REGULAR CITY COUNCIL MEETING pg 1
March 9, 2009
MINUTES
The Madisonville City Council met in a regular meeting on March 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member-absent
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) none
V. CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on February 9, 2009 as written, Seconded by Donnie Myrick
All voting aye Motion Carried, Motion was made by Lois Brown to approve Accounts Payable as written, Seconded
by Donnie Myrick all voting aye motion carried. A motion was made by Lois Brown to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.
DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Chief Clendennen-
****Motion was made by Debra Drake to approve the JAG Grant for the Police Dept. Seconded by Lois Brown
All voting aye Motion Carried.
****Motion was made by Lois Brown to accept the Chief of Police recommendation , Seconded by Donnie
Myrick, All voting aye motion carried
3. Discussion of Fire Department Report-Thom Jones
****Motion was made by Debra Drake to amend resolution 02-2009 by deleting section 4. Seconded by Lois
Brown, All voting aye, motion carried
****Motion was made by Marvin Stanton to take the money from the Hotel and Motel Funds ($4000.00)for the
2009 R5water-XRacing Tour, Seconded by Debra Drake All voting aye Motion Carried
4. Presentation of Convention and Tourism Report-City Manager Presented this report(Rae Kubiak absent)
5. Presentation of City Manager’s Report-Paul Catoe
Pg 2 3/09/09
OLD BUSINESS:
1. Presentation of information regarding the recent meeting with Rural Development in
Waco and the application for funds through USDA, Rural Development, Paul Boyer
and Bob Wallace – The Wallace Group, Inc.
***Motion was made by Donnie Myrick to approve the Rural Development Application
Seconded by Debra Drake All voting aye, Motion Carried
• Discussion and possible approval of Task Order # 1. for the Collard Street
Wastewater Line.
***Motion was made by Donnie Myrick to approve of the Task Order, Seconded by Debra Drake All Voting
aye Motion Carried
2. Discussion and possible actions regarding the approval of a resolution for the 2009 CIP Project as
requested by Joseph W. Morrow First Southwest Company. The resolution is
as follows: CONSIDERATION AND APPROVAL OF A RESOLUTION AUTHORIZING
PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION.
***Motion was made by Lois Brown to approve a Resolution authorizing publication of Notice of intention
to issue Certificates of Obligation. Seconded by Marvin Stanton, All voting aye Motion Carried
3. Presentation of an agreement between the City of Madisonville and the Madisonville Chamber of
Commerce and Convention and Tourism Bureau
***Motion was made by Debra Drake Seconded by Donnie Myrick, All voting aye Motion Carried
4. Presentation of a lease agreement between the City of Madisonville and the Madisonville
Chamber of Commerce and Convention and Tourism Bureau.
5. Presentation of a lease agreement between the City of Madisonville and the
Madison County Economic Development Corporation.
6. Presentation of a lease agreement between the City of Madisonville and the
Mushroom Festival Corporation.
***Motion was made by Marvin Stanton to approve items 4, 5, & 6 Seconded by Debra Drake all voting aye
Motion Carried.
NEW BUSINESS ITEMS:
1. Presentation of program for the restoration and continuous preservation of the
City’s 100,000 gallon elevated storage tank – Jeff Leubner with Utility Service Co. Incorporated.
****Discussion only no action taken
2. Presentation of program for the utilization of their pipe collection system
rehabilitation program provided by Insituform – Jerry Brown.
****Discussion only no action taken
3. Discussion and possible Actions regarding a new contract between the City of
Madisonville and Revenue Recovery LLP
****Motion was made by Donnie Myrick to approve the contract after City Attorney approved it. Seconded
Debra Drake, All voting aye motion carried
4. Discussion and possible actions regarding a proposal from Kenneth Starr for the installation
of poles and lights at the City of Madisonville Little League Field.
