Madisonville City Council - Agendas / Minutes: 2008

Friday, December 5, 2008

REGULAR CITY COUNCIL MEETING DECEMBER 8, 2008

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON DECEMBER 8, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written:
November 10, 2008 and December 2, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.

REVENUES AND EXPENDITURES REPORTS

OLD BUSINESS: The Council may discuss and take actions on the following
Agenda Items:

1. Discuss and consider bids for the purchase of one police package vehicle
for the police Department. The Council may award a bid based on the
lowest cost of the best value or they may reject all of the bids.

NEW BUSINESS: The City may discuss and take actions on the following Agenda
Items:
Pg 2 Dec 8 08

1. Discuss and consider the approval of Notice of Enforcement order and the
approval of the “Agreed Order” as proposed by the TCEQ. Authorization for
the City of Madisonville to pay the penalty imposed by the TCEQ in the
amount of $5,200.00. The fine shall be taken out of contingency funds for the
Enterprise Fund.

2. Discuss and consider the recommendations of the Wallace Group for
operations at the Wastewater Treatment Plant-Bob Wallace or Paul Boyer.

• Presentations regarding the operations at the wastewater treatment plant as
well as the results of the monthly effluent reports over the period in
question.

• Discussion and possible actions regarding the lease or purchase of the
Aqua-Zyme Disposal Systems as Sludge Dewatering Device for use at
the Wastewater Treatment Plant.

• Discussion and possible authorization for the City Manager to seek
temporary full time help to run the belt press an additional 40 hours per
week until the MLSS comes down to the acceptable level.

3. Discuss and consider the bids received for Health Insurance, Prescription,
Vision, Dental, Life Insurance as well as accidental death and disability
coverage.

• Review and consider bids received from The Texas Municipal League
Intergovernmental Risk Pool.

• Review and consider bids received from The Scott & White Health Plan.

4. Discuss and consider the bids received for a bank depository.

• Review and consider bids received form the Madisonville State Bank.

• Review and consider bids received form the Wells Fargo Bank.

5. Discuss and consider bids received for property struck off to the City of
Madisonville which is described as Lot 54, Section 2, Hollis Addition to the
City of Madisonville, Madison County, Texas as described in volume 252,
Page 747, Deed Records of Madison County, Texas (R24645). The Bid
Received is from Janie Morning in the amount of $500.00

Pg 3 Dec 8 08
6. Discuss and consider a request by the Madison County EDC to waive taxes in
the amount of $464.85

7. Discuss and consider the appointment of two firemen two civilians to
serve as trustees pursuant to Title 8, Government Code Subtitle H, Texas Fire
Agency Services Retirement System, Section 865,012 as the current members
terms held by Chris Gilbert, Danny Butts, Ed Fannin and Patsy Conley will be
expiring on 12-31-08.

Presentation of Departmental Reports:

• Presentation of the Municipal Court Report
• Presentation of the Police Department Report
1. Discussions regarding the apprehension of (2) known felons
2. Discussions regarding the training for the taser guns.
3. Discussions regarding the maintenance of Police Vehicles.
4. Discussions regarding additional needed space for the police
department.
• Presentation of the Fire Department Report
1. Discussions on number of fire responded in and out of the City
2. Acquisition of Utility Truck from Bryan Fire Department.
• Presentation of the Convention and Tourism Report
1. Discussions on the Convention and Tourism Report
2. Discussions over Chamber after hours
• Presentation of the City Manager’s Report
1. Presentation of the monthly fiscal report for the month of November
2008.
2. Discussions regarding the pot hole repairs.
3. Discussions regarding the Dura-Patcher Pot Hole Patching Machine.
4. Discussions regarding Daily Deposits to the Bank
5. Discussions regarding Lift Stations 7& 8.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION: Pg 4 Dec 8, 08

8. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON DECEMBER 5, 2008.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.

Monday, December 1, 2008

AGENDA SPECIAL CALLED MEETING DECEMBER 2, 2008

NOTICE OF CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A COUNCIL WORKSHOP MEETING ON
DECEMBER 2, 2008 at 6:00 P.M. 210 W. COTTONWOOD, MADISONVILLE TEXAS.

COUNCIL WORKSHOP:

AGENDA:

I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON
THE FOLLOWING AGENDA ITEMS

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

1. The City Council may enter Closed or Executive Session to discuss the
following items:
• To Discuss legal matters with the City Attorney regarding to the use of Hotel
Motel Tax Funds/Government Code 551.071.
• To Discuss Personnel Issues with the City Manager relating to the City
Manager’s Open Door Policy / Government Code 551.074.
OPEN SESSION:
1. The City Council may take appropriate action on either item in No. 1 after returning to open session.

2 Discussion and consider possible actions to negotiate a lease agreement for
the lease of the office space and to discuss a possible contract to provide
convention and tourism services for the City of Madisonville by the Madison
County Chamber of Commerce and Visitors &Tourism Center.
3. Discussion and possible actions regarding job duties for Rae Kubiak regarding
the annual Mushroom Festival.
4. Discussion and consider possible actions to negotiate a lease agreement for
The lease of office space for the Madison County Economic Development
Corporation.

5. Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 11:00 A.M. ON NOVEMBER 26, 2008.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008

Wednesday, November 19, 2008

AGENDA REGULAR COUNCIL MEETING NOVEMBER 10,2008

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON NOVEMBER 10, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written:
October 10, 2008
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written:

OLD BUSINESS:

1. Discuss and consider bids received for the purchase of (3) three police
package vehicles through a lease purchase program.
2. Discuss and consider the financing of (3) police package vehicles.
3. Discuss and consider the provisions of City Ordinance No. 315B as passed
and approved by the City Council on April 14, 2008 and an affidavit
executed by the Chief of Police regarding his travel time to and from his
home.

NEW BUSINESS:

1. Discussion and possible actions regarding the possible lease of land for the
construction of an airport hanger to be located at the Madisonville Municipal
Airport-Brent Hollingsworth.
2. Discuss and possible approval of lease agreements with existing airport hangar
owners.
3. Discussion and possible actions regarding the request for Madison County to
utilize the Truman Center for their Christmas Party and request for the waiver
of the deposit fee and use fee-Don Grooms.
4. Discuss and consideration regarding the revisions of the City Sign
Ordinance-John Reed Code Enforcement.
5. Discussion and possible actions regarding the status of the wastewater
treatment plant being placed under an Enforcement Order by the TCEQ-
John Reed, Plant Operator.
6. Discussion and possible actions regarding the authorization of the Wallace
Group to prepare an Emergency Action Plan for Town Branch WS SCS Site!-
DAM, TX03222 and The Town Branch WS SCS Site 2-Dam, TX03321.
7. Discussion and possible actions regarding the payment of damage claim as a
result of a vehicle hitting a pothole-Kevin Ford.
8. Discuss and consider actions to approve a privacy policy as required by H.B.
2015, which will allow Scott & White to release certain claim information for
other companies to bid on the Cities Health Insurance.
9. Discussion and possible actions regarding participation in the Youth programs
sponsored by the Texas Municipal League-Donnie Myrick.
10. Discussion and possible actions regarding the City amending to take home
Policy to allow Kevin Story to take his City Vehicle home in the evenings to
respond to calls on a 24 hour per day basis-Donnie Myrick
11. Discussion and possible actions to accept the resignation of Richard Byrd
from the Planning & Zoning Commission and the appointment of a replacement
for Mr. Byrd.
12. Discussions and possible actions regarding authorization for the City Attorney
to prepare a water & sewer main extension policy.
13. Department Reports:-

1. Municipal Court Report
2. Police Department Report-Gary “Paco” Clendennen will present
monthly activity report.
• Discussions regarding an alleged harassment call received from
one of the vendors at the Mushroom festival.
• Discussions regarding Officers being dispatched to the Juneteenth
Club on a Disturbance Cutting Incident on 11-01-08
• Discussion regarding Officers being dispatched to 4th Street &
MLK on 11-03-08.
• Discussions regarding Officers arresting a DWI that ran into the
fence at the rear of the Police Station.
• Discussions regarding cases cleared by an arrest warrant.

• Discussions regarding animal control issues.
3. Fire Department Report- Thom Jones will present the monthly activity report.
4. Presentation of the Tourism and Convention Center Monthly report –Rae Kubiak
• Discussions regarding the Mushroom Festival.
• Discussions regarding parking fees for the Mushroom Festival.
• Discussion regarding the recent Chamber Board retreat and
actions to be taken as a result of the retreat.
• Displays are here hang
5. City Manager’s Report:
• Presentation of Financial Report for the Month of October 2008.
• Notification that the City is Seeking Bids for Health Care
Insurance Coverage, Life Insurance, Dependent Life Insurance,
Dental and Vision coverage for City Employees.
• Notification that the City is seeking proposals for a City
Depository.
• Notification of a letter to TxDOT regarding the City’s approval of
the RAMP Program
• Recognition of employees assisting in the Mushroom Festival on
10-25-08
• Discussions regarding lift stations #7 & #8.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

14. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.

15. Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON NOVEMBER 7, 2008.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.

MINUTES CALLED CITY COUNCIL MEETING OCTOBER 14,2008

REGULAR CITY COUNCIL MEETING
October 14, 2008
MINUTES

The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor-Absent
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)
V. CONSENT AGENDA:

A motion was made by Lois Brown to approve minutes on September 8, and September 23, 2008
as written. Seconded by Debra Drake all voting aye. Motion Carried. A motion was made by
Lois Brown to approve Accounts Payable as written. Seconded by Debra Drake. All voting aye. Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

OLD BUSINESS:
1. DISCUSS AND TAKE ACTIONS REGARDING THE REMOVAL OF TREES
AWAY FROM HOMES AND CLEANING OF PERSONAL SEWER LINES ON
PRIVATE PROPERTY WHICH IS IN CONFLICT WITH CERTAIN PROVISION
OF SECTION 13.11 OF THE PERSONAL POLICIES AND PROCEDURES
HANDBOOK.
*******No action taken

NEW BUSINESS:

1. PRESENTATION OF INFORMATION REGARDING ENTERGY SERVICES-
RONNIE HALE CUSTOMER SERVICES MANAGER.
*********Ronnie Hale had information regarding Entergy Services during Hurricane Ike
2. DISCUSS AND CONSIDER THE PLACEMENT OF A CRIME STOPPERS
SIGN AT THE MADISONVILLE CHAMBER OF COMMERCE AND VISITORS
BUREAU.
*********Motion was made by Terri Creel to place a Crime Stoppers sign inside the
Madisonville Chamber of Commerce and Visitors Bureau and a mounted sign outside
Seconded by Debra Drake, All voting aye, Motion Carried
3. DISCUSSION AND CONSIDER ACTIONS TO APPROVE THE ROUTINE
AIRPORT MAINTENANCE PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION
*********Motion was made by Donald Myrick to approve the Ramp Grant through the Texas
Department of Transportation, Seconded by Debra Drake, All voting aye. Motion
Carried.
4. DISCUSS AND CONSIDER THE PURCHASE AND OR LEASE PURCHASE
FINANCING OF (3) NEW POLICE PACKAGE VEHICLES.
*********No action taken
5. DISCUSS AND CONSIDER THE APPOINTMENT OF CITY COUNCIL MEMBER
TO THE EDC BOARD OF DIRECTORS.
*********Motion was made by Terri Creel to appoint Mayor Pro Tem to the EDC Board of
Directors. Seconded by Debra Drake, All voting aye. Motion Carried
6. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE APPOINTING
PAUL CATOE AS THE SIGNATOR AND PUBLIC INVESTMENT OFFICER
FOR THE CITY OF MADISONVILLE
*********Motion was made by Terri Creel to appoint Paul Catoe as the signator and public
Investment officer for the City of Madisonville. Seconded by Lois Brown, All voting
aye, Motion Carried.
7. DISCUSS AND CONSIDER THE APPROVAL OF A NEW TAP OF 206 W PARK
(JESSICA VASQUEZ) AND AUTHORIZE THE CITY MANAGER TO PROCEED.
*********Motion was made by Marvin Stanton to give Jessica Vasquez her money back and for the
City Manager to explain her the situation why the City can’t do the work. Seconded by
Terri Creel. All voting aye. Motion Carried.
8. DISCUSS AND CONSIDER THE ADOPTION OF A “USE OF FORCE POLICY”
BY THE MADISONVILLE POLICE DEPARTMENT
*********Motion was made by Terri Creel to adopt the “Use of Force Policy” by the Madisonville
Police Department, Seconded by Debra Drake, All voting aye, Motion Carried.

DEPARTMENT REPORTS:
reports – good

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

ADJOURNMENT:

A motion was made by Debra Drake to adjourn at 7:35 p.m. and seconded by Donnie Myrick
All voting aye. Motion Carried

___________________________
Marvin Stanton - Mayor Pro Tem
ATTEST:
____________________________
Rosa Barrera – City Secretary

Tuesday, October 21, 2008

AGENDA REGULAR COUNCIL MEETING OCTOBER 14, 2008

MINUTES CALLED CITY COUNCIL MEETING SEPTEMBER 23, 2008

CALLED CITY COUNCIL MEETING
September 23, 2008
MINUTES

The Madisonville City Council met in a called meeting on September 23, 2008 at 12:00 p.m.
( Noon) at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 12:05 p.m. (Noon)
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member
Paul Catoe-City Manager
John Bankhead-City Attorney
Rosa Barrera-City Secretary

I. MEETING CALLED TO ORDER: 12:05 P.M.(Noon)
II. INVOCATION – Paul Catoe
III. PLEDGES

NEW BUSINESS:
1. THE CITY COUNCIL SHALL CONDUCT A PUBLIC HEARING REGARDING
THE PROPOSED BUDGET FOR FY 2008-2009.
*********Discussion only
2. DISCUSS AND CONSIDER ACTION TO APPROVE AN ORDINANCE ADOPTING
THE BUDGET FOR FY 2008-2009
*********Motion was made by Terri Creel to approve an Ordinance adopting the budget for
FY 2008-2009. Seconded by Debra Drake. All voting aye. Motion Carried
3. DISCUSS AND CONSIDER ACTION TO APPROVE AN ORDINANCE ADOPTING
THE TAX RATE FOR 2008.
*********Motion was made by Donald Myrick to approve an Ordinance adopting the Tax Rate
for 2008. Seconded by Debra Drake. All voting aye. Motion Carried
4. DISCUSS AND CONSIDER AUTHORIZATION FOR THE CITY MANAGER
TO LOOK INTO THE POSSIBLE PURCHASE OF EMERGENCY GENERATORS
FOR THE UTILITY SYSTEM AND CITY HALL THROUGH THE TEXAS
FACILITIES COMMISSION.
********Discussion only
5. DISCUSS AND CONSIDER THE REMOVAL OF TREES AWAY FROM HOMES
AND CLEANING OF PERSONAL SEWER SERVICE LINES ON PRIVATE
LINES ON PRIVATE PROPERTY WHICH IS IN CONFLICT WITH CERTAIN
PROVISIONS OF SECTION 13.11 OF THE PERSONAL POLICIES AND
PROCEDURES HANDBOOK.
********Motion was made by Terri Creel to Tabled. Seconded by Debra Drake, All voting aye.
Motion Carried.
6. DISCUSS AND CONSIDER THE APPROVAL OF BUDGET AMENDMENT FOR
THE 4TH QUARTER OF THE CURRENT BUDGET FOR FY 2007-2008
********Motion was made by Terri Creel to approve of Budget Amendment for the 4th Quarter
of the current Budget for FY 2007-2008. Seconded by Donald Myrick. All voting aye.
Motion Carried.
7. PRESENTATION OF EMERGENCY MANAGEMENT DEPARTMENT REPORTS:
******* Discussion only

******* Motion was made by Debra Drake to go into close session at 12:35 p.m. Seconded by
Terri Creel. All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
******Motion was made by Debra Drake to go back into Open Session at 1:10 p.m. Seconded by
Terri Creel. All voting aye. Motion Carried
-Handling issues relating to storm Ike and how to better the City Hall in a situation like Hurricane

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 1:10 p.m. and seconded by Debra Drake. All voting aye. Motion Carried.

___________________________
Don Dean Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA SPECIAL CALLED MEETING SEPTEMBER 23, 2008

NOTICE OF SPECIAL CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A SPECIAL CALLED MEETING
SEPTEMBER 23, 2008 at 12:00 P.M. (NOON) 210 W. COTTONWOOD, MADISONVILLE TEXAS.

OPEN MEETING:
An open meeting will be held to consider the following subjects:

AGENDA:

I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES

NEW BUSINESS: (OPEN SESSION)

1. The City Council shall conduct a Public Hearing regarding the proposed budget for FY 2008-2009.
2. Discuss and consider action to approve an ordinance adopting the budget for FY 2008-2009
3. Discuss and consider action to approve an ordinance adopting the Tax Rate for 2008.
4. Discuss and consider authorization for the City Manager to look into the possible purchase of emergency generators for the utility system and City Hall through the Texas Facilities Commission.
5. Discuss and consider the removal of trees away from homes and cleaning of personal sewer service lines on private property which is in conflict with certain provisions of Section 13.11 of the Personal Policies and Procedures Handbook.
6. Discuss and consider the approval of the Budget Amendment for the 4th quarter of the current budget for FY 2007-2008.
7. Presentation of Emergency Management Departmental Reports:
1. Police Department Report - Chief Gary Clendennen
2. Water & Sewer - Public Works Kevin Story & John Reed
3. Fire Department Report – Chief Thom Jones
4. City Manager’s Report – Paul Catoe

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

8. Upon returning to open session the City Council may consider taking
action on any items as discussed in executive session.
9. Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT 210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 19, 2008.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008

MINUTES CALLED CITY COUNCIL MEETING SEPTEMBER 8, 2008

REGULAR CITY COUNCIL MEETING
September 8, 2008
MINUTES

The Madisonville City Council met in a regular meeting on September 8, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor-Absent
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Kirby Woehst
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Matt Newton (Lions Club) request for the parking lot at the square for a fund raiser on October 4, 2008. Donnie Zachary- has drainage problems at 312 Heath Street.
V. CONSENT AGENDA:

A motion was made by Lois Brown to approve minutes on July 14, 2008, and July 28, 2008
as written. Seconded by Debra Drake all voting aye. Motion Carried. A motion was made by Terri Creel to approve Accounts Payable as written. Seconded by Lois Brown. All voting aye. Motion Carried. A motion was made by Lois Brown to approve Drakes Service as written. Seconded by Donald Myrick. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

OLD BUSINESS:
1. DISCUSS AND TAKE ACTIONS REGARDING THE PROPOSED SMOKING
ORDINANCE AS PRESENTED TO THE CITY COUNCIL ON JULY 14, 2008
WHICH WAS SUBSEQUENTLY TABLED FOR 60 DAYS TO ALLOW FOR
PUBLIC INPUT
********No action taken (Die)

NEW BUSINESS:
1. DISCUSS AND POSSIBLE ACTIONS TO APPROVE THE USE OF LAKE
MADISON PARK FOR THE 3RD ANNUAL BATTLE FOR EL CAMINO REAL
-CIVIL WAR EVENT WEEKEND SCHEDULED FOR FEBRUARY 6, 7, & 8
2009 – BILL BLOW TO MAKE THE PRESENTATION

