NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON FEBRUARY 9, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written:
January 12, 2009 and February 02, 2009
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.
REVENUES AND EXPENDITURES REPORTS
DEPARTMENT HEAD REPORTS: (Moved to the front of the Agenda at the request of the Mayor Dean)
Discussion of Municipal Court Report
Discussion of Police Department Report – Chief Clendennen
· Discussion of the racial profiling report
· Discussion of information regarding tickets.
· Update on the new Police Vehicle.
Discussion of Fire Department Report – Thom Jones
· Discussions regarding condition of equipment Pg 2 2/9/09
· Discussions regarding the utilization of the revenue recovery program.
• Discussions about Jet Ski racing at the Madisonville Lake Park
· Review of number of calls
Presentation of Convention and Tourism Report – Rae Kubiak
· Presentation regarding major activities for the previous month
· Presentations regarding the types of phone calls received
Presentation of City Manager’s Report – Paul Catoe
Presentation of the monthly fiscal report for the month of January, 2009.
Status of Guardrails on Magnolia Street.
Status of Hotel / Motel Agreement between the City of Madisonville and the Chamber of Commerce and Convention & Visitors Bureau.
Status of a Lease Agreement between the City of Madisonville and the Chamber of Commerce and Convention & Visitors Bureau.
Status of a Lease Agreement between the City of Madisonville and the Madison County Economic Development Corporation.
Presentation of a letter to the Honorable Jim Dunnam from Council Member Donnie Myrick.
Presentation of the Municipal Court Revenue Report for 2006, 2007, & 2008.
Presentation of Municipal Court yearly Dismissals for 2006, 2007 and 2007.
Presentation of Municipal Court Citations Statistics for 2006, 2007, and 2008.
Presentation of Report on Hurricane Losses for City Premises and payment through TML
Presentation of report on calf found in uncovered manhole.
Presentation of information of Pot Hole Repairs for December of 2008 and January of 2009.
Report on the status of the Waste Water Treatment Plant.
Presentation of Notice of Burn Ban for Madison County.
OLD BUSINESS: The Council may discuss and take actions on the following Agenda Items:
1. Presentation of Information regarding the Revised Capital Improvement Project for 2009, Paul Boyer and Bob Wallace – The Wallace Group, Inc.
· Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project along with other upcoming City Projects.
2. Presentation of funding options for the 2009 CIP Project – Joseph W. Morrow First Southwest Company.
NEW BUSINESS ITEMS: The Council may discuss and or take actions on the following Agenda Items:
Pg 3 2/9/09
1. Presentation of The City of Madisonville annual Audit for the year ending September 30th, 2008 and authorization for payment of Audit Billing Statement. Diane Sollock, Kenneth C. Davis & Company P.C.
2. Discussion and possible Actions regarding proposed Water and Sewer Main Extension Policy.
3. Discussion and possible Actions regarding a revised resolution of the City of Madisonville Volunteer Fire Department to Charge the Cost of Certain Emergency and Rescue Services within the Response Area of the Madisonville volunteer Fire Department. A provision has been added describing the utilization of recaptured revenues, which was excluded from the previous resolution passed on August 15, 2006.
4. The City Council of the City of Madisonville shall call a city officials election for May 9th, 2009 to fill (3) three vacancies on the Council.
· Appointment of Elayne Cambell as the election Judge.
· Appointment of Martha White as the Alternate Election Judge.
5. Discuss and consider an agreement between the City of Madisonville and the County of Madison for the use of their Electronic Voting system.
6. Discuss and possible take action an Ordinance No. 264 A (Amendment to Ordinance No.264)An Ordinance of the City of Madisonville, Texas, requiring the display of numeral indicating the street address of each residence and business with the City and Fixing an effective date; containing a saving clause and declaring an emergency, including a penalty provision
7 Adjournment
In the event any of the items as listed within the City Council’s Agenda fall within the criteria for closed or executive Session, the City Council may then enter closed or executive session under the following criteria as set forth by the Government Code.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
Pg 4 2/9/09
OPEN SESSION:
8 Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON FEBRUARY 6, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
Monday, February 9, 2009
Thursday, February 5, 2009
AGENDA CITY COUNCIL CALLED MEETING FEBRUARY 2, 2009
NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON
FEBRUARY 2, 2009 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
OLD BUSINESS: The Council may discuss and take actions on the following Agenda Items:
1. Presentation of Information regarding revised Capital Improvement Project for 2009, Paul Boyer and Bob Wallace.
· Sewer Main extensions to the homes South of Bullard Street on highway 90 including the home of Ruth Ratliff. (This has been included into the 2009 CIP Project)
· Sewer Main extension to the location of the Cowboy Church which is to be constructed on South Highway 90. (This has been included into the 2009 CIP Project)
· Authorization for the Wallace Group, Inc. to also prepare applications for both water and sewer funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. The intended Use Plans for both water and sewer projects have been submitted to the Texas Water Development Board. This is simply another funding source to be explored.
2. Authorization for the City Council of the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project. (The City Attorney is reviewing the contract and will have a recommendation to the City Council on Monday.) We have not made copies of the contract again since all Council Members received a copy of the contract on 01-12-09.
Pg 2 2/2/09
3. Discussion and possible actions regarding requested work activities that have surfaced since the City originally gave its blessings to utilize City Properties for the Battle of the El Camino Real. The current personnel prohibits the City Staff from entering private property to perform private functions. I have attached a copy of the policy for your information.
NEW BUSINESS ITEMS: The Council may discuss and or take actions on the following Agenda Items:
1. Presentation of Information regarding the rash of robberies within the City
of Madisonville – Chief Clendennen. Information Summary Sheets
provided.
In the event any of the items as listed within the City Council’s Agenda fall within the criteria for closed or executive Session, the City Council may then enter closed or executive session under the following criteria as set forth by the Government Code.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
OPEN SESSION:
ADJOURNMENT:
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JANUARY 30, 2009
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS
Pg 3 2/2/09
FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER
SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON
FEBRUARY 2, 2009 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
OLD BUSINESS: The Council may discuss and take actions on the following Agenda Items:
1. Presentation of Information regarding revised Capital Improvement Project for 2009, Paul Boyer and Bob Wallace.
· Sewer Main extensions to the homes South of Bullard Street on highway 90 including the home of Ruth Ratliff. (This has been included into the 2009 CIP Project)
· Sewer Main extension to the location of the Cowboy Church which is to be constructed on South Highway 90. (This has been included into the 2009 CIP Project)
· Authorization for the Wallace Group, Inc. to also prepare applications for both water and sewer funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program offered through the utilization of EPA Funds. The intended Use Plans for both water and sewer projects have been submitted to the Texas Water Development Board. This is simply another funding source to be explored.
2. Authorization for the City Council of the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project. (The City Attorney is reviewing the contract and will have a recommendation to the City Council on Monday.) We have not made copies of the contract again since all Council Members received a copy of the contract on 01-12-09.
Pg 2 2/2/09
3. Discussion and possible actions regarding requested work activities that have surfaced since the City originally gave its blessings to utilize City Properties for the Battle of the El Camino Real. The current personnel prohibits the City Staff from entering private property to perform private functions. I have attached a copy of the policy for your information.
NEW BUSINESS ITEMS: The Council may discuss and or take actions on the following Agenda Items:
1. Presentation of Information regarding the rash of robberies within the City
of Madisonville – Chief Clendennen. Information Summary Sheets
provided.
In the event any of the items as listed within the City Council’s Agenda fall within the criteria for closed or executive Session, the City Council may then enter closed or executive session under the following criteria as set forth by the Government Code.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
OPEN SESSION:
ADJOURNMENT:
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JANUARY 30, 2009
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS
Pg 3 2/2/09
FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER
SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008
MINUTES REGULAR COUNCIL MEETING JANUARY 12, 2009
REGULAR CITY COUNCIL MEETING pg 1
January 12, 2009
MINUTES
The Madisonville City Council met in a regular meeting on January 12, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-John Johnson had concerns about ADA Accessibility in the City of Madisonville.
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on December 8, 2008 and
December 15, 2008, as written, and approved Accounts Payable as written, Seconded by Terri Creel. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Lt. Mclure
3. Discussion of Fire Department Report-Thom Jones
4. Presentation of Convention and Tourism Report-Rae Kubiak
5. Presentation of City Manager’s Report-Paul Catoe
OLD BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING CAPITAL IMPROVEMENT
PROJECT FOR 2009, PAUL BOYER AND BOB WALLACE-THE WALLACE GROUP
INC,
****Discussion only****
Pg 2 1/12/09
7. DISCUSS AND CONSIDER APPROVAL OF BASE RATE INCREASE FOR
ENTERGY-RONNIE HALE
*****Discussion only no action required****
• Mr. Catoe mention that Ms Ruth Ratliff have had sewer line problems for many yrs and
Lives in the City Limits; Wallace Group will look into this situation.
2. PRESENTATION OF INFORMATION REGARDING THE INSTALLATION OF GAME
FENCING AROUND THE PARAMETERS OF THE MADISONVILLE MUNICIPAL
AIRPORT-UNDER THE RAMP PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION-CITY MANAGER, PAUL CATOE
*****Motion was made by Debra Drake to approve the Amendment and authorize the
Engineers to proceed with the fence at the Municipal Airport and approve the revised
RAMP program, Seconded by Terri Creel. All voting aye, Motion Carried
3. PRESENTATION OF INFORMATION REGARDING THE PARKS & WILDLIFE GRANT FOR FUNDS
TO CONDUCT A WALKING TRAIL-PROJECT NUMBER RT 0522,-CITY MANAGE, PAUL CATOE
*****Motion was made by Donald Myrick to authorized the Wallace Group to prepare the
plans and specifications for the work to be completed both contract labor and or the
City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant
Seconded by Lois Brown, All voting aye, Motion Carried
4. PRESENTATION OF FUNDING OPTIONS FOR THE 2009 CIP PROJECT-JOSEPH W. MORROW
FIRST SOUTHWEST COMPANY.
• AUTHORIZATION FOR THE CITY OF MADISONVILLE TO ENTER INTO CONTRACTS
WITH FIRST SOUTHWEST COMPANY TO PROVIDE:
1. Financial Advisory Services
2. Authorizing First Southwest Company to represent the City as an Agent to find a bank buyer for
pending issue for 2009
*****Motion was made by Donald Myrick after review from the City Attorney. Seconded by Lois Brown
All voting aye, Motion Carried
5 PRESENTATION OF INFORMATIN ON THE $250,000 CDBG THROUGH THE OFFICE OF RURAL
COMMUNITY AFFAIRS FOR WATEWATER COLLECTION SYSTEM IMPROVEMENTS – CITY
MANAGER PAUL CATOE.
*****Discussion only, no action taken
6. PRESENTATION OF A REVISED “AGREED ORDER” FROM THE TCEQ REGARDING ENFORCEMENT
ORDER RN101719821 AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE REVISED
AGREEMENT-CITY MANAGER, PAUL CATOE. THIS WILL ALLOW THE CITY TO PARTICIPATE
IN AN APPROVED SEP PROJECT.
*****Motion was made by Terri Creel to accept the agreed order. Seconded by Donald Myrick. All voting aye
Motion Carried.
NEW BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING AVAILABLE FUNDING IN THE AMOUNT
OF 1.3 BILLION DOLLARS THROUGH THE OFFICE OF RURAL COMMUNITY AFFAIRS FOR
ELIGIBLE ACTIVITIES FOR CITIES AND COUNTIES, WHICH WERE NEGATIVELY IMPACTED
BY HURRICANE IKE.
• Authorization for the Wallace Group Inc. to provide the engineering for the project.
