Minutes - February 9, 2009

REGULAR CITY COUNCIL MEETING

February 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on February 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member-Absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) none
V. CONSENT AGENDA:

A motion was made by Lois Brown to approve minutes on January 12, 2009 and February 2, 2009, as written, and approved Accounts Payable as written, Seconded by Terri Creel All Voting aye Motion Carried. Motion was made by Lois Brown to approve Drakes Service as written. Seconded by Terri Creel. Three (3) approve – Terri Creel , Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Chief Clendennen
3. Discussion of Fire Department Report-Thom Jones
4. Presentation of Convention and Tourism Report-Rae Kubiak
5. Presentation of City Manager’s Report-Paul Catoe

OLD BUSINESS:

1. PRESENTATION OF INFROMATION REGARDING THE REVISED CAPITAL IMPROVEMENT PROJECT FOR 2009, PAUL BOYER AND BOB WALLACE – THE WALLACE GROUP, INC

• Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc, for the 2009 CIP Project along with other upcoming city Projects.
*****Motion was made by Terri Creel to move forward with CIP Project. Seconded by Marvin Stanton All Voting aye motion carried.
*****Motion was made by Lois Brown to enter into a contract with the Wallace Group, Seconded by Debra Drake, All voting aye motion carried

2. PRESENTATION OF FUNDING OPTIONS FOR THE 2009 CIP PROJECT-JOSEPH W. MORROW FIRST SOUTHWEST COMPANY
*******Motion was made by Terri Creel to go into an agreement with First Southwest Company, Seconded by Lois Brown, All voting aye Motion Carried.

NEW BUSINESS ITEMS:

1. PRESENTATION OF THE CITY OF MADISONVILLE ANNUAL AUDIT FOR THE YEAR ENDING SEPTEMBER 30TH 2008 AND AUTHORIZATION FOR PAYMENT OF AUDIT BILLING STATEMENT DIANE SOLLOCK, KENNETH DAVIS & COMPANY P.C.
*******Motion was made by Marvin Stanton to approve the Audit, Seconded by Debra Drake. All voting aye, Motion Carried. Payment was approved on January 12 ’09 by the City Council
2. DISCUSSION AND POSSIBLE ACTIONS REGARDING PROPOSED WATER AND SEWER MAIN EXTENSION POLICY.
*******Motion was made by Debra Drake on the proposed water and sewer main extension policy. Seconded by Marvin Stanton. All voting aye motion carried
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING A REVISED RESOLUTION OF THE CITY OF MADISONVILLE VOLUNTEER FIRE DEPARTMENT TO CHARGE THE COST OF MADISONVILLE VOLUNTEER FIRE DEPARTMENT, A PROVISION HAS BEEN ADDED DESCRIBING THE UTILIZATION OF RECAPTURED REVENUES, WHICH WAS EXCLUDED FROM THE PREVIOUS RESOLUTION PASSED ON AUGUST 15, 2006
*******Motion was made by Debra Drake to revised the resolution of the City of Madisonville Volunteer Fire Department, Seconded by Marvin Stanton, All voting aye motion carried
4. THE CITY COUNCIL OF THE CITY OF MADISONVILLE SHALL CALL A CITY OFFICIALS ELECTIONS FOR MAY 9TH 2009, TO FILL (3) THREE VACANCIES ON THE COUNCIL
• APPOINTMENT OF ELAYNE CAMPBELLAS THE ELECTION JUDGE
• APPOINTMENT OF MARTHA WHITE AS THE ALTERNATE ELECTION JUDGE
*******Motion was made by Terri Creel to appoint Elayne Campbell as the Election Judge and Martha White as the Alternate Election Judge. Seconded by Lois Brown, all Voting aye Motion Carried
5. DISCUSS AND CONSIDER AN AGREEMENT BETWEEN THE CITY OF MADISONVILLE AND THE COUNTY OF MADISON FOR THE USE OF THEIR ELECTRONIC VOTING SYSTEM
*******Motion was made by Terri Creel to consider the agreement between the City of Madisonville and County of Madison for the use of their electronic voting system. Seconded by Lois Brown, All Voting aye Motion Carried.
6. DISCUSS AND POSSIBLE TAKE ACTION AN ORDINANCE NO. 264 A (AMENDMENT TO ORDINANCE NO.264) AN ORDINANCE OF THE CITY OF MADISONVILLE, TEXAS, REQUIRING THE DISPLAY OF NUMERAL INDICATING THE STREET ADDRESS OF EACH RESIDENCE AND BUSINESS WITH THE CITY AND FIXING AN EFFECTIVE DATE CONTAINING AS SAVING CLAUSE AND DELCLARING AN EMERGENCY, INCLUDING A PENALTY PROVISION
*******Motion was made by Lois Brown to tentatively accept the Ordinance with the changes that the City Attorney will do stating visible form either all directions and visible from the streets with the City Manager’s approval, Seconded by Terri Creel, All voting aye. Motion Carried

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.74 (Personnel Matters), 551.076 Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 8:30 p.m. and seconded by Debra Drake. All voting aye. Motion Carried







___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary