Expenditures
10. General Fund Shop Expenditures.
VI. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.
1. Hotel Motel Revenues.
2. Hotel Motel Expenditures.
Pg 2 8/24/09
VII. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.
1. Enterprise Fund Revenue Report
2. Enterprise Fund Water Administration Expenditures.
3. Enterprise Fund Water Maintenance Expenditures.
4. Enterprise Fund Sewer Administration Expenditures.
5. Enterprise Fund Sewer Maintenance Expenditures.
6. Enterprise Fund Refuse Collection Expenditures.
7. Enterprise Fund Debt Service Expenditures.
VIII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.
1. General Fund Debt Service Fund Revenues.
2. General Fund Debt Service Fund Expenditures.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
IX. The City Council may enter closed or Executive Session to discuss the job duties of the Director of Convention and Tourism – Government Code 551-074.
OPEN SESSION:
X. The City Council may take any actions regarding the information discussed in the previous Executive Session.
Pg 3 8/24/09
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 21, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 24, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
BUDGET WORKSHOP FOR FY 2009-2010
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.
V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items in the General Fund:
1. General Fund Revenue Report
2. General Fund Administrative Expenditures.
3. General Fund Inspection and Dog Catcher Expenditures.
4. General Fund Airport Fund Expenditures.
5. General Fund Fire Department Expenditures.
6. General Fund Municipal Court Expenditures.
7. General Fund Parks Department Expenses.
8. General Fund Police Department Expenditures.
9. General Fund Street Department Expenditures
10. General Fund Shop Expenditures.
VI. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.
1. Hotel Motel Revenues.
2. Hotel Motel Expenditures.
Pg 2 8/24/09
VII. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.
1. Enterprise Fund Revenue Report
2. Enterprise Fund Water Administration Expenditures.
3. Enterprise Fund Water Maintenance Expenditures.
4. Enterprise Fund Sewer Administration Expenditures.
5. Enterprise Fund Sewer Maintenance Expenditures.
6. Enterprise Fund Refuse Collection Expenditures.
7. Enterprise Fund Debt Service Expenditures.
VIII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.
1. General Fund Debt Service Fund Revenues.
2. General Fund Debt Service Fund Expenditures.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
IX. The City Council may enter closed or Executive Session to discuss the job duties of the Director of Convention and Tourism – Government Code 551-074.
OPEN SESSION:
X. The City Council may take any actions regarding the information discussed in the previous Executive Session.
Pg 3 8/24/09
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 21, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES WORKSHOP AUGUST 20, 2009
CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 20, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 20, 2009 at 6:05 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary
I. INVOCATION-Lois Brown
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)
IV. NEW BUSINESS:
1. Discussion and possible actions to approve the contracts for the Engineering Services with the Wallace Group for the CDBG Grant for 2009-2010. (Placed on the Agenda as per Mary Kay Thomas’s request)
***Motion was made by Marvin Stanton to approve the contracts for the
Engineering Services with the Wallace Group for the CDBG Grant 2009-2010
Seconded by Terri Creel all voting aye motion carried
2. Discussion and possible actions to approve the contract for Administrative Services with Amazing Grants for the CDBG Grant. ( Placed on the Agenda as per Mary Kay Thomas’s Request)