• Authorization for Mary Kay Thomas, President of Amazing Grants Inc, to prepare
the grant application for Funding for the City of Madisonville through the Office of
Rural Community Affairs. (ORCA)
*****Motion was made by Debra Drake. Seconded by Donald Myrick, All voting aye Motion Carried
2. PRESENTATION OF COLLECTIONS SERVICES OFFERED BY MANAGEMENT KONCEPTS,
INC, - HUBERT J. KEISHEIMER. THE CITY COUNCIL MAY DISCUSS AND TAKE ACTIONS
WITH REGARD TO THIS PRESENTATION, COLLECTION SERVICES TO INCLUDE THE FOLLOWING:
• EMS ACCOUNTS, • WEED ABATEMENT•DEMOLITION•JUVENILE CORRECTION ACCOUNTS
• HOSPITAL ACCOUNTS•MUNICIPAL COURT ACCOUNTS/WARRANTS•UTILITY ACCOUNTS
WATER,SEWER,GARBAGE•STUDENT LOANS•CHILD SUPPORT•NSF CHECKS
*****Motion was made by Donald Myrick, Seconded by Debra Drake, All voting aye, Motion Carried
Pg 3 1/12/09
3. PRESENTATION OF COLLECTION ACTIVITY FOR DELINQUENT AD VALOREM TAXES
OFFERED BY LINEBARGER GOGAN, BLAIR & SAMPSON, LLP FOR ACTIVITIES IN 2008-
2009-BOBBY RICH.
*****Discussion only
4. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE PROVIDING FOR
AMENDMENT # 1 FOR FIRST QUARTER FOR THE BUDGET FOR FY 2008-2009
*****Motion was made by Debra Drake to approve an ordinance providing for amendment #1 for first
Quarter for the budget for FY 2008-2009, Seconded by Terri Creel, All voting aye, Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS WITH REGARD TO JOINING THE PURCHASING
SOLUTIONS ALLIANCE BETWEEN THE CITY OF MADISONVILLE AND BRAZOS VALLEY
COUNCIL OF GOVERNMENTS
*****Motion was made by Terri Creel, Seconded by Debra Drake, All voting aye. Motion Carried
6. APPOINTMENT OF JOHN REED AS THE CITY’S FLOOD ZONE ADMINISTRATOR TO ISSUE
PERMITS WITHIN FLOOD ZONE AREA OF THE CITY.
*****Motion was made by Donald Myrick for the City Manager or his designated representative for the
City’s flood zone administrator. Seconded by Terri Creel, All voting aye, Motion Carried
7. WAS MOVE TO THE TOP OF THE AGENDA
8. DISCUSS AND CONSIDER LETTER OF SUPPORT FOR THE MADISON BELL AIR PERMIT
*****Motion was made by Donald Myrick to have City Attorney write the support letter and have the
City Manager and Mayor Pro Tem to look at it Seconded Terri Creel, All voting aye, Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 9:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
January 12, 2009
MINUTES
The Madisonville City Council met in a regular meeting on January 12, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-John Johnson had concerns about ADA Accessibility in the City of Madisonville.
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on December 8, 2008 and
December 15, 2008, as written, and approved Accounts Payable as written, Seconded by Terri Creel. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Lt. Mclure
3. Discussion of Fire Department Report-Thom Jones
4. Presentation of Convention and Tourism Report-Rae Kubiak
5. Presentation of City Manager’s Report-Paul Catoe
OLD BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING CAPITAL IMPROVEMENT
PROJECT FOR 2009, PAUL BOYER AND BOB WALLACE-THE WALLACE GROUP
INC,
****Discussion only****
Pg 2 1/12/09
7. DISCUSS AND CONSIDER APPROVAL OF BASE RATE INCREASE FOR
ENTERGY-RONNIE HALE
*****Discussion only no action required****
• Mr. Catoe mention that Ms Ruth Ratliff have had sewer line problems for many yrs and
Lives in the City Limits; Wallace Group will look into this situation.
2. PRESENTATION OF INFORMATION REGARDING THE INSTALLATION OF GAME
FENCING AROUND THE PARAMETERS OF THE MADISONVILLE MUNICIPAL
AIRPORT-UNDER THE RAMP PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION-CITY MANAGER, PAUL CATOE
*****Motion was made by Debra Drake to approve the Amendment and authorize the
Engineers to proceed with the fence at the Municipal Airport and approve the revised
RAMP program, Seconded by Terri Creel. All voting aye, Motion Carried
3. PRESENTATION OF INFORMATION REGARDING THE PARKS & WILDLIFE GRANT FOR FUNDS
TO CONDUCT A WALKING TRAIL-PROJECT NUMBER RT 0522,-CITY MANAGE, PAUL CATOE
*****Motion was made by Donald Myrick to authorized the Wallace Group to prepare the
plans and specifications for the work to be completed both contract labor and or the
City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant
Seconded by Lois Brown, All voting aye, Motion Carried
4. PRESENTATION OF FUNDING OPTIONS FOR THE 2009 CIP PROJECT-JOSEPH W. MORROW
FIRST SOUTHWEST COMPANY.
• AUTHORIZATION FOR THE CITY OF MADISONVILLE TO ENTER INTO CONTRACTS
WITH FIRST SOUTHWEST COMPANY TO PROVIDE:
1. Financial Advisory Services
2. Authorizing First Southwest Company to represent the City as an Agent to find a bank buyer for
pending issue for 2009
*****Motion was made by Donald Myrick after review from the City Attorney. Seconded by Lois Brown
All voting aye, Motion Carried
5 PRESENTATION OF INFORMATIN ON THE $250,000 CDBG THROUGH THE OFFICE OF RURAL
COMMUNITY AFFAIRS FOR WATEWATER COLLECTION SYSTEM IMPROVEMENTS – CITY
MANAGER PAUL CATOE.
*****Discussion only, no action taken
6. PRESENTATION OF A REVISED “AGREED ORDER” FROM THE TCEQ REGARDING ENFORCEMENT
ORDER RN101719821 AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE REVISED
AGREEMENT-CITY MANAGER, PAUL CATOE. THIS WILL ALLOW THE CITY TO PARTICIPATE
IN AN APPROVED SEP PROJECT.
*****Motion was made by Terri Creel to accept the agreed order. Seconded by Donald Myrick. All voting aye
Motion Carried.
NEW BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING AVAILABLE FUNDING IN THE AMOUNT
OF 1.3 BILLION DOLLARS THROUGH THE OFFICE OF RURAL COMMUNITY AFFAIRS FOR
ELIGIBLE ACTIVITIES FOR CITIES AND COUNTIES, WHICH WERE NEGATIVELY IMPACTED
BY HURRICANE IKE.
• Authorization for the Wallace Group Inc. to provide the engineering for the project.
• Authorization for Mary Kay Thomas, President of Amazing Grants Inc, to prepare
the grant application for Funding for the City of Madisonville through the Office of
Rural Community Affairs. (ORCA)
*****Motion was made by Debra Drake. Seconded by Donald Myrick, All voting aye Motion Carried
2. PRESENTATION OF COLLECTIONS SERVICES OFFERED BY MANAGEMENT KONCEPTS,
INC, - HUBERT J. KEISHEIMER. THE CITY COUNCIL MAY DISCUSS AND TAKE ACTIONS
WITH REGARD TO THIS PRESENTATION, COLLECTION SERVICES TO INCLUDE THE FOLLOWING:
• EMS ACCOUNTS, • WEED ABATEMENT•DEMOLITION•JUVENILE CORRECTION ACCOUNTS
• HOSPITAL ACCOUNTS•MUNICIPAL COURT ACCOUNTS/WARRANTS•UTILITY ACCOUNTS
WATER,SEWER,GARBAGE•STUDENT LOANS•CHILD SUPPORT•NSF CHECKS
*****Motion was made by Donald Myrick, Seconded by Debra Drake, All voting aye, Motion Carried
Pg 3 1/12/09
3. PRESENTATION OF COLLECTION ACTIVITY FOR DELINQUENT AD VALOREM TAXES
OFFERED BY LINEBARGER GOGAN, BLAIR & SAMPSON, LLP FOR ACTIVITIES IN 2008-
2009-BOBBY RICH.
*****Discussion only
4. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE PROVIDING FOR
AMENDMENT # 1 FOR FIRST QUARTER FOR THE BUDGET FOR FY 2008-2009
*****Motion was made by Debra Drake to approve an ordinance providing for amendment #1 for first
Quarter for the budget for FY 2008-2009, Seconded by Terri Creel, All voting aye, Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS WITH REGARD TO JOINING THE PURCHASING
SOLUTIONS ALLIANCE BETWEEN THE CITY OF MADISONVILLE AND BRAZOS VALLEY
COUNCIL OF GOVERNMENTS
*****Motion was made by Terri Creel, Seconded by Debra Drake, All voting aye. Motion Carried
6. APPOINTMENT OF JOHN REED AS THE CITY’S FLOOD ZONE ADMINISTRATOR TO ISSUE
PERMITS WITHIN FLOOD ZONE AREA OF THE CITY.
*****Motion was made by Donald Myrick for the City Manager or his designated representative for the
City’s flood zone administrator. Seconded by Terri Creel, All voting aye, Motion Carried
7. WAS MOVE TO THE TOP OF THE AGENDA
8. DISCUSS AND CONSIDER LETTER OF SUPPORT FOR THE MADISON BELL AIR PERMIT
*****Motion was made by Donald Myrick to have City Attorney write the support letter and have the
City Manager and Mayor Pro Tem to look at it Seconded Terri Creel, All voting aye, Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 9:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
MINUTES CALLED CITY COUNCIL MEETING DECEMBER 15, 2008
CITY COUNCIL SPECIAL CALLED MEETING pg 1
WORKSHOP DECEMBER 15, 2008
MINUTES
The Madisonville City Council met in a workshop meeting on December 15, 2008 at 12:05 p.m. (Noon) at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 12:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 12:05 P.M.(Noon)
II. INVOCATION – Donald Myrick
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)-None
1. DISCUSS AND CONSIDER POSSIBLE ACTIONS REGARDING THE
UTILIZATION OF A SUPPLEMENTAL EVIRONMENTAL PROJECT
(SEP) AS OPPOSED TO PAYING THE DIRECT FINE IN THE AMOUNT
OF $5,200.00 TO THE TEXAS COMMISSION ON ENVIRONMENTAL
QUALITY FOR ALLEGED VIOLATIONS AT THE WASTEWATER
TREATMENT PLANT,
******Motion was made by Marvin Stanton to approve using a water and wastewater
assistance SEP to offset the $5,200.00 fine imposed by the TCEQ on Madisonville
Seconded by Debra Drake, All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
Pg 2 Dec 15 ‘08
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 12:35 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
WORKSHOP DECEMBER 15, 2008
MINUTES
The Madisonville City Council met in a workshop meeting on December 15, 2008 at 12:05 p.m. (Noon) at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 12:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 12:05 P.M.(Noon)
II. INVOCATION – Donald Myrick
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)-None
1. DISCUSS AND CONSIDER POSSIBLE ACTIONS REGARDING THE
UTILIZATION OF A SUPPLEMENTAL EVIRONMENTAL PROJECT
(SEP) AS OPPOSED TO PAYING THE DIRECT FINE IN THE AMOUNT
OF $5,200.00 TO THE TEXAS COMMISSION ON ENVIRONMENTAL
QUALITY FOR ALLEGED VIOLATIONS AT THE WASTEWATER
TREATMENT PLANT,
******Motion was made by Marvin Stanton to approve using a water and wastewater
assistance SEP to offset the $5,200.00 fine imposed by the TCEQ on Madisonville
Seconded by Debra Drake, All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
Pg 2 Dec 15 ‘08
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 12:35 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
AGENDA WORKSHOP CALLED MEETING DECEMBER 15, 2008
NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 15, 2008 at 12:00 P.M. (Noon) 210 W. COTTONWOOD, MADISONVILLE TEXAS.
COUNCIL WORKSHOP:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS
1. DISCUSS AND CONSIDER POSSIBLE ACTIONS REGARDING THE
UTILIZATION OF A SUPPLEMENTAL EVIRONMENTAL PROJECT
(SEP) AS OPPOSED TO PAYING THE DIRECT FINE IN THE AMOUNT
OF $5,200.00 TO THE TEXAS COMMISSION ON ENVIRONMENTAL
QUALITY FOR ALLEGED VIOLATIONS AT THE WASTEWATER
TREATMENT PLANT,
• THE CITY COUNCIL MAY DISCUSS A CUSTOM PROJECT
AND OR
• THE CITY COUNCIL MAY DISCUSS A PROJECT, WHICH IS
ALREADY APPROVED BY THE TCEQ.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
OPEN SESSION: pg 2 Dec 15’ 08
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.
2. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 12:00 P.M. (NOON) ON DECEMBER 12, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 15, 2008 at 12:00 P.M. (Noon) 210 W. COTTONWOOD, MADISONVILLE TEXAS.
COUNCIL WORKSHOP:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS
1. DISCUSS AND CONSIDER POSSIBLE ACTIONS REGARDING THE
UTILIZATION OF A SUPPLEMENTAL EVIRONMENTAL PROJECT
(SEP) AS OPPOSED TO PAYING THE DIRECT FINE IN THE AMOUNT
OF $5,200.00 TO THE TEXAS COMMISSION ON ENVIRONMENTAL
QUALITY FOR ALLEGED VIOLATIONS AT THE WASTEWATER
TREATMENT PLANT,
• THE CITY COUNCIL MAY DISCUSS A CUSTOM PROJECT
AND OR
• THE CITY COUNCIL MAY DISCUSS A PROJECT, WHICH IS
ALREADY APPROVED BY THE TCEQ.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
OPEN SESSION: pg 2 Dec 15’ 08
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.
2. Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 12:00 P.M. (NOON) ON DECEMBER 12, 2008.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008
MINUTES REGULAR COUNCIL MEETING DECEMBER 8, 2008
REGULAR CITY COUNCIL MEETING pg 1
December 8, 2008
MINUTES
The Madisonville City Council met in a regular meeting on December 8, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:
A motion was made by Donald Myrick to approve minutes on November 10, 2008 and
December 2, 2008, as written, and approved Accounts Payable as written, Seconded by Lois Brown. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF ONE
POLICE PACKAGE VEHICLE FOR THE POLICE DEPARTMENT, THE COUNCIL
MAY AWARD A BID BASED ON THE LOWEST COS OF THE BEST VALUE OR
THEY MAY REJECT ALL OF THE BIDS.
********Motion was made by Donald Myrick to consider bids received from Henson Ford for the
Purchase of one Police Package vehicle for the Police Department. Seconded Lois Brown
All voting aye, Motion Carried
NEW BUSINESS:
1. DISCUSS AND CONSIDER THE APPROVAL OF NOTICE OF ENFORCEMENT
ORDER AND THE APPROVAL OF THE “AGREED ORDER” AS PROPOSED
BY THE TCEQ. AUTHORIZATION FOR THE CITY OF MADISONVILLE TO
PAY THE PENALTY IMPOSED BY THE TCEQ IN THE AMOUNT OF $5,200.00.
THE FINE SHALL BE TAKEN OUT OF CONTINGENCY FUNDS FOR THE
ENTERPRICE FUND.
Pg 2 Dec 8 08
*********Motion was made by Donald Myrick to authorize the City of Madisonville to pay the
Penalty imposed by the TCEQ in the amount of $5,200.00. Seconded by Terri Creel.
All voting aye, Motion Carried.
2. DISCUSS AND CONSIDER THE RECOMMENDATIONS OF THE WALLACE
GROUP FOR OPERATIONS AT THE WASTEWATER TREATMENT PLANT-
BOB WALLACE OR PAUL BOYER
*********Discussion only
3. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR HEALTH INSURANCE
PRESCRIPTION,VISION, DENTAL, LIFE INSURANCE AS WELL AS ACCIDENTAL
DEATH AND DISABILITY COVERAGE.
**********Motion was made by Donald Myrick to accept the bid from The Texas Municipal League
Intergovernmental Risk Pool, Seconded by Debra Drake. All Voting aye, Motion Carried.
4. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR A BANK DEPOSITORY.
**********Motion was made by Terri Creel to accept the bid from the Madisonville State Bank
Seconded by Marvin Stanton. All voting aye, Motion Carried.
5. DISCUSS AND CONSIDER BIDS RECEIVED FOR PROPERTY STRUCK OFF TO
TO THE CITY OF MADISONVILLE WHICH IS DESCRIBED AS LOT 54, SECTION
2, HOLLIS ADDITION TO THE CITY OF MADISONVILLE, MADISON COUNTY,
TEXAS AS DESCRIBED IN VOLUME 252, PAGE 747, DEED RECORDS OF
MADISON COUNTY, TEXAS (R24645). THE BID RECEIVED IS FROM JANIE
MORNING IN THE AMOUNT OF $500.00
**********Motion was made by Lois Brown to accept the bid from Janie Morning in the amount of
$500.00 (struck off property). Seconded by Terri Creel, All voting aye Motion Carried
6. DISCUSS AND CONSIDER A REQUEST BY THE MADISON COUNTY EDC TO
WAIVE TAXES IN THE AMOUNT OF $464.85
**********Motion was made by Marvin Stanton to pay the taxes for EDC. Seconded by Debra Drake
All voting aye, Motion Carried
7. DISCUSS AND CONSIDER THE APPOINTMENT OF TWO FIREMEN TWO
CIVILIANS TO SERVE AS TRUSTEES PURSUANT TO TITLE 8, GOVERNMENT
CODE SUBTITLE H, TEXAS FIRE AGENCY SERVICES RETIREMENT SYSTEM,
SECTION 865,012 AS THE CURRENT MEMBERS TERMS HELD BY CHRIS
GILBERT, DANNY BUTTS, ED FANNIN AND PATSY CONLEY WILL BE
EXPIDRING ON 12-31-08.
**********Motion was made by Terri Creel to appoint Roger Padon and reappoint Chris
Gilbert, Danny Butts and Ed Fannin to serve as trustees on the local firemen’s
retirement board. Seconded by Lois Brown, All voting aye, Motion Carried
DEPARTMENT REPORTS:
reports – good
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT: Pg 3 Dec 8 08
A motion was made by Donald Myrick to adjourn at 7:45 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
December 8, 2008
MINUTES
The Madisonville City Council met in a regular meeting on December 8, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:
A motion was made by Donald Myrick to approve minutes on November 10, 2008 and
December 2, 2008, as written, and approved Accounts Payable as written, Seconded by Lois Brown. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF ONE
POLICE PACKAGE VEHICLE FOR THE POLICE DEPARTMENT, THE COUNCIL
MAY AWARD A BID BASED ON THE LOWEST COS OF THE BEST VALUE OR
THEY MAY REJECT ALL OF THE BIDS.
