REGULAR CITY COUNCIL MEETING DECEMBER 8, 2008

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON DECEMBER 8, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:


AGENDA



I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written:
November 10, 2008 and December 2, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.

REVENUES AND EXPENDITURES REPORTS

OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:

1. Discuss and consider bids for the purchase of one police package vehicle
for the police Department. The Council may award a bid based on the
lowest cost of the best value or they may reject all of the bids.

NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:
Pg 2 Dec 8 08

1. Discuss and consider the approval of Notice of Enforcement order and the
approval of the “Agreed Order” as proposed by the TCEQ. Authorization for
the City of Madisonville to pay the penalty imposed by the TCEQ in the
amount of $5,200.00. The fine shall be taken out of contingency funds for the
Enterprise Fund.

2. Discuss and consider the recommendations of the Wallace Group for
operations at the Wastewater Treatment Plant-Bob Wallace or Paul Boyer.

• Presentations regarding the operations at the wastewater treatment plant as
well as the results of the monthly effluent reports over the period in
question.

• Discussion and possible actions regarding the lease or purchase of the
Aqua-Zyme Disposal Systems as Sludge Dewatering Device for use at
the Wastewater Treatment Plant.

• Discussion and possible authorization for the City Manager to seek
temporary full time help to run the belt press an additional 40 hours per
week until the MLSS comes down to the acceptable level.

3. Discuss and consider the bids received for Health Insurance, Prescription,
Vision, Dental, Life Insurance as well as accidental death and disability
coverage.

• Review and consider bids received from The Texas Municipal League
Intergovernmental Risk Pool.

• Review and consider bids received from The Scott & White Health Plan.

4. Discuss and consider the bids received for a bank depository.

• Review and consider bids received form the Madisonville State Bank.

• Review and consider bids received form the Wells Fargo Bank.

5. Discuss and consider bids received for property struck off to the City of
Madisonville which is described as Lot 54, Section 2, Hollis Addition to the
City of Madisonville, Madison County, Texas as described in volume 252,
Page 747, Deed Records of Madison County, Texas (R24645). The Bid
Received is from Janie Morning in the amount of $500.00

Pg 3 Dec 8 08
6. Discuss and consider a request by the Madison County EDC to waive taxes in
the amount of $464.85

7. Discuss and consider the appointment of two firemen two civilians to
serve as trustees pursuant to Title 8, Government Code Subtitle H, Texas Fire
Agency Services Retirement System, Section 865,012 as the current members
terms held by Chris Gilbert, Danny Butts, Ed Fannin and Patsy Conley will be
expiring on 12-31-08.

Presentation of Departmental Reports:

• Presentation of the Municipal Court Report
• Presentation of the Police Department Report
1. Discussions regarding the apprehension of (2) known felons
2. Discussions regarding the training for the taser guns.
3. Discussions regarding the maintenance of Police Vehicles.
4. Discussions regarding additional needed space for the police
department.
• Presentation of the Fire Department Report
1. Discussions on number of fire responded in and out of the City
2. Acquisition of Utility Truck from Bryan Fire Department.
• Presentation of the Convention and Tourism Report
1. Discussions on the Convention and Tourism Report
2. Discussions over Chamber after hours
• Presentation of the City Manager’s Report
1. Presentation of the monthly fiscal report for the month of November
2008.
2. Discussions regarding the pot hole repairs.
3. Discussions regarding the Dura-Patcher Pot Hole Patching Machine.
4. Discussions regarding Daily Deposits to the Bank
5. Discussions regarding Lift Stations 7& 8.


CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”




OPEN SESSION: Pg 4 Dec 8, 08

8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Adjournment.


I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON DECEMBER 5, 2008.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.

AGENDA SPECIAL CALLED MEETING DECEMBER 2, 2008

NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 2, 2008 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.

COUNCIL WORKSHOP:

AGENDA:

I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.


2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
Corporation.

5. Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 11:00 A.M. ON NOVEMBER 26, 2008.


_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008