***Motion was made by Donnie Myrick to accept the proposal from Kenneth Starr for the installation
of poles and lights at the City of Madisonville Little League Field. Seconded by Debra Drake
All voting aye motion carried
5. Discussion and possible actions regarding a request for a rate increase as proposed by the
Hutto Garbage Service and which is based on the CPI – Chuck Wheat – Hutto Garbage Services.
***Motion was made by Lois Brown to tabled this item until next months meeting April 13, 2099. Seconded
by Debra Drake All voting aye motion carried
6 Discussion and possible actions regarding the use of City personnel and equipment to make
address signs for houses and businesses.
***No action needed if we are not going to do it per City Attorney
Pg 3 3/09/09
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Donnie Myrick to adjourn at 9:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
Friday, April 24, 2009
Monday, April 20, 2009
AGENDA SPECIAL CALLED MEETING APRIL 23, 2009
NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A SPECIAL CALLED MEETING ON
APRIL 23, 2009 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. NEW BUSINESS: The City Council may Discuss and take Actions on the following agenda Items:
1. The City Council may discuss and consider action to pass a resolution approving an application for U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Hurricane Ike Disaster Relief Program Funding (FEMA-1791-DR) allocated to the Brazos Valley Council of Governments (COG) Region.
V. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 20, 2009
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS
FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER
SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009
________________
CITY SECRETARY
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A SPECIAL CALLED MEETING ON
APRIL 23, 2009 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. NEW BUSINESS: The City Council may Discuss and take Actions on the following agenda Items:
1. The City Council may discuss and consider action to pass a resolution approving an application for U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Hurricane Ike Disaster Relief Program Funding (FEMA-1791-DR) allocated to the Brazos Valley Council of Governments (COG) Region.
V. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 20, 2009
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS
FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER
SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009
________________
CITY SECRETARY
Tuesday, April 14, 2009
AGENDA REGULAR COUNCIL MEETING APRIL 13, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON APRIL 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written for the
March 09, 2009 and March 16, meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Consideration of an ordinance to amend the budget for the 2nd quarter of FY 2008-2009. (Ending March 31st, 2009)
DEPARTMENT HEAD REPORTS: The City Council reserves the right to discuss information provided in any of the Departmental Reports and to take actions as may be necessary.
1. Discussion of Municipal Court Report.
2. Presentation of Police Department Report – Chief Clendennen
• Discussion s regarding equipment repair cost.
• Presentation of monthly activity report.
3. Presentation of Fire Department Report – Thom Jones
Pg 2 4/13/09
• Discussion of Equipment Repair Cost.
• Presentation of monthly activity report.
4. Presentation of Convention and Tourism Report – Rae Kubiak
• Report on the progress of the opening of Buc ees.
• Presentation regarding major activities for the previous month.
• Presentations regarding the types of phone calls received.
5. Presentation of monthly report for Madison County EDC – Rick Barrilleaux.
6. Presentation of City Manager’s Report – Paul Catoe
• Presentation of the monthly fiscal report for the month of March, 2009.
• Presentation of correspondence recently received from the TCEQ regarding a Notice of Violation for the Power Initiative Record Review Investigation of the Waste Water Treatment Plant.
• Presentation of correspondence received from the TCEQ in response to the City’s previous letter stating that the City did have an Emergency Action Plan regarding the Dam Sites #1 & #2.
• Presentation of response letter from the TCEQ regarding the Madison Bell Partners L.P.
• Presentation of Loss Sheets as presented by the Texas Municipal League for workers compensation, General Liability, Law Enforcement Liability, Official Errors & Omissions Liability, Automobile Liability, Airport Liability, Auto Physical Damages,
Personal Property, mobile equipment and public employee dishonesty. – Presentation of estimated property values Report.
• Presentation of Letter from the Division of Emergency Management regarding Hurricane Ike Funds being deposited into our jurisdiction/organization’s account.
• Presentation of information regarding tools purchased within this current fiscal year by the shop and Department of Public Works.
• Presentation of transmittal letter to BVCOG regarding the City’s participation in the Purchasing Solutions Alliance.
