REGULAR COUNCIL MEETING JANUARY 12, 2009

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JANUARY 12, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:


AGENDA



I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written:
December 8, 2008 and December 15, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.

REVENUES AND EXPENDITURES REPORTS

DEPARTMENT HEAD REPORTS: (Moved to the front of the Agenda at the request of the Mayor Dean)

Discussion of Municipal Court Report
Discussion of Police Department Report – Lt. McClure
· Donation for the Crime Stoppers
· Invitation to the Jr. High for receipt of Stuffed Animals
· Meeting with the Board regarding the Juneteenth Club.
· Condolences to the Stanton Family
· Letter of Appreciation from Local Citizen Pg. 2 1/12/09
· Status of New Police Car
Discussion of Fire Department Report – Thom Jones
· Oil Field Fire Assistance – North Zulch
· Received mutual aid on fire from Midway
· Cost for handheld radios
· Review of number of calls
Presentation of Convention and Tourism Report – Rae Kubiak
· Presentation regarding major activities for the previous month
· Presentations regarding the types of phone calls received
Presentation of City Manager’s Report – Paul Catoe
Presentation of the monthly fiscal report for the month of December, 2008
Presentations regarding upcoming Zoning Issues.
1. Issues relating to residential establishments located within the Retail District.
2. Issues relating to the outside storage of certain items located within the General Business District.
3. Issues related to lot sizes in the Single Family - 1 District.
Discussions regarding the appointment of Paul Catoe as the representative to the Brazos Valley Council Of Governments Regional Transportation Planning Committee.
Report on the letter of progress submitted to the TCEQ on 12-19-08 regarding the City being placed under enforcement for collection system violations.
Report on the letter submitted to the TCEQ on 12-15-08 regarding the Town Branch Dam Sites #1 and #2.
Report on the status of the Waste Water Treatment Plant.
Report on Invoice received from Dave Ward.

OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:

1. Presentation of Information regarding Capital Improvement Project for 2009, Paul Boyer and Bob Wallace – The Wallace Group, Inc.

· Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project along with other upcoming City Projects.
· Authorization for the Wallace Group, Inc. to prepare the preliminary and primary applications for long term funding with the Farmers Home Administration / Rural Development.
· Authorization for the Wallace Group, Inc. to also prepare an application for funding through the Texas Water Development Board as part of the overall Federal Economic Recovery Stimulus Program.
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2. Presentation of Information regarding the installation of Game Fencing around the parameters of the Madisonville Municipal Airport – Under the RAMP Program through the Texas Department of Transportation –City Manager, Paul Catoe

· Discussion and possible actions to approve the revised RAMP application to allow for the construction of a Game Fence around the parameter of the airport.
· Authorization for the Wallace Group to complete the plans and Specifications and to solicit bids for the project.

3. Presentation of Information regarding The Parks & Wildlife Grant for Funds to construct a walking Trail – Project Number RT 0522. – City Manager, Paul Catoe

· Authorization for the Wallace Group to prepare the plans and specifications for the work to be completed by both contract labor and or the City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant.

4. Presentation of funding options for the 2009 CIP Project – Joseph W. Morrow
First Southwest Company.

· Authorization for the City of Madisonville to enter into contracts with First
Southwest Company to provide:

1. Financial Advisory Services which will include the authorization for First Southwest Company to review various types of funding sources available for the City and to make recommendations back to the City of Madisonville regarding the most attractive funding sources available for the City. Funding sources may include but are not necessarily limited to, Rural Development – the Farmers Home Administration, private placement, public placement, the Office of Rural Community Affairs and the Texas Water Development Board.

2. Authorization for the City of Madisonville to enter into a 2nd contract
authorizing First Southwest Company to represent the City as an agent to
find a bank buyer for the pending issue for 2009.

5. Presentation of Information on the $250,000 CDBG through the Office of Rural Community Affairs for Wastewater Collection System Improvements – City Manager Paul Catoe.

6. Presentation of a revised “Agreed Order” from the TCEQ regarding Enforcement Order RN101719821 and authorization for the Mayor to execute the revised agreement - City Manager, Paul Catoe. This will allow the City to participate in an approved SEP Project.



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NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:



1. Presentation of Information regarding available funding in the amount of 1.3 Billion Dollars through the Office of Rural Community Affairs for eligible activities for Cities and Counties, which were negatively impacted by Hurricane Ike.

· Authorization for the Wallace Group Inc. to provide the engineering for the Project.
· Authorization for Mary Kay Thomas, President of Amazing Grants Inc. to prepare the grant application for Funding for the City of Madisonville through the Office of Rural Community Affairs. (ORCA)
2. Presentation of collections services offered by Management Koncepts, Inc. – Hubert J. Keisheimer. The City Council may discuss and take actions with regard to this presentation. Collection services to include the following:

· EMS Accounts
· Weed Abatement
· Demolition
· Juvenile Correction Accounts
· Hospital Accounts
· Municipal Court Accounts/warrants
· Utility Accounts: water, sewer, garbage
· Student Loans
· Child Support
· NSF Checks

3. Presentation of collection activity for delinquent Ad Valorem Taxes offered by Linebarger Goggan, Blair & Sampson, LLP for activities in 2008 & 2009 – Bobby Rich.

· Discussions regarding an alphabetized list of delinquent accounts from 2007 and back show the names of individuals or businesses and how much they owe the City of Madisonville in delinquent taxes showing the total amount due to the City including penalties and interest.
· Discussions regarding a list showing the 20 largest accounts which reflect the names and amounts of the individuals or businesses and the amount owned the City of Madisonville including penalties and interest in order of the largest amount down to the smallest account.
· Discussions regarding the status of collections in 2008.
· Discussions regarding the number of properties for which suit was filed in 2008.
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· Discussions regarding the number of properties, which are currently underway on behalf of the City of Madisonville.
· Discussions regarding the number of properties, which were sold at the steps of the courthouse in 2008 VS the number of properties which were struck off to the City.
· Discussions regarding plans for collecting delinquent taxes in 2009 along with expectations for collections.
· Discussions with regard to a list of properties which have been struck off to the City and which need to be sold and placed back on the tax rolls.
· Discussions with regard to advertising properties in the local paper to perhaps obtain more bids for the City to consider.

4. Discuss and Consider the Approval of an ordinance providing for amendment # 1 for first quarter for the budget for FY 2008-2009 – Ruth Smith, Director of Finance.

5. Discussion and possible actions with regard to joining the Purchasing Solutions Alliance between the City of Madisonville and Brazos Valley Council of Governments – City Manager, Paul Catoe.

6. Appointment of John Reed as the City’s Flood Zone Administrator to issue permits within flood Zone Areas of the City.

7. Discuss and consider approval of Base Rate Increase for Entergy – Ronnie Hale, Customer Service Representative will make the presentation. (When Mr. Hale arrives, please allow him to make his presentation at the beginning of the next agenda Item as he has other presentations to make this afternoon.)

8. Discuss and consider Letter of Support for the Madison Bell Air Permit.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:
9. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Adjournment.

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I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JANUARY 9, 2008.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.