NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON NOVEMBER 10, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
October 10, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written:
OLD BUSINESS:
1. Discuss and consider bids received for the purchase of (3) three police
package vehicles through a lease purchase program.
2. Discuss and consider the financing of (3) police package vehicles.
3. Discuss and consider the provisions of City Ordinance No. 315B as passed
and approved by the City Council on April 14, 2008 and an affidavit
executed by the Chief of Police regarding his travel time to and from his
home.
NEW BUSINESS:
1. Discussion and possible actions regarding the possible lease of land for the
construction of an airport hanger to be located at the Madisonville Municipal
Airport-Brent Hollingsworth.
2. Discuss and possible approval of lease agreements with existing airport hangar
owners.
3. Discussion and possible actions regarding the request for Madison County to
utilize the Truman Center for their Christmas Party and request for the waiver
of the deposit fee and use fee-Don Grooms.
4. Discuss and consideration regarding the revisions of the City Sign
Ordinance-John Reed Code Enforcement.
5. Discussion and possible actions regarding the status of the wastewater
treatment plant being placed under an Enforcement Order by the TCEQ-
John Reed, Plant Operator.
6. Discussion and possible actions regarding the authorization of the Wallace
Group to prepare an Emergency Action Plan for Town Branch WS SCS Site!-
DAM, TX03222 and The Town Branch WS SCS Site 2-Dam, TX03321.
7. Discussion and possible actions regarding the payment of damage claim as a
result of a vehicle hitting a pothole-Kevin Ford.
8. Discuss and consider actions to approve a privacy policy as required by H.B.
2015, which will allow Scott & White to release certain claim information for
other companies to bid on the Cities Health Insurance.
9. Discussion and possible actions regarding participation in the Youth programs
sponsored by the Texas Municipal League-Donnie Myrick.
10. Discussion and possible actions regarding the City amending to take home
Policy to allow Kevin Story to take his City Vehicle home in the evenings to
respond to calls on a 24 hour per day basis-Donnie Myrick
11. Discussion and possible actions to accept the resignation of Richard Byrd
from the Planning & Zoning Commission and the appointment of a replacement
for Mr. Byrd.
12. Discussions and possible actions regarding authorization for the City Attorney
to prepare a water & sewer main extension policy.
13. Department Reports:-
1. Municipal Court Report
2. Police Department Report-Gary “Paco” Clendennen will present
monthly activity report.
• Discussions regarding an alleged harassment call received from
one of the vendors at the Mushroom festival.
• Discussions regarding Officers being dispatched to the Juneteenth
Club on a Disturbance Cutting Incident on 11-01-08
• Discussion regarding Officers being dispatched to 4th Street &
MLK on 11-03-08.
• Discussions regarding Officers arresting a DWI that ran into the
fence at the rear of the Police Station.
• Discussions regarding cases cleared by an arrest warrant.
• Discussions regarding animal control issues.
3. Fire Department Report- Thom Jones will present the monthly activity report.
4. Presentation of the Tourism and Convention Center Monthly report –Rae Kubiak
• Discussions regarding the Mushroom Festival.
• Discussions regarding parking fees for the Mushroom Festival.
• Discussion regarding the recent Chamber Board retreat and
actions to be taken as a result of the retreat.
• Displays are here hang
5. City Manager’s Report:
• Presentation of Financial Report for the Month of October 2008.
• Notification that the City is Seeking Bids for Health Care
Insurance Coverage, Life Insurance, Dependent Life Insurance,
Dental and Vision coverage for City Employees.
• Notification that the City is seeking proposals for a City
Depository.
• Notification of a letter to TxDOT regarding the City’s approval of
the RAMP Program
• Recognition of employees assisting in the Mushroom Festival on
10-25-08
• Discussions regarding lift stations #7 & #8.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
14. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
15. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON NOVEMBER 7, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.
Wednesday, November 19, 2008
MINUTES CALLED CITY COUNCIL MEETING OCTOBER 14,2008
REGULAR CITY COUNCIL MEETING
October 14, 2008
MINUTES
The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor-Absent
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on September 8, and September 23, 2008
as written. Seconded by Debra Drake all voting aye. Motion Carried. A motion was made by
Lois Brown to approve Accounts Payable as written. Seconded by Debra Drake. All voting aye. Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND TAKE ACTIONS REGARDING THE REMOVAL OF TREES
AWAY FROM HOMES AND CLEANING OF PERSONAL SEWER LINES ON
PRIVATE PROPERTY WHICH IS IN CONFLICT WITH CERTAIN PROVISION
OF SECTION 13.11 OF THE PERSONAL POLICIES AND PROCEDURES
HANDBOOK.
*******No action taken
NEW BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING ENTERGY SERVICES-
RONNIE HALE CUSTOMER SERVICES MANAGER.
*********Ronnie Hale had information regarding Entergy Services during Hurricane Ike
2. DISCUSS AND CONSIDER THE PLACEMENT OF A CRIME STOPPERS
SIGN AT THE MADISONVILLE CHAMBER OF COMMERCE AND VISITORS
BUREAU.
*********Motion was made by Terri Creel to place a Crime Stoppers sign inside the
Madisonville Chamber of Commerce and Visitors Bureau and a mounted sign outside
Seconded by Debra Drake, All voting aye, Motion Carried
3. DISCUSSION AND CONSIDER ACTIONS TO APPROVE THE ROUTINE
AIRPORT MAINTENANCE PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION
*********Motion was made by Donald Myrick to approve the Ramp Grant through the Texas
Department of Transportation, Seconded by Debra Drake, All voting aye. Motion
Carried.