• Presentation of communication to Northland Cable TV & Cable Company.
• Presentation of email submitted to the Montgomery County Trail ride Association.
• Presentation of information received from the Public Utility Commission.
• Presentation of Letter of Appreciation regarding street repairs from DaSilveira Southwest, Inc.
• Presentation of information of Pot Hole Repairs for February of 2009.
• Presentation of Article placed in Paper for the Clean up week.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Presentation of information regarding the Wallace Group, Inc.
Pg 3 4/13/09
• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital – For their new sprinkler system and approval of a task order.
• Discussions regarding authorization for the Wallace Group, Inc. to seek bids for the replacement of the sewer collection system line on Collard Street.
• Discussions regarding authorization for the Wallace Group to complete the plans and specifications on the 6,000 linear feet of Collection System Improvements in Basins F & G to allow for the completion of work prior to the September - 09 deadline and approval of a task order.
• Discussions regarding authorization for the City Engineer to prepare the plans and specifications for the pavement of Collard Street and approval of a task order.
• Discussion regarding authorization for the City Engineer to prepare a pre-application for refunding through Rural Development and to complete the environmental work as required and to also approve the task order.
2. Discussion and consideration regarding the release of the Wallace Group to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery Program funded through the Office of Rural Community Affairs. (ORCA)
3. Presentation of Statement of Qualifications of the Dannenbaum Engineering Corporation to represent the City of Madisonville in reference to the TxCDBG Funded Disaster Recovery for Hurricane Ike – Alan Hirshaman, P.E., Dannenbaum Engineering Corporation.
4. Discuss and consider the appointment of the Dannenbaum Engineering Corporation to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery for Hurricane Ike. The City Council may also consider the appointment of another additional firm which may join in with the Danenbaum Engineering Corporation to provide the necessary Engineering for this project. or a different Engineering firm
5. Discussion and possible actions to withdraw our grant to prepare the 1.9 mile walking trail around the Madison Lake through the Texas Parks and Wildlife Program.
6. Discussion and possible Actions regarding requested rate increase by the Hutto Garbage Company.-Chuck Wheat
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
Pg 4 4/13/09
1. Discussion and possible actions regarding a bid in the amount of $520.00 from Vickie Craft for Lot 8, Block 8, West Madisonville, an addition to the City of Madisonville,
Madison County, Texas, according to the map or plat thereof, recorded in Volume 74, Page 30, Deed of Records of Madison County, Texas.
2. Discussion and possible actions regarding a request to repave portions of Ratliff Street – Jill Ratliff.
3. Discuss and consider actions regarding the update of City Boards to include the following:
• Planning & Zoning
• Board of Adjustment
• Fire Board
• Building Standards Commission
4. Discuss and consider options for conducting additional meetings as may become necessary such as workshops.
5. Discuss and consider the passage of a new Flood Damage Prevention Ordinance.
6. Discussion and possible actions regarding the proposed rate increase by Atmos Energy.
7. Discussion and possible actions passing a resolution adopting an identity theft policy in accordance with an amendment to the Fair And Accurate Credit Transaction Act of 2003; providing a severability clause and declaring and effective date.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Pg 5 4/13/09
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 9, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON APRIL 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written for the
March 09, 2009 and March 16, meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Consideration of an ordinance to amend the budget for the 2nd quarter of FY 2008-2009. (Ending March 31st, 2009)
DEPARTMENT HEAD REPORTS: The City Council reserves the right to discuss information provided in any of the Departmental Reports and to take actions as may be necessary.
1. Discussion of Municipal Court Report.
2. Presentation of Police Department Report – Chief Clendennen
• Discussion s regarding equipment repair cost.
• Presentation of monthly activity report.
3. Presentation of Fire Department Report – Thom Jones
Pg 2 4/13/09
• Discussion of Equipment Repair Cost.
• Presentation of monthly activity report.