******Motion was made by Donald Myrick to approve The 3rd annual Battle for El Camino
Real-Civil War to use the Lake Madison Park on February 6, 7, &8 2009, Seconded by
Lois Brown. All voting aye. Motion Carried.
2. DISCUSS AND CONSIDER THE TCEQ ADMINISTRATIVE ORDER
-COMPLIANCE AGREEMENT DATE MAY 14, 2008.
******Paul Boyer- from the Wallace Group and Sandra Micklitz from Rural Development
Manager made a presentation about TC discussion only no action taken
3. DISCUSS AND CONSIDER OTHER FUNDING SOURCES THAT MAY BE
AVAILABLE TO THE CITY OF MADISONVILLE, TEXAS THROUGH
U.S.D.A-RURAL DEVELOPMENT
******Sandra Micklitz from Rural Development Manager and Joe Morrow Vice President
First Southwest. Made a presentation about funding sources, discussion only no action taken
4. DISCUSS AND CONSIDER ACTIONS TO APPROVE AN ORDINANCE
AMENDING RATES FOR WATER AND SEWER SERVICES AS PROVIDED
BY THE CITY OF MADISONVILLE AS PER EXHIBIT “A” AND ESTABLISHING
AN EFFECTIVE DATE.
******Motion was made by Donald Myrick to approve an ordinance amending rates for water
and sewer services as provided by the City of Madisonville as per exhibit “A” and publish
it on the newspaper on September 17, 2008. Seconded by Debra Drake. All voting aye.
Motion Carried.
5. DISCUSS AND CONSIDER ACTIONS TO APPROVE AN INTERLOCAL
AGREEMENT BETWEEN THE CITY OF MADISONVILLE, TEXAS AND MADISON
COUNTY REGARDING JURISDICTION TO REGULATE PLATS AND PERMITS
WITHIN THE EXTRA TERRITORIAL JURISDICTION OF THE CITY OF
MADISONVILLE, TEXAS
******Motion was made by Debra Drake to approve the Interlocal agreement between the City of
Madisonville, Texas and Madison County regarding jurisdiction to regulate plats and permits
within the extra territorial jurisdiction of the city of Madisonville, Texas. Seconded by Lois
Brown. All voting aye. Motion Carried
6. DISCUSS AND CONSIDER THE POSSIBLE APPROVAL OF AN AGREEMENT
BETWEEN THE CITY OF MADISONVILLE, TEXAS AND MADISON COUNTY
TO INSPECT ON SITE SEWAGE FACILITIES WITHIN THE CITY LIMITS OF
THE CITY OF MADISONVILLE, TEXAS.
******Motion was made by Debra Drake to approve of the agreement between the City of
Madisonville, Texas and Madison County to inspect on site sewage facilities with the city
Limits of the City of Madisonville, Texas, Seconded by Lois Brown. All voting aye.
Motion Carried.
7. DISCUSS AND CONSIDER THE POSSIBLE APPROVAL OF AN ORIDNANCE
REPEALING ORDINANCE NUMBERS 407 AND 434 THAT APPROVED AN
AGREEMENT BETWEEN THE CITY OF MADISONVILLE, TEXAS AND THE
MADISON COUNTY ECONOMIC DEVELOPMENT CORPORATION.
*****Motion was made by Debra Drake to repeal Ordinance numbers 407 and 434. Seconded by
Lois Brown All voting aye. Motion Carried.
8. DISCUSS AND CONSIDER THE APPROVAL OF AN ORIDNANCE ESTABLISHING
A CURFEW FOR CERTAIN JUVENILES.
*****Motion was made by Debra Drake to renew of an existing Ordinance establishing a curfew for
certain Juveniles, Seconded by Lois Brown. All voting aye. Motion Carried

DEPARTMENT REPORTS:
reports – good

********Motion was made by Terri Creel to go into close session at 7:45 p.m. Seconded by
Lois Brown. All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
1. THE CITY COUNCIL MAY DISCUSS THE DUTIES, PERFORMANCE, EXPECTATION
AND SALARY OF THE CHIEF OF POLICE.
******Motion was made by Terri Creel to go back into open session at 8:05 p.m. Seconded by
Lois Brown. All voting aye. Motion Carried
OPEN SESSION:
1. THE CITY COUNCIL MAY DISCUSS THE DUTIES, PERFORMANCE, EXPECTATION
AND SALARY OF THE CHIEF OF POLICE.
******No action taken

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 8:05 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

Friday, September 5, 2008

AGENDA REGULAR COUNCIL MEETING SEPTEMBER 8, 2008

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON SEPTEMBER 8, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written:
August 11, 2008, August 18th, 2008, August 19, 2008 August 26, 2008 and September 2, 2008.
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written:

OLD BUSINESS:

1. Discuss and take actions regarding the proposed smoking ordinance as presented to the City Council on July 14, 2008 and which was subsequently tabled for 60 days to allow for public input

NEW BUSINESS:

1. Discussion and possible actions to approve the use of Lake Madison Park for the 3rd annual Battle for El Camino Real – Civil War Event Weekend scheduled for February 6,7, &8th, 2009 - Bill Blow to make the presentation.
2. Discuss and consider the TCEQ Administrative Order – Compliance Agreement Date May 14, 2008.