********Motion was made by Donald Myrick to consider bids received from Henson Ford for the
Purchase of one Police Package vehicle for the Police Department. Seconded Lois Brown
All voting aye, Motion Carried
NEW BUSINESS:
1. DISCUSS AND CONSIDER THE APPROVAL OF NOTICE OF ENFORCEMENT
ORDER AND THE APPROVAL OF THE “AGREED ORDER” AS PROPOSED
BY THE TCEQ. AUTHORIZATION FOR THE CITY OF MADISONVILLE TO
PAY THE PENALTY IMPOSED BY THE TCEQ IN THE AMOUNT OF $5,200.00.
THE FINE SHALL BE TAKEN OUT OF CONTINGENCY FUNDS FOR THE
ENTERPRICE FUND.
Pg 2 Dec 8 08
*********Motion was made by Donald Myrick to authorize the City of Madisonville to pay the
Penalty imposed by the TCEQ in the amount of $5,200.00. Seconded by Terri Creel.
All voting aye, Motion Carried.
2. DISCUSS AND CONSIDER THE RECOMMENDATIONS OF THE WALLACE
GROUP FOR OPERATIONS AT THE WASTEWATER TREATMENT PLANT-
BOB WALLACE OR PAUL BOYER
*********Discussion only
3. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR HEALTH INSURANCE
PRESCRIPTION,VISION, DENTAL, LIFE INSURANCE AS WELL AS ACCIDENTAL
DEATH AND DISABILITY COVERAGE.
**********Motion was made by Donald Myrick to accept the bid from The Texas Municipal League
Intergovernmental Risk Pool, Seconded by Debra Drake. All Voting aye, Motion Carried.
4. DISCUSS AND CONSIDER THE BIDS RECEIVED FOR A BANK DEPOSITORY.
**********Motion was made by Terri Creel to accept the bid from the Madisonville State Bank
Seconded by Marvin Stanton. All voting aye, Motion Carried.
5. DISCUSS AND CONSIDER BIDS RECEIVED FOR PROPERTY STRUCK OFF TO
TO THE CITY OF MADISONVILLE WHICH IS DESCRIBED AS LOT 54, SECTION
2, HOLLIS ADDITION TO THE CITY OF MADISONVILLE, MADISON COUNTY,
TEXAS AS DESCRIBED IN VOLUME 252, PAGE 747, DEED RECORDS OF
MADISON COUNTY, TEXAS (R24645). THE BID RECEIVED IS FROM JANIE
MORNING IN THE AMOUNT OF $500.00
**********Motion was made by Lois Brown to accept the bid from Janie Morning in the amount of
$500.00 (struck off property). Seconded by Terri Creel, All voting aye Motion Carried
6. DISCUSS AND CONSIDER A REQUEST BY THE MADISON COUNTY EDC TO
WAIVE TAXES IN THE AMOUNT OF $464.85
**********Motion was made by Marvin Stanton to pay the taxes for EDC. Seconded by Debra Drake
All voting aye, Motion Carried
7. DISCUSS AND CONSIDER THE APPOINTMENT OF TWO FIREMEN TWO
CIVILIANS TO SERVE AS TRUSTEES PURSUANT TO TITLE 8, GOVERNMENT
CODE SUBTITLE H, TEXAS FIRE AGENCY SERVICES RETIREMENT SYSTEM,
SECTION 865,012 AS THE CURRENT MEMBERS TERMS HELD BY CHRIS
GILBERT, DANNY BUTTS, ED FANNIN AND PATSY CONLEY WILL BE
EXPIDRING ON 12-31-08.
**********Motion was made by Terri Creel to appoint Roger Padon and reappoint Chris
Gilbert, Danny Butts and Ed Fannin to serve as trustees on the local firemen’s
retirement board. Seconded by Lois Brown, All voting aye, Motion Carried
DEPARTMENT REPORTS:
reports – good
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT: Pg 3 Dec 8 08
A motion was made by Donald Myrick to adjourn at 7:45 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
MINUTES CALLED CITY COUNCIL MEETING DECEMBER 2, 2008
CITY COUNCIL SPECIAL CALLED MEETING pg 1
WORKSHOP DECEMBER 2, 2008
MINUTES
The Madisonville City Council met in a workshop meeting on December 2, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
VISITORS FORUM (3 MINUTES) W.C. Bennett had concerns about the lease
Agreement with the Chamber of Commerce. Rae Kubiak had concerns with the
Possible contract with the convention and tourism services. Jackie Johnson had
Concerns about heavy trash pick up and complains about her next door neighbor
Having trash on her property. John Mock explain how the Chamber, Art
Council and Down Town Merchant spend the money on advertising.
********Motion was made by Terri Creel to go into close session at 6:05 P.M. Seconded by
Debra Drake, All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
Pg.2 Dec 2 08
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
******Motion was made by Donald Myrick to go back into open session at 7:00 P.M.
Seconded by Debra Drake Motion Carried.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after
returning to open session.
******No decisions made at this time
2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
******No action taken, Mr. Paul Catoe (City Manager) will work up a contract with the
Chamber Board.(for next year’s budget)
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
******No action taken, City Manager, Rae Kubiak, John Mock and Mushroom Festival
Board get together to discuss Rae Kubiak’s job description.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
******No action taken, City Manager will work up a contract on a lease agreement with the
Madison County Economic Development (for next year’s budget)
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:45 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary
WORKSHOP DECEMBER 2, 2008
MINUTES
The Madisonville City Council met in a workshop meeting on December 2, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
VISITORS FORUM (3 MINUTES) W.C. Bennett had concerns about the lease
Agreement with the Chamber of Commerce. Rae Kubiak had concerns with the
Possible contract with the convention and tourism services. Jackie Johnson had
Concerns about heavy trash pick up and complains about her next door neighbor
Having trash on her property. John Mock explain how the Chamber, Art
Council and Down Town Merchant spend the money on advertising.
********Motion was made by Terri Creel to go into close session at 6:05 P.M. Seconded by
Debra Drake, All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
Pg.2 Dec 2 08
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
******Motion was made by Donald Myrick to go back into open session at 7:00 P.M.
Seconded by Debra Drake Motion Carried.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after
returning to open session.
