NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON APRIL 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written for the
March 09, 2009 and March 16, meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Consideration of an ordinance to amend the budget for the 2nd quarter of FY 2008-2009. (Ending March 31st, 2009)
DEPARTMENT HEAD REPORTS: The City Council reserves the right to discuss information provided in any of the Departmental Reports and to take actions as may be necessary.
1. Discussion of Municipal Court Report.
2. Presentation of Police Department Report – Chief Clendennen
• Discussion s regarding equipment repair cost.
• Presentation of monthly activity report.
3. Presentation of Fire Department Report – Thom Jones
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• Discussion of Equipment Repair Cost.
• Presentation of monthly activity report.
4. Presentation of Convention and Tourism Report – Rae Kubiak
• Report on the progress of the opening of Buc ees.
• Presentation regarding major activities for the previous month.
• Presentations regarding the types of phone calls received.
5. Presentation of monthly report for Madison County EDC – Rick Barrilleaux.
6. Presentation of City Manager’s Report – Paul Catoe
• Presentation of the monthly fiscal report for the month of March, 2009.
• Presentation of correspondence recently received from the TCEQ regarding a Notice of Violation for the Power Initiative Record Review Investigation of the Waste Water Treatment Plant.
• Presentation of correspondence received from the TCEQ in response to the City’s previous letter stating that the City did have an Emergency Action Plan regarding the Dam Sites #1 & #2.
• Presentation of response letter from the TCEQ regarding the Madison Bell Partners L.P.
• Presentation of Loss Sheets as presented by the Texas Municipal League for workers compensation, General Liability, Law Enforcement Liability, Official Errors & Omissions Liability, Automobile Liability, Airport Liability, Auto Physical Damages,
Personal Property, mobile equipment and public employee dishonesty. – Presentation of estimated property values Report.
• Presentation of Letter from the Division of Emergency Management regarding Hurricane Ike Funds being deposited into our jurisdiction/organization’s account.
• Presentation of information regarding tools purchased within this current fiscal year by the shop and Department of Public Works.
• Presentation of transmittal letter to BVCOG regarding the City’s participation in the Purchasing Solutions Alliance.
• Presentation of communication to Northland Cable TV & Cable Company.
• Presentation of email submitted to the Montgomery County Trail ride Association.
• Presentation of information received from the Public Utility Commission.
• Presentation of Letter of Appreciation regarding street repairs from DaSilveira Southwest, Inc.
• Presentation of information of Pot Hole Repairs for February of 2009.
• Presentation of Article placed in Paper for the Clean up week.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Presentation of information regarding the Wallace Group, Inc.
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• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital – For their new sprinkler system and approval of a task order.
• Discussions regarding authorization for the Wallace Group, Inc. to seek bids for the replacement of the sewer collection system line on Collard Street.
• Discussions regarding authorization for the Wallace Group to complete the plans and specifications on the 6,000 linear feet of Collection System Improvements in Basins F & G to allow for the completion of work prior to the September - 09 deadline and approval of a task order.
• Discussions regarding authorization for the City Engineer to prepare the plans and specifications for the pavement of Collard Street and approval of a task order.
• Discussion regarding authorization for the City Engineer to prepare a pre-application for refunding through Rural Development and to complete the environmental work as required and to also approve the task order.
2. Discussion and consideration regarding the release of the Wallace Group to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery Program funded through the Office of Rural Community Affairs. (ORCA)
3. Presentation of Statement of Qualifications of the Dannenbaum Engineering Corporation to represent the City of Madisonville in reference to the TxCDBG Funded Disaster Recovery for Hurricane Ike – Alan Hirshaman, P.E., Dannenbaum Engineering Corporation.
4. Discuss and consider the appointment of the Dannenbaum Engineering Corporation to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery for Hurricane Ike. The City Council may also consider the appointment of another additional firm which may join in with the Danenbaum Engineering Corporation to provide the necessary Engineering for this project. or a different Engineering firm
5. Discussion and possible actions to withdraw our grant to prepare the 1.9 mile walking trail around the Madison Lake through the Texas Parks and Wildlife Program.
6. Discussion and possible Actions regarding requested rate increase by the Hutto Garbage Company.-Chuck Wheat
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
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1. Discussion and possible actions regarding a bid in the amount of $520.00 from Vickie Craft for Lot 8, Block 8, West Madisonville, an addition to the City of Madisonville,
Madison County, Texas, according to the map or plat thereof, recorded in Volume 74, Page 30, Deed of Records of Madison County, Texas.
2. Discussion and possible actions regarding a request to repave portions of Ratliff Street – Jill Ratliff.
3. Discuss and consider actions regarding the update of City Boards to include the following:
• Planning & Zoning
• Board of Adjustment
• Fire Board
• Building Standards Commission
4. Discuss and consider options for conducting additional meetings as may become necessary such as workshops.
5. Discuss and consider the passage of a new Flood Damage Prevention Ordinance.
6. Discussion and possible actions regarding the proposed rate increase by Atmos Energy.
7. Discussion and possible actions passing a resolution adopting an identity theft policy in accordance with an amendment to the Fair And Accurate Credit Transaction Act of 2003; providing a severability clause and declaring and effective date.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
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Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 9, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
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