A. Presentation of an overview and cost analysis of the utility system improvements as per the TCEQ Administrative Order – Paul Boyer P.E., Killeen, Texas office of the Wallace Group.
B. Presentation of long term funding programs available through the U.S.D.A. – Rural Development – Sandra Micklitz, Rural Development Manager, Bryan Texas office.
C. Presentation of preliminary funding sources through both the private sector and public sector, Joe Morrow Vice President, First Southwest, Houston, Texas Branch.
3. Discuss and consider other funding sources that may be available to the City of Madisonville, Texas through U.S.D.A – Rural Development – Sandra Micklitz, Rural Development Manager, Bryan Texas Office.
A. Funding for building improvements and,
B. Funding for possible purchase of new police vehicles and,
C. Funding for possible purchase of a new pumper for the fire department.
4. Discuss and consider actions to approve an ordinance amending rates for water and sewer services as provided by the City of Madisonville as per Exhibit “A” and establishing an effective date.
5. Discuss and consider actions to approve an Interlocal Agreement between the City of Madisonville, Texas and Madison County regarding jurisdiction to regulate plats and permits within the Extra Territorial Jurisdiction of the City of Madisonville, Texas.
6. Discuss and consider the possible approval of an agreement between the City of Madisonville, Texas and Madison County to inspect on-site sewage facilities within the City Limits of the City of Madisonville, Texas.
7. Discuss and consider the possible approval of an ordinance repealing Ordinance numbers 407 and 434 that approved an agreement between the City of Madisonville. Texas and the Madison County Economic Development Corporation.
8. Discuss and consider the approval of an ordinance establishing a curfew for certain juveniles.
9. Departmental Reports:

1. Municipal Court Report
2. Police Department Report
3. Fire Department Report
4. City Manager’s Report
5. EDC Report

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

1. The City Council may discuss the duties, performance, expectations and salary of the Chief of Police.

OPEN SESSION:

10. Upon returning to open session the City Council may consider taking actions on any items as discussed in executive session.
11. Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 5, 2008.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.

MINUTES CALLED CITY COUNCIL MEETING SEPTEMBER 2, 2008

CALLED CITY COUNCIL MEETING
September 2, 2008
MINUTES

The Madisonville City Council met in a called meeting on September 2, 2008 at 11:35 A.M at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 11:35 a.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe-City Manager
Paul Feazelle-Interim City Manager
Rosa Barrera-City Secretary

I. MEETING CALLED TO ORDER: 11:35 a.m.
II. INVOCATION – Donald Myrick
III. PLEDGES

NEW BUSINESS:

1. CONSIDER AND POSSIBLY TAKE ACTION ON 2008-2009 BUDGET ITEMS
*****Discussion only on budget, Collard St, Fire Department, and drug dog
no action taken

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 12:40 p.m. and seconded by Lois Brown. All voting aye. Motion Carried.

___________________________
Don Dean Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA SPECIAL CALLED MEETING SEPTEMBER 2, 2008

MINUTES CALLED CITY COUNCIL MEETING AUGUST 26, 2008

MINUTES

The Madisonville City Council met in a called meeting on August 26, 2008 at11:30 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 11:35 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Feazelle-Interim City Manager
Rosa Barrera-City Secretary

I. MEETING CALLED TO ORDER: 11:35P.M.
II. INVOCATION – Marvin Stanton
III. PLEDGES

NEW BUSINESS:

1. CONSIDER AND POSSIBLY TAKE ACTION ON 2008-2009 BUDGET ITEMS
*****Motion was made by Terri Creel to have the City Attorney to revised Ordinance No. 407
Seconded by Marvin Stanton, All voting aye Motion Carried.
*****No other action was taken

ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 1:00 p.m. and seconded by Debra Drake. All voting aye. Motion Carried.

___________________________
Don Dean Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA SPECIAL CALLED MEETING AUGUST 26, 2008

AGENDA SPECIAL CALLED MEETING AUGUST 19, 2008

CALLED CITY COUNCIL MEETING
August 19, 2008
MINUTES

The Madisonville City Council met in a called meeting on August 19, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Feazelle-Interim City Manager
Rosa Barrera-City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES

NEW BUSINESS:

1. CONSIDER AND POSSIBLY TAKE ACTION REGARDING BUDGET ITEMS
INVOLVING MADISON COUNTY
****Judge Henson request for a donation from the City to donate 50% of $7,200 for the
organization meals on wheels
2. CONSIDER AND POSSIBLY TAKE ACTION ON 2008-2009 BUDGET ITEMS
****Discussion only no action taken

ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 8:30 p.m. and seconded by Lois Brown. All voting aye. Motion Carried.

___________________________
Don Dean Mayor
ATTEST:
____________________________Rosa Barrera – City Secretary

MINUTES CALLED CITY COUNCIL MEETING AUGUST 18, 2008

MINUTES

The Madisonville City Council met in a called meeting on August 18, 2008 at6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Feazelle-Interim City Manager
Rosa Barrera-City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES

NEW BUSINESS:

1. CONSIDER AND POSSIBLY TAKE ACTION ON REQUESTS FOR FUNDS BY VARIOUS
AGENCIES/ORGANIZATIONS RELATIVE TO THE FISCAL YEAR 2008-2009 BUDGET
******Discussion only on the following Organizations no action taken
A. Madisonville Little League-(Roger Padon) request for funding on utility bills
B. Leon County Senior Nutrition-(Leigh Ann Ross) request for a City Employee use a City
Truck to Deliver meals 2 or 3 days a week or find volunteers to deliver meals in this area
C. Senior Citizen Center- (Robert Mccoy) request assistant with different issues
D. Madison County Historical Commission- Museum-(Patsy Strawther) request funding for signs
E. Mushroom Festival and Downtown Merchants-(John Mock) request funding for advertising
F. Madisonville County Health Center-(Toni Hardy & Earl Parker)-request funding from the
City to keep this organization going, the County and Hospital are helping all ready
G. CPS-(Shelly Stover) request that the City keeps funding this Organization
H. Bedias Creek Soil Conservation-(Kendra Mahaffey) request for funding
I. Sidewalk Cattleman Ass.-(Joel Hardy) request for the City to continue with the funding
2. CONSIDER RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION
TO THE OFFICE OF RURAL COMMUNITY DEVELOPMENT FUND AND
AUTHORIZING REPRESENTATIVE IN MATTERS PERTAINING TO THIS
APPLICATION AND COMMITTING LOCAL MATCH
*****Motion was made by Terri Creel to authorize the submission of an application to the office
of Rural Community Development Fund and authorizing representative in matters pertaining
to this application and committing local match. Seconded by Lois Brown. All voting aye.
Motion Carried

ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 7:30 p.m. and seconded by Lois Brown. All voting aye. Motion Carried.

___________________________
Don Dean Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

Monday, August 18, 2008

AGENDA SPECIAL CALLED MEETING AUGUST 18, 2008

MINUTES CALLED CITY COUNCIL MEETING AUGUST 11, 2008

REGULAR CITY COUNCIL MEETING
August 11, 2008
MINUTES

The Madisonville City Council met in a regular meeting on August 11, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Feazelle-Interim City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) David Williams had complaints about the road dust on Elm Street
CONSENT AGENDA:

A motion was made by Lois Brown to approve minutes on July 14, 2008, and July 28, 2008
as written. Seconded by Debra Drake all voting aye. Motion Carried. A motion was made by Lois Brown to approve Accounts Payable as written. Seconded by Terri Creel. All voting aye.Motion Carried. A motion was made by Marvin Stanton to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

OLD BUSINESS:

1. DISCUSS AND POSSIBLE TAKE ACTION ON AN AMENDMENT TO THE DOG
ORDINANCE (#650A) RELATING TO THE KEEPING OF CERTAIN DOGS WITH THE
CITY LIMITS OF THE CITY OF MADISONVILLE
*******Motion was made by Terri Creel to approve the amendment to the dog ordinance
(650A).Seconded Debra Drake.All voting aye. Motion Carried
2. DISCUSS AND POSSIBLY CONSIDER TAKING ACTION ON AN AMENDMENT TO
THE SIGN ORDINANCE (#642) TO PROHIBIT THE INSTALLATION,
CONSTRUCTION OR ERECTION OF ELECTRONIC BILLBOARDS WITHIN THE
CITY LIMITS AND EXTRATERRITORIAL JURISDICTION OF THE CITY OF
MADISONVILLE
*******Motion was made by Donald Myrick to approve an amendment to the sign ordinance ( #642)
Seconded by Debra Drake. All voting aye. Motion Carried

NEW BUSINESS:

1. DISCUSS AND CONSIDER EXEMPTION OF 4-H PROJECTS FOR YOUNG PEOPLE
LIVING IN MADISONVILLE (AgriLife Extension)
********Motion was made by Debra Drake to approve the exemption of 4-H projects for young
People living in Madisonville (AgriLife Extension) Seconded Terri Creel. All voting aye
Motion Carried
2. DISCUSS AND APPROVE A RESOLUTION FOR THE PURPOSE OF
PARTICIPATING IN TDA’S GO TEXAN RURAL COMMUNITY BOOTSTRAP
BUCKS PROGRAM
********Motion was made by Debra Drake to approve a resolution for the purpose of participating
TDA’s Go Texan rural community Bootstrap Bucks program. Seconded by Terri Creel
All voting aye. Motion Carried
3. CONSIDER AND POSSIBLY TAKE ACTION ON THE BUDGET FOR THE
MADISON COUNTY APPRAISAL DISTRICT FOR FISCAL YEAR 2009
********No action taken

DEPARTMENT REPORTS:
reports – good

********Motion was made by Lois Brown to go into close session at 6:25 p.m. Seconded by
Debra Drake. All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
1 DISCUSS THE APPOINTMENT, EMPLOYMENT,DUTIES,COMPENSATION,HIRING OF AN INDIVIDUAL FOR THE POSITION OF CITY MANAGER OF THE CITY OF MADISONVILLE
2 DISCUSS PENDING LITIGATION INVOLVING THE RHONDA HENRY LAWSUIT AGAINST THE CITY OF MADISONVILLE
********Motion was made by Terri Creel to go back into open session at 6:55 p.m. Seconded by
Lois Brown. All voting aye. Motion Carried
1. CONSIDER AND APPROVAL OF ITEM DELIBERATED ON IN EXECUTIVE SESSION-
FOR THE POSITION OF CITY MANAGER OF THE CITY OF MADISONVILLE-TO
DELIBERATE THE APPOINTMENT, EMPLOYMENT, DUTIES, COMPENSATION,
HIRING OF AN INDIVIDUAL FOR THE POSITION OF CITY MANAGER OF THE CITY
OF MADISONVILLE
*******Motion was made by Marvin Stanton to hire Paul Catoe as the City Manager based on the
Employment agreement and that Mr.Catoe will start prior to September 1, 2008,
Seconded Terri Creel. All voting aye. Motion Carried
2. CONSIDER TAKING ACTION REGARDING PENDING LITIGATION INVOLVING
THE RHONDA HENRY LAWSUIT AGAINST THE CITY OF MADISONVILLE
*******Motion was made by Marvin Stanton to make a full and final monetary settlement to Rhonda
Henry base on the lawsuit against the City of Madisonville, Seconded by Lois Brown.
All voting aye. Motion Carried.