***Motion was made by Marvin Stanton to approve the contract for
Administrative services with Amazing Grants for the CDBG Grant, Seconded
by Terri Creel all voting aye motion carried
V. BUDGET REQUEST FOR THE HOTEL / MOTEL TAX FUNDS
1. Presentation Regarding Hotel Motel Revenues – Ruth Smith.
***Discussion only
Pg2 8/20/09
2. Presentation Regarding Hotel Motel Expenditures – Ruth Smith.
***Discussion only
VI. BUDGET REQUEST FOR THE ENTERPRISE FUND.
1. Presentation Regarding Enterprise Fund Revenues – Ruth Smith.
***Discussion only
2. Presentation Regarding Enterprise Fund Water Fund Administration – Ruth Smith.
***Discussion only
3. Presentation Regarding Water Maintenance Expenditures – Kevin Story.
***Discussion only
4. Presentation Regarding Enterprise Fund Sewer Fund Administration – Ruth Smith.
***Discussion only
5. Presentation Regarding Enterprise Fund Sewer Maintenance – John Reed.
***Discussion only, City Council requested for John Reed to get more quotes
6. Presentation regarding Enterprise Fund Expenditures for Refuse Collection – Ruth Smith.
***Discussion only
7. Presentation of Enterprise Fund Debt Service – Ruth Smith.
***Discussion only
8. Presentation of Debt Service Fund Revenues from Property Taxes – Ruth Smith.
***Discussion only
9. Presentation of Debt Service Fund Expenditures from Property Taxes. – Ruth Smith.
***Discussion only
Adjournment.
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Lois Brown, All voting aye. Motion Carried
WORKSHOP AUGUST 20, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 20, 2009 at 6:05 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary
I. INVOCATION-Lois Brown
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)
IV. NEW BUSINESS:
1. Discussion and possible actions to approve the contracts for the Engineering Services with the Wallace Group for the CDBG Grant for 2009-2010. (Placed on the Agenda as per Mary Kay Thomas’s request)
***Motion was made by Marvin Stanton to approve the contracts for the
Engineering Services with the Wallace Group for the CDBG Grant 2009-2010
Seconded by Terri Creel all voting aye motion carried
2. Discussion and possible actions to approve the contract for Administrative Services with Amazing Grants for the CDBG Grant. ( Placed on the Agenda as per Mary Kay Thomas’s Request)
***Motion was made by Marvin Stanton to approve the contract for
Administrative services with Amazing Grants for the CDBG Grant, Seconded
by Terri Creel all voting aye motion carried
V. BUDGET REQUEST FOR THE HOTEL / MOTEL TAX FUNDS
1. Presentation Regarding Hotel Motel Revenues – Ruth Smith.
***Discussion only
Pg2 8/20/09
2. Presentation Regarding Hotel Motel Expenditures – Ruth Smith.
***Discussion only
VI. BUDGET REQUEST FOR THE ENTERPRISE FUND.
1. Presentation Regarding Enterprise Fund Revenues – Ruth Smith.
***Discussion only
2. Presentation Regarding Enterprise Fund Water Fund Administration – Ruth Smith.
***Discussion only
3. Presentation Regarding Water Maintenance Expenditures – Kevin Story.
***Discussion only
4. Presentation Regarding Enterprise Fund Sewer Fund Administration – Ruth Smith.
***Discussion only
5. Presentation Regarding Enterprise Fund Sewer Maintenance – John Reed.
***Discussion only, City Council requested for John Reed to get more quotes
6. Presentation regarding Enterprise Fund Expenditures for Refuse Collection – Ruth Smith.
***Discussion only
7. Presentation of Enterprise Fund Debt Service – Ruth Smith.
***Discussion only
8. Presentation of Debt Service Fund Revenues from Property Taxes – Ruth Smith.
***Discussion only
9. Presentation of Debt Service Fund Expenditures from Property Taxes. – Ruth Smith.
***Discussion only
Adjournment.
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Lois Brown, All voting aye. Motion Carried
MINUTES BUDGET WORKSHOP AUGUST 18, 2009
CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 18, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 18, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary
I. INVOCATION-Donnie Myrick
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES) Bob Colwell from the Madison Co Fair Association-requested funds from the Hotel/Motel-3,000
Father Mike Barone from Mushroom Festival, Downtown Merchants and Arts
Council requested funds-10,000
IV. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items:
1. Presentation of the General Fund Revenue Report – Paul Catoe.
**Discussion only
2. Presentation of the General Fund Administrative Expenditures – Paul Catoe.
**Discussion only
3. Presentation of the General Fund Inspection and Dog Catcher Expenditures – Chief Clendennen.
**Discussion only
4. Presentation of the General Fund Airport Fund Expenditures – Kevin Story.
**Discussion only
Pg 2 8/18/09
5. Presentation Regarding the General Fund Fire Department Expenditures – Thom Jones.
**City Council advice the City Manager and Thom Jones to get three (3) more bids on the maintenance for the fire department on Monday 31, 2009
6. Presentation regarding the General Fund Municipal Court Expenditures – Paul Catoe.
**No Discussion
7. Presentation regarding the General Fund Parks Department Expenses – Kevin Story.
**Discussion only
8. Presentations regarding the General Fund Police Department Expenditures- Chief Clendennen.
**Discussion only
9. Presentation regarding the General Fund Street Department Expenditures – Kevin Story.
**Discussion only
10. Presentation regarding the General Fund Shop Expenditures – Kevin Story.
**Discussion only
Adjournment.
A motion was made by Terri Creel to adjourn at 9:30 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried
WORKSHOP AUGUST 18, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 18, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary
I. INVOCATION-Donnie Myrick
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES) Bob Colwell from the Madison Co Fair Association-requested funds from the Hotel/Motel-3,000
Father Mike Barone from Mushroom Festival, Downtown Merchants and Arts
Council requested funds-10,000
IV. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items:
1. Presentation of the General Fund Revenue Report – Paul Catoe.
**Discussion only
2. Presentation of the General Fund Administrative Expenditures – Paul Catoe.
**Discussion only
3. Presentation of the General Fund Inspection and Dog Catcher Expenditures – Chief Clendennen.
**Discussion only
4. Presentation of the General Fund Airport Fund Expenditures – Kevin Story.
**Discussion only
Pg 2 8/18/09
5. Presentation Regarding the General Fund Fire Department Expenditures – Thom Jones.
**City Council advice the City Manager and Thom Jones to get three (3) more bids on the maintenance for the fire department on Monday 31, 2009
6. Presentation regarding the General Fund Municipal Court Expenditures – Paul Catoe.
**No Discussion
7. Presentation regarding the General Fund Parks Department Expenses – Kevin Story.
**Discussion only
8. Presentations regarding the General Fund Police Department Expenditures- Chief Clendennen.
**Discussion only
9. Presentation regarding the General Fund Street Department Expenditures – Kevin Story.
**Discussion only
10. Presentation regarding the General Fund Shop Expenditures – Kevin Story.
**Discussion only
Adjournment.
A motion was made by Terri Creel to adjourn at 9:30 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried
MINUTES CALLED CITY COUNCIL MEETING AUGUST 17, 2009
CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 17, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 17, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary
I. INVOCATION-Paul Catoe
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)none
V. NEW BUSINESS: The City Council may discuss and take actions on the following agenda items regarding General Fund Expenditure Requests from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)
1. Presentation by the Soil Conservation Services.
**Discussion only, Soil Conservation is requesting 250.00
2. Presentation by the Child Protective Services.
**Discussion only, CPS is requesting 1,000
3. Presentation by the Madisonville Health and Recreation Services.
**No representative
4. Presentation by the Health Resource Center.
**Discussion only, HRC is requesting 12,000
5. Presentation by the Keep Texas Beautiful Services.
**Discussion only, KTBS is requesting 900
6. Presentation by the Meals on Wheels Program.
**Discussion only, meals on wheels is requesting 10,000
7. Presentation by the Mental Health/Mental Retardation Program.
**Discussion only, MHMRP is requesting 2,000
8. Other Request
**None
VI. The City Council may discuss and take action on the following agenda Items regarding the expenditure of Hotel/Motel Tax Funds from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)
1. Madisonville Cattlemen’s Sidewalk Association.
**Discussion only, MCSA is requesting 3,000
2. Presentation by the Fair Association.
**No representative
3. Presentation by the Museum.
**Discussion only, Museum is requesting same as last year
4. Presentation by the Mushroom, Downtown Merchants & Arts Festival.
**Discussion only Mushroom ,Downtown merchants No representative
Arts Council is requesting 1,000
5. Presentation by the Coon Hunters Association.
**Discussion only requesting 7500
6. Presentation by the El Camino Real Association.
**Discussion only EL Camino Real is requesting 1200
7. Other Request.
**None
Adjournment.