******No decisions made at this time
2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
******No action taken, Mr. Paul Catoe (City Manager) will work up a contract with the
Chamber Board.(for next year’s budget)
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
******No action taken, City Manager, Rae Kubiak, John Mock and Mushroom Festival
Board get together to discuss Rae Kubiak’s job description.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
******No action taken, City Manager will work up a contract on a lease agreement with the
Madison County Economic Development (for next year’s budget)
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:45 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary
Monday, February 2, 2009
MINUTES CALLED CITY COUNCIL MEETING NOVEMBER 10, 2008
REGULAR CITY COUNCIL MEETING pg 1
November 10, 2008
MINUTES
The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on October 10, 2008
as written. Seconded by Lois Brown all voting aye. Motion Carried. A motion was made by
Debra Drake to approve Accounts Payable as written. Seconded by Lois Brown. All voting aye. Motion Carried. A motion was made by Marvin Stanton to approve Drakes Service as written. Seconded by Donald Myrick. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF (3)
THREE POLICE PACKAGE VEHICLES THROUGH A LEASE PURCHASE PROGRAM
********Motion was made by Donald Myrick to purchase three (3) new vehicles through the proposed
Bids for Madisonville Police, the motion then died for lack of second one.
********Motioned by Debra Drake. for the ultimate rejection of the three car bid and to begin seeking
New one car bid. Seconded by Marvin Stanton. Item passed 4-1 vote Donald Myrick opposed
2. DISCUSS AND CONSIDER THE FINANCING OF (3) POLICE PACKAGE
VEHICLES.
********Skip
3. DISCUSS AND CONSIDER THE PROVISIONS OF CITY ORDINANCE NO. 315B AS
AND APPROVED BY THE CHIEF OF POLICE REGARDING HIS TRAVEL TIME TO
AND FROM HIS HOME.
Pg 2 Nov 10’08
*******No action taken
NEW BUSINESS:
1. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE POSSIBLE LEASE
OF LAND FOR THE CONSTRUCTION OF AN AIRPORT HANGER TO LOCATED
AT THE MADISONVILLE MUNICIPAL AIRPORT-BRENT HOLLINGSWORTH.
***********City Manager, City Attorney and Mr. Hollingsworth will get together to discuss the requirements
2. DISCUSS AND POSSIBLE APPROVAL OF LEASE AGREEMENTS WITH EXISTING
AIRPORT HANGAR OWNERS.
***********Skip
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE REQUEST FOR MADISON
COUNTY TO UTILIZE THE TRUMAN CENTER FOR THEIR CHRISTMAS PARTY AND
REQUEST FOR THE WAIVER OF THE DEPOSIT FEE AND USE FEE-DON GROOMS
*********** Motion was made by Terri Creel to waive the deposit fees and use fees for Madison County to
Utilize the Truman Center for their Christmas Party. Seconded Debra Drake. (only the County)
All Voting aye Motion Carried.
4. DISCUSS AND CONSIDERATION REGARDING THE REVISIONS OF THE CITY
SIGN ORDINANCE-JOHN REED ENFORCEMENT.
***********Motion was made by Lois Brown regarding the revisions of the City Sign Ordinance
Grant from 48 feet to 105 feet. Seconded by Donald Myrick. All voting aye. Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE STATUS OF WATEWATER
TREATMENT PLANT BEING PLACED UNDER AN ENFORCEMENT ORDER BY
THE TCEQ-JOHN REED, PLANT OPERATOR
***********Motion was made by Donald Myrick to authorized The Wallace Group to do a study and help
the City with a response to the TCEQ. Seconded by Terri Creel, All voting aye. Motion Carried
6. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE AUTHORIZATION OF
THE WALLACE GROUP TO PREPARE AN EMERGENCY ACTION PLAN FOR TOWN
BRANCH WS SCS SITE! DAM, TX03222 AND THE TOWN BRANCH WS SCS SITE
2- DAM, TX03321.
***********No action taken
7. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE PAYMENT OF DAMAGE
CLAIM AS A RESULT OF A VEHICLE HITTING A POTHOLE-KEVIN FORD.
***********Die
8. DISCUSS AND CONSIDER ACTIONS TO APPROVE A PRIVACY A POLICY AS
REQUIRED BY H.B.2015, WHICH WILL ALLOW SCOTT & WHITE TO RELEASE
CERTAIN CLAIM INFORMATION FOR OTHER COMPANIES TO BID ON THE CITIES
HEALTH INSURANCE.
***********Motion was taken by Debra Drake to approve a privacy policy as required by H.B. 2015, which
will allow Scott & White to release certain claim information for other companies to bid on the
Cities Health Insurance. Seconded by Donald Myrick All voting aye Motion Carried.
9. DISCUSSION AND POSSIBLE ACTIONS REGARDING PARTICIPATION IN THE
YOUTH PROGRAMS SPONSORED BY THE TEXAS MUNICIPAL LEAGUE-DONNIE
MYRICK.
***********No action required
10. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE CITY AMENDING TO
TAKE HOME POLICY TO ALLOW KEVIN STORY TO TAKE HIS CITY VEHICLE HOME
IN THE EVENINGS TO RESPOND TO CALLS ON A 24 HOUR PER DAY BASIS-
DONNIE MYRICK
***********City Manager will work on a plan in amending the policy regarding city employees taking city-
owned vehicles to their homes,
Pg 3 Nov 10, 08
11. DISCUSSION AND POSSIBLE ACTIONS TO ACCEPT THE RESIGNATION OF RICHARD
BYRD FROM THE PLANNING & ZONING COMMISISION AND THE APPOINTMENT
OF A REPLACEMENT FOR MR. BYRD.
**********Motion was taken by Lois Brown to accept the resignation of Richard Byrd from the Planning
& Zoning Commission and for the City Manager to contact the Planning & Zoning Board to
replace Richard Byrd. Seconded by Debra Drake. All voting aye. Motion Carried
12. DISCUSSIONS AND POSSIBLE ACTIONS REGARDING AUTHORIZATION FOR THE
CITY ATTORNEY TO PREPARE A WATER & SEWER MAIN EXTENSION POLICY
********** City Council Members direct the City Attorney and City Manager to prepare a Water & Sewer
Main extension policy.