4. Presentation of Convention and Tourism Report – Rae Kubiak
• Report on the progress of the opening of Buc ees.
• Presentation regarding major activities for the previous month.
• Presentations regarding the types of phone calls received.
5. Presentation of monthly report for Madison County EDC – Rick Barrilleaux.
6. Presentation of City Manager’s Report – Paul Catoe
• Presentation of the monthly fiscal report for the month of March, 2009.
• Presentation of correspondence recently received from the TCEQ regarding a Notice of Violation for the Power Initiative Record Review Investigation of the Waste Water Treatment Plant.
• Presentation of correspondence received from the TCEQ in response to the City’s previous letter stating that the City did have an Emergency Action Plan regarding the Dam Sites #1 & #2.
• Presentation of response letter from the TCEQ regarding the Madison Bell Partners L.P.
• Presentation of Loss Sheets as presented by the Texas Municipal League for workers compensation, General Liability, Law Enforcement Liability, Official Errors & Omissions Liability, Automobile Liability, Airport Liability, Auto Physical Damages,
Personal Property, mobile equipment and public employee dishonesty. – Presentation of estimated property values Report.
• Presentation of Letter from the Division of Emergency Management regarding Hurricane Ike Funds being deposited into our jurisdiction/organization’s account.
• Presentation of information regarding tools purchased within this current fiscal year by the shop and Department of Public Works.
• Presentation of transmittal letter to BVCOG regarding the City’s participation in the Purchasing Solutions Alliance.
• Presentation of communication to Northland Cable TV & Cable Company.
• Presentation of email submitted to the Montgomery County Trail ride Association.
• Presentation of information received from the Public Utility Commission.
• Presentation of Letter of Appreciation regarding street repairs from DaSilveira Southwest, Inc.
• Presentation of information of Pot Hole Repairs for February of 2009.
• Presentation of Article placed in Paper for the Clean up week.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Presentation of information regarding the Wallace Group, Inc.
Pg 3 4/13/09
• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital – For their new sprinkler system and approval of a task order.
• Discussions regarding authorization for the Wallace Group, Inc. to seek bids for the replacement of the sewer collection system line on Collard Street.
• Discussions regarding authorization for the Wallace Group to complete the plans and specifications on the 6,000 linear feet of Collection System Improvements in Basins F & G to allow for the completion of work prior to the September - 09 deadline and approval of a task order.
• Discussions regarding authorization for the City Engineer to prepare the plans and specifications for the pavement of Collard Street and approval of a task order.
• Discussion regarding authorization for the City Engineer to prepare a pre-application for refunding through Rural Development and to complete the environmental work as required and to also approve the task order.
2. Discussion and consideration regarding the release of the Wallace Group to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery Program funded through the Office of Rural Community Affairs. (ORCA)
3. Presentation of Statement of Qualifications of the Dannenbaum Engineering Corporation to represent the City of Madisonville in reference to the TxCDBG Funded Disaster Recovery for Hurricane Ike – Alan Hirshaman, P.E., Dannenbaum Engineering Corporation.
4. Discuss and consider the appointment of the Dannenbaum Engineering Corporation to represent the City of Madisonville in regards to the TxCDBG Funded Disaster Recovery for Hurricane Ike. The City Council may also consider the appointment of another additional firm which may join in with the Danenbaum Engineering Corporation to provide the necessary Engineering for this project. or a different Engineering firm
5. Discussion and possible actions to withdraw our grant to prepare the 1.9 mile walking trail around the Madison Lake through the Texas Parks and Wildlife Program.
6. Discussion and possible Actions regarding requested rate increase by the Hutto Garbage Company.-Chuck Wheat
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
Pg 4 4/13/09
1. Discussion and possible actions regarding a bid in the amount of $520.00 from Vickie Craft for Lot 8, Block 8, West Madisonville, an addition to the City of Madisonville,
Madison County, Texas, according to the map or plat thereof, recorded in Volume 74, Page 30, Deed of Records of Madison County, Texas.