A motion was made by Terri Creel to adjourn at 7:10 p.m. and seconded by Lois Brown, All voting aye. Motion Carried
WORKSHOP AUGUST 17, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 17, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary
I. INVOCATION-Paul Catoe
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)none
V. NEW BUSINESS: The City Council may discuss and take actions on the following agenda items regarding General Fund Expenditure Requests from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)
1. Presentation by the Soil Conservation Services.
**Discussion only, Soil Conservation is requesting 250.00
2. Presentation by the Child Protective Services.
**Discussion only, CPS is requesting 1,000
3. Presentation by the Madisonville Health and Recreation Services.
**No representative
4. Presentation by the Health Resource Center.
**Discussion only, HRC is requesting 12,000
5. Presentation by the Keep Texas Beautiful Services.
**Discussion only, KTBS is requesting 900
6. Presentation by the Meals on Wheels Program.
**Discussion only, meals on wheels is requesting 10,000
7. Presentation by the Mental Health/Mental Retardation Program.
**Discussion only, MHMRP is requesting 2,000
8. Other Request
**None
VI. The City Council may discuss and take action on the following agenda Items regarding the expenditure of Hotel/Motel Tax Funds from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)
1. Madisonville Cattlemen’s Sidewalk Association.
**Discussion only, MCSA is requesting 3,000
2. Presentation by the Fair Association.
**No representative
3. Presentation by the Museum.
**Discussion only, Museum is requesting same as last year
4. Presentation by the Mushroom, Downtown Merchants & Arts Festival.
**Discussion only Mushroom ,Downtown merchants No representative
Arts Council is requesting 1,000
5. Presentation by the Coon Hunters Association.
**Discussion only requesting 7500
6. Presentation by the El Camino Real Association.
**Discussion only EL Camino Real is requesting 1200
7. Other Request.
**None
Adjournment.
A motion was made by Terri Creel to adjourn at 7:10 p.m. and seconded by Lois Brown, All voting aye. Motion Carried
MINUTES REGULAR COUNCIL MEETING AUGUST 10, 2009
REGULAR CITY COUNCIL MEETING pg 1
August 10, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 10, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Marvin Stanton
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Father Mike Barone gave an update about the
Mushroom Festival
V. CONSENT AGENDA:
1. Approval of the minutes as written for the July 9, 2009 and the July 13th,
2009 meetings.
****Motion was made by Donnie Myrick to approve the minutes as written,
Seconded by Lois Brown all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month
****Motion was made by Lois Brown to approve the accounts payable as
written, Seconded by Terri Creel all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month Council Member Drake shall abstain from all discussions and from voting
on this matter.
****Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Lois Brown, (4) four approved-Terri Creel, Donnie Myrick, Lois
Brown and Marvin Stanton (1) abstained was Debra Drake from Drake Service
motion carried
Pg 2 8/10/09
II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
*****Motion was made by Terri Creel to go into closed executive session at 6:12 p.m.
Seconded by Lois Brown all voting aye motion carried
1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
*****Motion was made by Lois Brown to go back into open session at 6:45 p.m.
Seconded by Terri Creel all voting aye motion carried
OPEN SESSION:
2. The City may take actions on any items as discussed in Executive Session.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
****No action taken, Mr. Paul Catoe will attend in a meeting on August 13, 2009 with
TCEQ
3. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recent actions to increase water pressure to
the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results
of those actions:
ii. Discussions regarding further actions which the City may
consider taking. (Such as a pressure tank)
****Discussion only
4. Discussion and possible actions to approve a revision to approve a task order
No. 9 to take out one of the generators for water well # 5 and to add one lift
station as far as providing generators. (According to our grant writer,
the HUD Funds should provide generators for both wells # 3 & Wells
# 5. which should be funded in different funding cycles.)
****Motion was made by Debra Drake to approve a task order No. 9 to take out one of
the generators for water well #5 and to add one lift station as far as providing generators.