4. DISCUSS AND CONSIDER THE PURCHASE AND OR LEASE PURCHASE
FINANCING OF (3) NEW POLICE PACKAGE VEHICLES.
*********No action taken
5. DISCUSS AND CONSIDER THE APPOINTMENT OF CITY COUNCIL MEMBER
TO THE EDC BOARD OF DIRECTORS.
*********Motion was made by Terri Creel to appoint Mayor Pro Tem to the EDC Board of
Directors. Seconded by Debra Drake, All voting aye. Motion Carried
6. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE APPOINTING
PAUL CATOE AS THE SIGNATOR AND PUBLIC INVESTMENT OFFICER
FOR THE CITY OF MADISONVILLE
*********Motion was made by Terri Creel to appoint Paul Catoe as the signator and public
Investment officer for the City of Madisonville. Seconded by Lois Brown, All voting
aye, Motion Carried.
7. DISCUSS AND CONSIDER THE APPROVAL OF A NEW TAP OF 206 W PARK
(JESSICA VASQUEZ) AND AUTHORIZE THE CITY MANAGER TO PROCEED.
*********Motion was made by Marvin Stanton to give Jessica Vasquez her money back and for the
City Manager to explain her the situation why the City can’t do the work. Seconded by
Terri Creel. All voting aye. Motion Carried.
8. DISCUSS AND CONSIDER THE ADOPTION OF A “USE OF FORCE POLICY”
BY THE MADISONVILLE POLICE DEPARTMENT
*********Motion was made by Terri Creel to adopt the “Use of Force Policy” by the Madisonville
Police Department, Seconded by Debra Drake, All voting aye, Motion Carried.
DEPARTMENT REPORTS:
reports – good
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Debra Drake to adjourn at 7:35 p.m. and seconded by Donnie Myrick
All voting aye. Motion Carried
___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary
October 14, 2008
MINUTES
The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor-Absent
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on September 8, and September 23, 2008
as written. Seconded by Debra Drake all voting aye. Motion Carried. A motion was made by
Lois Brown to approve Accounts Payable as written. Seconded by Debra Drake. All voting aye. Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND TAKE ACTIONS REGARDING THE REMOVAL OF TREES
AWAY FROM HOMES AND CLEANING OF PERSONAL SEWER LINES ON
PRIVATE PROPERTY WHICH IS IN CONFLICT WITH CERTAIN PROVISION
OF SECTION 13.11 OF THE PERSONAL POLICIES AND PROCEDURES
HANDBOOK.
*******No action taken
NEW BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING ENTERGY SERVICES-
RONNIE HALE CUSTOMER SERVICES MANAGER.
*********Ronnie Hale had information regarding Entergy Services during Hurricane Ike
2. DISCUSS AND CONSIDER THE PLACEMENT OF A CRIME STOPPERS
SIGN AT THE MADISONVILLE CHAMBER OF COMMERCE AND VISITORS
BUREAU.
*********Motion was made by Terri Creel to place a Crime Stoppers sign inside the
Madisonville Chamber of Commerce and Visitors Bureau and a mounted sign outside
Seconded by Debra Drake, All voting aye, Motion Carried
3. DISCUSSION AND CONSIDER ACTIONS TO APPROVE THE ROUTINE
AIRPORT MAINTENANCE PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION
*********Motion was made by Donald Myrick to approve the Ramp Grant through the Texas
Department of Transportation, Seconded by Debra Drake, All voting aye. Motion
Carried.
4. DISCUSS AND CONSIDER THE PURCHASE AND OR LEASE PURCHASE
FINANCING OF (3) NEW POLICE PACKAGE VEHICLES.
*********No action taken
5. DISCUSS AND CONSIDER THE APPOINTMENT OF CITY COUNCIL MEMBER
TO THE EDC BOARD OF DIRECTORS.
*********Motion was made by Terri Creel to appoint Mayor Pro Tem to the EDC Board of
Directors. Seconded by Debra Drake, All voting aye. Motion Carried
6. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE APPOINTING
PAUL CATOE AS THE SIGNATOR AND PUBLIC INVESTMENT OFFICER
FOR THE CITY OF MADISONVILLE
*********Motion was made by Terri Creel to appoint Paul Catoe as the signator and public
Investment officer for the City of Madisonville. Seconded by Lois Brown, All voting
aye, Motion Carried.
7. DISCUSS AND CONSIDER THE APPROVAL OF A NEW TAP OF 206 W PARK
(JESSICA VASQUEZ) AND AUTHORIZE THE CITY MANAGER TO PROCEED.
*********Motion was made by Marvin Stanton to give Jessica Vasquez her money back and for the
City Manager to explain her the situation why the City can’t do the work. Seconded by
Terri Creel. All voting aye. Motion Carried.
8. DISCUSS AND CONSIDER THE ADOPTION OF A “USE OF FORCE POLICY”
BY THE MADISONVILLE POLICE DEPARTMENT
*********Motion was made by Terri Creel to adopt the “Use of Force Policy” by the Madisonville
Police Department, Seconded by Debra Drake, All voting aye, Motion Carried.
DEPARTMENT REPORTS:
reports – good
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Debra Drake to adjourn at 7:35 p.m. and seconded by Donnie Myrick
All voting aye. Motion Carried
___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary
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