2. Discussion and possible actions regarding a request to repave portions of Ratliff Street – Jill Ratliff.
3. Discuss and consider actions regarding the update of City Boards to include the following:
• Planning & Zoning
• Board of Adjustment
• Fire Board
• Building Standards Commission
4. Discuss and consider options for conducting additional meetings as may become necessary such as workshops.
5. Discuss and consider the passage of a new Flood Damage Prevention Ordinance.
6. Discussion and possible actions regarding the proposed rate increase by Atmos Energy.
7. Discussion and possible actions passing a resolution adopting an identity theft policy in accordance with an amendment to the Fair And Accurate Credit Transaction Act of 2003; providing a severability clause and declaring and effective date.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Pg 5 4/13/09
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 9, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
Wednesday, April 1, 2009
Minutes - February 9, 2009
REGULAR CITY COUNCIL MEETING
February 9, 2009
MINUTES
MINUTES
The Madisonville City Council met in a regular meeting on February 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member-Absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) none
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on January 12, 2009 and February 2, 2009, as written, and approved Accounts Payable as written, Seconded by Terri Creel All Voting aye Motion Carried. Motion was made by Lois Brown to approve Drakes Service as written. Seconded by Terri Creel. Three (3) approve – Terri Creel , Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Chief Clendennen
3. Discussion of Fire Department Report-Thom Jones
4. Presentation of Convention and Tourism Report-Rae Kubiak
5. Presentation of City Manager’s Report-Paul Catoe
OLD BUSINESS:
1. PRESENTATION OF INFROMATION REGARDING THE REVISED CAPITAL IMPROVEMENT PROJECT FOR 2009, PAUL BOYER AND BOB WALLACE – THE WALLACE GROUP, INC
• Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc, for the 2009 CIP Project along with other upcoming city Projects.
*****Motion was made by Terri Creel to move forward with CIP Project. Seconded by Marvin Stanton All Voting aye motion carried.
*****Motion was made by Lois Brown to enter into a contract with the Wallace Group, Seconded by Debra Drake, All voting aye motion carried
2. PRESENTATION OF FUNDING OPTIONS FOR THE 2009 CIP PROJECT-JOSEPH W. MORROW FIRST SOUTHWEST COMPANY
*******Motion was made by Terri Creel to go into an agreement with First Southwest Company, Seconded by Lois Brown, All voting aye Motion Carried.
NEW BUSINESS ITEMS:
1. PRESENTATION OF THE CITY OF MADISONVILLE ANNUAL AUDIT FOR THE YEAR ENDING SEPTEMBER 30TH 2008 AND AUTHORIZATION FOR PAYMENT OF AUDIT BILLING STATEMENT DIANE SOLLOCK, KENNETH DAVIS & COMPANY P.C.
*******Motion was made by Marvin Stanton to approve the Audit, Seconded by Debra Drake. All voting aye, Motion Carried. Payment was approved on January 12 ’09 by the City Council