Seconded by Lois Brown, all voting aye, motion carried
Pg 3 8/10/09
5. Discussion and possible actions to approve Task Order No. 10. in reference
to miscellaneous projects which may require the services of an engineer
such as shooting elevations to review sewer flows for different development tracts.
****Motion was made by Donnie Myrick to approve task order no.9 not to exceed $10,000
Seconded by Lois Brown (4) four approved Donnie Myrick, Lois Brown, Debra Drake and
Terri Creel. (1) one abstained was Marvin Stanton motion carried
6. Discussion and possible actions to approve Task Order No. 11. In reference
to the design of the SCADA System and the Automatic Dialers.
****Motion was made by Terri Creel to tabled task order no. 11. Seconded by Debra Drake
All voting aye motion carried
7. Discussion and possible actions to approve Task Order No. 12. To
provide an emergency generator for the City Hall.
***Motion was made by Terri Creel to tabled task order no. 12. Seconded by Debra Drake
All voting aye motion carried
8. Discussion and possible actions to approve a Pre-Agreement for the 2009
CDBG Program.
***Motion was made by Donnie Myrick to approve a Pre Agreement for the 2009 CDBG
Program Seconded by Debra Drake all voting aye motion carried
9. Discuss and consider change order #1 for the Collard Street sewer main project.
(The Sewer main will have to be moved into the street due to the location
of an existing water line)
***Motion was made by Donnie Myrick to change order #1 for the Collard Street sewer
project. Seconded by Debra Drake all voting aye motion carried
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
1. Discussion and possible actions regarding providing internet services for the
City of Madisonville – Ronnie Lockhart. (Ronnie Lockhart came in front of
the Council to request a letter of approval so, he can apply for a Grant)
***Motion was made by Donnie Myrick to approve the request of the letter for a grant
Seconded by Terri Creel all voting aye motion carried
2. Presentation regarding a new outdoor warning system for the City – Clyde
Turknett DH Marketing.
***Discussion Only
3. Discussions and possible actions regarding Extreme Promotions – Fire
Chief Thom Jones.
***Motion was made by Donnie Myrick to not approve Extreme Promotions
Seconded by Marvin Stanton all voting aye motion carried
4. Discussion and possible actions to replace Lisa Miller on the Planning &
Zoning Commission as she has moved to Corsicana.
***Motion was made by Terri Creel to replace Lisa Miller with David Williams on the
Planning & Zoning Commission, Seconded by Donnie Myrick all voting aye motion carried
Pg 4 8/10/09
5. Discussion and possible actions in regards to picking up brush items and
trash items throughout the City.
***Motion was made by Terri Creel to hired three (3) temporary workers to pick up
Brush items and trash items throughout the City. Seconded by Donnie Myrick, all voting
aye motion carried
6. Discussions in regards to conducting a seal coating program or purchasing a
pot hole patching machine under line item No. 10-80-813 in the Street
Department. We currently have $114,335.60 remaining in the line item.
***Discussion only
7. Discussion and possible actions regarding the approval of an ordinance which
would allow the Code Enforcement Officer / Animal Control Officer to issue
citations for violations of the city codes.
***Motion was made by Donnie Myrick to change the revision to animal control officer, and
not a code enforcement officer (non technical areas) Seconded by Terri Creel all voting
aye motion carried.
8. The City Council may enter Closed or Executive Session to discuss legal
issues with the City Attorney - Government Code 551.071
***Motion was made by Terri Creel to go into closed executive session at 8:20 p.m.
Seconded by Donnie Myrick all voting aye, motion carried
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
a. To discuss the City’s legal obligations to provide certain services
after the 10 year statute of limitation expires in regards to
the municipal service plan.
b. To discuss the legal requirements in regards to the City providing
funds to public and or private entities through the allocation of
general funds and hotel/motel tax funds.
****Motion was made by Donnie Myrick to go back into open session at 8:40 p.m.
Seconded by Debra Drake all voting aye motion carried
OPEN SESSION:
Pg 4 8/10/09
a. To discuss the City’s legal obligations to provide certain services
after the 10 year statute of limitation expires in regards to
the municipal service plan.
b. To discuss the legal requirements in regards to the City providing
funds to public and or private entities through the allocation of
general funds and hotel/motel tax funds.