13. DEPARTMENT REPORTS:
reports – good
*********Motion was made by Terri Creel to go into close session at 7:40 p.m. seconded by
Debra Drake. All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into Open session at 7:55 p.m. seconded
by Debra Drake all voting aye motion carried
- Discussion on personnel matters
ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 8:15 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
November 10, 2008
MINUTES
The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on October 10, 2008
as written. Seconded by Lois Brown all voting aye. Motion Carried. A motion was made by
Debra Drake to approve Accounts Payable as written. Seconded by Lois Brown. All voting aye. Motion Carried. A motion was made by Marvin Stanton to approve Drakes Service as written. Seconded by Donald Myrick. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF (3)
THREE POLICE PACKAGE VEHICLES THROUGH A LEASE PURCHASE PROGRAM
********Motion was made by Donald Myrick to purchase three (3) new vehicles through the proposed
Bids for Madisonville Police, the motion then died for lack of second one.
********Motioned by Debra Drake. for the ultimate rejection of the three car bid and to begin seeking
New one car bid. Seconded by Marvin Stanton. Item passed 4-1 vote Donald Myrick opposed
2. DISCUSS AND CONSIDER THE FINANCING OF (3) POLICE PACKAGE
VEHICLES.
********Skip
3. DISCUSS AND CONSIDER THE PROVISIONS OF CITY ORDINANCE NO. 315B AS
AND APPROVED BY THE CHIEF OF POLICE REGARDING HIS TRAVEL TIME TO
AND FROM HIS HOME.
Pg 2 Nov 10’08
*******No action taken
NEW BUSINESS:
1. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE POSSIBLE LEASE
OF LAND FOR THE CONSTRUCTION OF AN AIRPORT HANGER TO LOCATED
AT THE MADISONVILLE MUNICIPAL AIRPORT-BRENT HOLLINGSWORTH.
***********City Manager, City Attorney and Mr. Hollingsworth will get together to discuss the requirements
2. DISCUSS AND POSSIBLE APPROVAL OF LEASE AGREEMENTS WITH EXISTING
AIRPORT HANGAR OWNERS.
***********Skip
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE REQUEST FOR MADISON
COUNTY TO UTILIZE THE TRUMAN CENTER FOR THEIR CHRISTMAS PARTY AND
REQUEST FOR THE WAIVER OF THE DEPOSIT FEE AND USE FEE-DON GROOMS
*********** Motion was made by Terri Creel to waive the deposit fees and use fees for Madison County to
Utilize the Truman Center for their Christmas Party. Seconded Debra Drake. (only the County)
All Voting aye Motion Carried.
4. DISCUSS AND CONSIDERATION REGARDING THE REVISIONS OF THE CITY
SIGN ORDINANCE-JOHN REED ENFORCEMENT.
***********Motion was made by Lois Brown regarding the revisions of the City Sign Ordinance
Grant from 48 feet to 105 feet. Seconded by Donald Myrick. All voting aye. Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE STATUS OF WATEWATER
TREATMENT PLANT BEING PLACED UNDER AN ENFORCEMENT ORDER BY
THE TCEQ-JOHN REED, PLANT OPERATOR
***********Motion was made by Donald Myrick to authorized The Wallace Group to do a study and help
the City with a response to the TCEQ. Seconded by Terri Creel, All voting aye. Motion Carried
6. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE AUTHORIZATION OF
THE WALLACE GROUP TO PREPARE AN EMERGENCY ACTION PLAN FOR TOWN
BRANCH WS SCS SITE! DAM, TX03222 AND THE TOWN BRANCH WS SCS SITE
2- DAM, TX03321.
***********No action taken
7. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE PAYMENT OF DAMAGE
CLAIM AS A RESULT OF A VEHICLE HITTING A POTHOLE-KEVIN FORD.
***********Die
8. DISCUSS AND CONSIDER ACTIONS TO APPROVE A PRIVACY A POLICY AS
REQUIRED BY H.B.2015, WHICH WILL ALLOW SCOTT & WHITE TO RELEASE
CERTAIN CLAIM INFORMATION FOR OTHER COMPANIES TO BID ON THE CITIES
HEALTH INSURANCE.
***********Motion was taken by Debra Drake to approve a privacy policy as required by H.B. 2015, which
will allow Scott & White to release certain claim information for other companies to bid on the
Cities Health Insurance. Seconded by Donald Myrick All voting aye Motion Carried.
9. DISCUSSION AND POSSIBLE ACTIONS REGARDING PARTICIPATION IN THE
YOUTH PROGRAMS SPONSORED BY THE TEXAS MUNICIPAL LEAGUE-DONNIE
MYRICK.
***********No action required
10. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE CITY AMENDING TO
TAKE HOME POLICY TO ALLOW KEVIN STORY TO TAKE HIS CITY VEHICLE HOME
IN THE EVENINGS TO RESPOND TO CALLS ON A 24 HOUR PER DAY BASIS-
DONNIE MYRICK
***********City Manager will work on a plan in amending the policy regarding city employees taking city-
owned vehicles to their homes,
Pg 3 Nov 10, 08
11. DISCUSSION AND POSSIBLE ACTIONS TO ACCEPT THE RESIGNATION OF RICHARD
BYRD FROM THE PLANNING & ZONING COMMISISION AND THE APPOINTMENT
OF A REPLACEMENT FOR MR. BYRD.
**********Motion was taken by Lois Brown to accept the resignation of Richard Byrd from the Planning
& Zoning Commission and for the City Manager to contact the Planning & Zoning Board to
replace Richard Byrd. Seconded by Debra Drake. All voting aye. Motion Carried
12. DISCUSSIONS AND POSSIBLE ACTIONS REGARDING AUTHORIZATION FOR THE
CITY ATTORNEY TO PREPARE A WATER & SEWER MAIN EXTENSION POLICY
********** City Council Members direct the City Attorney and City Manager to prepare a Water & Sewer
Main extension policy.
13. DEPARTMENT REPORTS:
reports – good
*********Motion was made by Terri Creel to go into close session at 7:40 p.m. seconded by
Debra Drake. All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into Open session at 7:55 p.m. seconded
by Debra Drake all voting aye motion carried
- Discussion on personnel matters
ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 8:15 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
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