2. DISCUSSION AND POSSIBLE ACTIONS REGARDING PROPOSED WATER AND SEWER MAIN EXTENSION POLICY.
*******Motion was made by Debra Drake on the proposed water and sewer main extension policy. Seconded by Marvin Stanton. All voting aye motion carried
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING A REVISED RESOLUTION OF THE CITY OF MADISONVILLE VOLUNTEER FIRE DEPARTMENT TO CHARGE THE COST OF MADISONVILLE VOLUNTEER FIRE DEPARTMENT, A PROVISION HAS BEEN ADDED DESCRIBING THE UTILIZATION OF RECAPTURED REVENUES, WHICH WAS EXCLUDED FROM THE PREVIOUS RESOLUTION PASSED ON AUGUST 15, 2006
*******Motion was made by Debra Drake to revised the resolution of the City of Madisonville Volunteer Fire Department, Seconded by Marvin Stanton, All voting aye motion carried
4. THE CITY COUNCIL OF THE CITY OF MADISONVILLE SHALL CALL A CITY OFFICIALS ELECTIONS FOR MAY 9TH 2009, TO FILL (3) THREE VACANCIES ON THE COUNCIL
• APPOINTMENT OF ELAYNE CAMPBELLAS THE ELECTION JUDGE
• APPOINTMENT OF MARTHA WHITE AS THE ALTERNATE ELECTION JUDGE
*******Motion was made by Terri Creel to appoint Elayne Campbell as the Election Judge and Martha White as the Alternate Election Judge. Seconded by Lois Brown, all Voting aye Motion Carried
5. DISCUSS AND CONSIDER AN AGREEMENT BETWEEN THE CITY OF MADISONVILLE AND THE COUNTY OF MADISON FOR THE USE OF THEIR ELECTRONIC VOTING SYSTEM
*******Motion was made by Terri Creel to consider the agreement between the City of Madisonville and County of Madison for the use of their electronic voting system. Seconded by Lois Brown, All Voting aye Motion Carried.
6. DISCUSS AND POSSIBLE TAKE ACTION AN ORDINANCE NO. 264 A (AMENDMENT TO ORDINANCE NO.264) AN ORDINANCE OF THE CITY OF MADISONVILLE, TEXAS, REQUIRING THE DISPLAY OF NUMERAL INDICATING THE STREET ADDRESS OF EACH RESIDENCE AND BUSINESS WITH THE CITY AND FIXING AN EFFECTIVE DATE CONTAINING AS SAVING CLAUSE AND DELCLARING AN EMERGENCY, INCLUDING A PENALTY PROVISION
*******Motion was made by Lois Brown to tentatively accept the Ordinance with the changes that the City Attorney will do stating visible form either all directions and visible from the streets with the City Manager’s approval, Seconded by Terri Creel, All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.74 (Personnel Matters), 551.076 Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 8:30 p.m. and seconded by Debra Drake. All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
Called City Council Meeting February 2, 2009
CALLED CITY COUNCIL MEETING
February 2, 2009
 MINUTES
The Madisonville City Council met in a regular meeting on February 2, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:
OLD BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING REVISED CAPITAL IMPROVEMENTS PROJECT FOR 2009, PAUL BOYER
********Discussion Only
• Sewer Main extensions to the homes South of Bullard Street on highway 90 including the home of Ruth Ratliff. (This has been included into the 2009 CIP Project) ****Discussion Only
• Sewer Main extension to the location of the Cowboy Church which is to be constructed on South Highway 90. (This has been included into the 2009 CIP Project)***Discussion Only Cowboy Church may need to put there only Lift Station or Septic System
• Authorization for the Wallace Group, Inc. to also prepare applications for both water and sewer funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. The intended Use Plans for both water and sewer projects have been submitted to the Texas Water Development Board. This is simply another funding source to be explored.
***********Motion was made by Terri Creel to prepare application for both water and sewer
Funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. Seconded by Marvin Stanton, All voting aye Motion Carried.
2. Authorization for the City Council of the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project. (The City Attorney is reviewing the contract and will have a recommendation to the City Council on Monday.) We have not made copies of the contract again since all Council Members received a copy of the contract on 01-12-09.
*********Motion was made by Debra Drake to tabled until next city council meeting on February 9th 2009. Seconded by Terri Creel, All voting aye, Motion Carried
3. Discussion and possible actions regarding requested work activities that have surfaced since the City originally gave its blessings to utilize City Properties for the Battle of the El Camino Real. The current personnel prohibits the City Staff from entering private property to perform private functions. I have attached a copy of the policy for your information.
*********Discussion only no action
NEW BUSINESS:
1. Presentation of Information regarding the rash of robberies within the City of Madisonville – Chief Clendennen. Information Summary Sheets provided.
*********Discussion only
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to Adjourn into executive session at any time during the course of this Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.74 (Personnel Matters), 551.076 Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 8:00 p.m. and seconded by Debra Drake All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
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