****No discussion
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 8:40 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
August 10, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 10, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Marvin Stanton
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Father Mike Barone gave an update about the
Mushroom Festival
V. CONSENT AGENDA:
1. Approval of the minutes as written for the July 9, 2009 and the July 13th,
2009 meetings.
****Motion was made by Donnie Myrick to approve the minutes as written,
Seconded by Lois Brown all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month
****Motion was made by Lois Brown to approve the accounts payable as
written, Seconded by Terri Creel all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month Council Member Drake shall abstain from all discussions and from voting
on this matter.
****Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Lois Brown, (4) four approved-Terri Creel, Donnie Myrick, Lois
Brown and Marvin Stanton (1) abstained was Debra Drake from Drake Service
motion carried
Pg 2 8/10/09
II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
*****Motion was made by Terri Creel to go into closed executive session at 6:12 p.m.
Seconded by Lois Brown all voting aye motion carried
1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
*****Motion was made by Lois Brown to go back into open session at 6:45 p.m.
Seconded by Terri Creel all voting aye motion carried
OPEN SESSION:
2. The City may take actions on any items as discussed in Executive Session.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
****No action taken, Mr. Paul Catoe will attend in a meeting on August 13, 2009 with
TCEQ
3. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recent actions to increase water pressure to
the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results
of those actions:
ii. Discussions regarding further actions which the City may
consider taking. (Such as a pressure tank)
****Discussion only
4. Discussion and possible actions to approve a revision to approve a task order
No. 9 to take out one of the generators for water well # 5 and to add one lift
station as far as providing generators. (According to our grant writer,
the HUD Funds should provide generators for both wells # 3 & Wells
# 5. which should be funded in different funding cycles.)
****Motion was made by Debra Drake to approve a task order No. 9 to take out one of
the generators for water well #5 and to add one lift station as far as providing generators.
Seconded by Lois Brown, all voting aye, motion carried
Pg 3 8/10/09
5. Discussion and possible actions to approve Task Order No. 10. in reference
to miscellaneous projects which may require the services of an engineer
such as shooting elevations to review sewer flows for different development tracts.
****Motion was made by Donnie Myrick to approve task order no.9 not to exceed $10,000
Seconded by Lois Brown (4) four approved Donnie Myrick, Lois Brown, Debra Drake and
Terri Creel. (1) one abstained was Marvin Stanton motion carried
6. Discussion and possible actions to approve Task Order No. 11. In reference
to the design of the SCADA System and the Automatic Dialers.
****Motion was made by Terri Creel to tabled task order no. 11. Seconded by Debra Drake
All voting aye motion carried
7. Discussion and possible actions to approve Task Order No. 12. To
provide an emergency generator for the City Hall.
***Motion was made by Terri Creel to tabled task order no. 12. Seconded by Debra Drake
All voting aye motion carried
8. Discussion and possible actions to approve a Pre-Agreement for the 2009
CDBG Program.
***Motion was made by Donnie Myrick to approve a Pre Agreement for the 2009 CDBG
Program Seconded by Debra Drake all voting aye motion carried
9. Discuss and consider change order #1 for the Collard Street sewer main project.
(The Sewer main will have to be moved into the street due to the location
of an existing water line)
***Motion was made by Donnie Myrick to change order #1 for the Collard Street sewer
project. Seconded by Debra Drake all voting aye motion carried
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
1. Discussion and possible actions regarding providing internet services for the
City of Madisonville – Ronnie Lockhart. (Ronnie Lockhart came in front of
the Council to request a letter of approval so, he can apply for a Grant)
***Motion was made by Donnie Myrick to approve the request of the letter for a grant
Seconded by Terri Creel all voting aye motion carried
2. Presentation regarding a new outdoor warning system for the City – Clyde
Turknett DH Marketing.
***Discussion Only
3. Discussions and possible actions regarding Extreme Promotions – Fire
Chief Thom Jones.
***Motion was made by Donnie Myrick to not approve Extreme Promotions
Seconded by Marvin Stanton all voting aye motion carried
4. Discussion and possible actions to replace Lisa Miller on the Planning &
Zoning Commission as she has moved to Corsicana.
***Motion was made by Terri Creel to replace Lisa Miller with David Williams on the
Planning & Zoning Commission, Seconded by Donnie Myrick all voting aye motion carried
Pg 4 8/10/09
5. Discussion and possible actions in regards to picking up brush items and
trash items throughout the City.
***Motion was made by Terri Creel to hired three (3) temporary workers to pick up
Brush items and trash items throughout the City. Seconded by Donnie Myrick, all voting
aye motion carried
6. Discussions in regards to conducting a seal coating program or purchasing a
pot hole patching machine under line item No. 10-80-813 in the Street
Department. We currently have $114,335.60 remaining in the line item.
***Discussion only
7. Discussion and possible actions regarding the approval of an ordinance which
would allow the Code Enforcement Officer / Animal Control Officer to issue
citations for violations of the city codes.
***Motion was made by Donnie Myrick to change the revision to animal control officer, and
not a code enforcement officer (non technical areas) Seconded by Terri Creel all voting
aye motion carried.
8. The City Council may enter Closed or Executive Session to discuss legal
issues with the City Attorney - Government Code 551.071
***Motion was made by Terri Creel to go into closed executive session at 8:20 p.m.
Seconded by Donnie Myrick all voting aye, motion carried
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
a. To discuss the City’s legal obligations to provide certain services
after the 10 year statute of limitation expires in regards to
the municipal service plan.
b. To discuss the legal requirements in regards to the City providing
funds to public and or private entities through the allocation of
general funds and hotel/motel tax funds.
****Motion was made by Donnie Myrick to go back into open session at 8:40 p.m.
Seconded by Debra Drake all voting aye motion carried
OPEN SESSION:
Pg 4 8/10/09
a. To discuss the City’s legal obligations to provide certain services
after the 10 year statute of limitation expires in regards to
the municipal service plan.
b. To discuss the legal requirements in regards to the City providing
funds to public and or private entities through the allocation of
general funds and hotel/motel tax funds.
****No discussion
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 8:40 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
REGULAR COUNCIL MEETING AUGUST 10, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON AUGUST 10, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
08-10-09; 6:00 P.M.
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
• THE COUNCIL MAY MAKE A STATEMENT OF FACT; OR
• THE COUNCIL MAY PROVIDE EXISTING CITY POLICY; OR
• THE COUNCIL MAY MOVE TO PLACE THE ITEM ON A FUTURE AGENDA.
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.
1. Approval of the minutes as written for the July 9, 2009, July 13th, 2009 and August 6, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
2. The City may take actions on any items as discussed in Executive Session.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
3. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)
4. Discussion and possible actions to approve a revision to approve a task order No. 9 to take out one of the generators for water well # 5 and to add one lift station as far as providing generators. (According to our grant writer, the HUD Funds should provide generators for both wells # 3 & Wells # 5. which should be funded in different funding cycles.)
5. Discussion and possible actions to approve Task Order No. 10. in reference to miscellaneous projects which may require the services of an engineer such as shooting elevations to review sewer flows for different development tracts.
6. Discussion and possible actions to approve Task Order No. 11. In reference to the design of the SCADA System and the Automatic Dialers.
7. Discussion and possible actions to approve Task Order No. 12. To provide an emergency generator for the City Hall.
8. Discussion and possible actions to approve a Pre-Agreement for the 2009 CDBG Program.
9. Discuss and consider change order #1 for the Collard Street sewer main project. ( The Sewer main will have to be moved into the street due to the location of an existing water line)
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
1. Discussion and possible actions regarding providing internet services for the City of Madisonville – Ronnie Lockhart.
2. Presentation regarding a new outdoor warning system for the City – Clyde Turknett DH Marketing.
3. Discussions and possible actions regarding Extreme Promotions – Fire Chief Thom Jones.
4. Discussion and possible actions to replace Lisa Miller on the Planning & Zoning Commission as she has moved to Corsicana.
5. Discussion and possible actions in regards to picking up brush items and trash items throughout the City.
6. Discussions in regards to conducting a seal coating program or purchasing a pot hole patching machine under line item No. 10-80-813 in the Street Department. We currently have $114,335.60 remaining in the line item.
7. Discussion and possible actions regarding the approval of an ordinance which would allow the Code Enforcement Officer / Animal Control Officer to issue citations for violations of the city codes.
8. The City Council may enter Closed or Executive Session to discuss legal issues with the City Attorney - Government Code 551.071
a. To discuss the City’s legal obligations to provide certain services after the 10 year statute of limitation expires in regards to the municipal service plan.
b. To discuss the legal requirements in regards to the City providing funds to public and or private entities through the allocation of general funds and hotel/motel tax funds.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
9. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.
a. To discuss the City’s legal obligations to provide certain services after
the year statute of limitation expires in regards to the municipal service plan.
b. To discuss the legal requirements in regards to the City providing funds
to public and or private entities through the allocation of general funds
and hotel/motel tax funds.
V111. Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 7, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON AUGUST 10, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
08-10-09; 6:00 P.M.
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
• THE COUNCIL MAY MAKE A STATEMENT OF FACT; OR
• THE COUNCIL MAY PROVIDE EXISTING CITY POLICY; OR
• THE COUNCIL MAY MOVE TO PLACE THE ITEM ON A FUTURE AGENDA.
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.
1. Approval of the minutes as written for the July 9, 2009, July 13th, 2009 and August 6, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
2. The City may take actions on any items as discussed in Executive Session.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
3. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)
4. Discussion and possible actions to approve a revision to approve a task order No. 9 to take out one of the generators for water well # 5 and to add one lift station as far as providing generators. (According to our grant writer, the HUD Funds should provide generators for both wells # 3 & Wells # 5. which should be funded in different funding cycles.)
5. Discussion and possible actions to approve Task Order No. 10. in reference to miscellaneous projects which may require the services of an engineer such as shooting elevations to review sewer flows for different development tracts.
6. Discussion and possible actions to approve Task Order No. 11. In reference to the design of the SCADA System and the Automatic Dialers.
7. Discussion and possible actions to approve Task Order No. 12. To provide an emergency generator for the City Hall.
8. Discussion and possible actions to approve a Pre-Agreement for the 2009 CDBG Program.
9. Discuss and consider change order #1 for the Collard Street sewer main project. ( The Sewer main will have to be moved into the street due to the location of an existing water line)
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
1. Discussion and possible actions regarding providing internet services for the City of Madisonville – Ronnie Lockhart.
2. Presentation regarding a new outdoor warning system for the City – Clyde Turknett DH Marketing.
3. Discussions and possible actions regarding Extreme Promotions – Fire Chief Thom Jones.
4. Discussion and possible actions to replace Lisa Miller on the Planning & Zoning Commission as she has moved to Corsicana.
5. Discussion and possible actions in regards to picking up brush items and trash items throughout the City.
6. Discussions in regards to conducting a seal coating program or purchasing a pot hole patching machine under line item No. 10-80-813 in the Street Department. We currently have $114,335.60 remaining in the line item.
7. Discussion and possible actions regarding the approval of an ordinance which would allow the Code Enforcement Officer / Animal Control Officer to issue citations for violations of the city codes.
8. The City Council may enter Closed or Executive Session to discuss legal issues with the City Attorney - Government Code 551.071
a. To discuss the City’s legal obligations to provide certain services after the 10 year statute of limitation expires in regards to the municipal service plan.
b. To discuss the legal requirements in regards to the City providing funds to public and or private entities through the allocation of general funds and hotel/motel tax funds.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
9. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.
a. To discuss the City’s legal obligations to provide certain services after
the year statute of limitation expires in regards to the municipal service plan.
b. To discuss the legal requirements in regards to the City providing funds
to public and or private entities through the allocation of general funds
and hotel/motel tax funds.
V111. Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 7, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
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