ADJOURNMENT:

A motion was made by Marvin Stanton to adjourn at 7:00 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

Wednesday, August 13, 2008

AGENDA REGULAR COUNCIL MEETING AUGUST 11, 2008

OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON AUGUST 11, 2008 AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City council and will be
enacted by a motion. There will be no separate discussion on these items unless a
Council Member so request, in which event the item will be removed from the
Consent agenda and considered in its normal on the agenda.
1. Approval of minutes as written:
July 14, 2008 & July 28,
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written:

OLD BUSINESS:
1. Discuss and possible take action on an amendment to the dog ordinance (#650A)
Relating to the keeping of certain dogs within the City limits of the City of
Madisonville
2 Discuss and possibly consider taking action on an amendment to the sign ordinance
(#642) to prohibit the installation, construction or erection of electronic billboards
within the city limits and extraterritorial jurisdiction of the City of Madisonville

NEW BUSINESS:

1. Discuss and consider exemption of 4-H projects for young people living in
Madisonville (AgriLife Extension)
2. Discuss and approve a Resolution for the purpose of participating in TDA’s Go
Texan Rural Community Bootstrap Bucks Program
3. Consider and possibly take action on the Budget for the Madison County Appraisal
District for Fiscal Year 2009

DEPARTMENT REPORTS:
Municipal Court Report
Police Department Report
Fire Department Report
City Manager Report
EDC Report

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney), and pending
Litigation involving the Rhonda Henry Lawsuit against the City of Madisonville.
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

1. Discuss the appointment, employment, duties, compensation, Hiring of an individual for the
position of City Manager of the City of Madisonville

2. Discuss pending litigation involving the Rhonda Henry lawsuit against the City of Madisonville

OPEN SESSION:
1. Consider and approval of item Deliberated on in Executive Session-For the position of City
Manager of the City of Madisonville-To Deliberate the Appointment, Employment, Duties,
Compensation, Hiring of an individual for the position of City Manager of the City of
Madisonville
2. Consider taking action regarding pending litigation involving the Rhonda Henry lawsuit against
the City of Madisonville

ADJOURMENT:

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 8, 2008.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.

MINUTES WORKSHOP CALLED MEETING JULY 28, 2008

WORKSHOP JULY 28, 2008
MINUTES

The Madisonville City Council met in a regular meeting on July 28, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Feazelle-Interim City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:05 P.M.
II. INVOCATION – Donald Myrick
III. PLEDGES

*******Motion was made by Terri Creel to go into close session. Seconded by Donald Myrick
All voting aye. Motion Carried

CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

1 DISCUSS AND POSSIBLY TAKING ACTION HIRING A CITY MANAGER
********No action taken
********Motion was made by Terri Creel to go back into open session at 7:30 p.m. Seconded by
Lois Brown. All voting aye. Motion Carried
2. DISCUSS AND POSSIBLY TAKE ACTION FOR FISCAL YEAR 2008-2009 BUDGET
*********Discussion only no action taken
3. CONSIDER AND APPROVE A RESOLUTION FOR REIMBURSEMENT OF
EXPENDITURES FOR FACILITY COSTS
*********Motion was made by Marvin Stanton to approve a Resolution for Reimbursement of
Expenditures for Facility costs. Seconded by Donald Myrick. All voting aye. Motion
Carried

ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 8:00 p.m. and seconded by Donald Myrick
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA WORKSHOP CALLED MEETING JULY 28, 2008

NOTICE OF MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A BUDGET WORKSHOP MEETING ON JULY 28, 2008 AT 6 :00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP

AGENDA

I. CALL MEETING TO ORDER
II. DISCUSS AND POSSIBLY TAKE ACTION FOR FISCAL YEAR 2008-2009 BUDGET
III. CONSIDER AND APPROVE A RESOLUTION FOR REIMBURSEMENT OF EXPENDITURES FOR FACILITY COSTS

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

1. DISCUSS HIRING A CITY MANAGER

OPEN SESSION:

1. DISCUSS AND POSSIBLY TAKE ACTION ON HIRING A CITY MANAGER

ADJOURMENT:

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JULY 25, 2008.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2008.

Thursday, July 17, 2008

MINUTES CALLED CITY COUNCIL MEETING JULY 14, 2008

REGULAR CITY COUNCIL MEETING
July 14, 2008
MINUTES

The Madisonville City Council met in a regular meeting on July 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Feazelle-Interim City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Marvin Stanton
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Roger Padon mention the improvements Little League has made to the Madisonville Park.

CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on June 9, 2008, July 1, 2008,
July 3, 2008 and July 7, 2008 as written. Seconded by Lois Brown all voting aye. Motion Carried. A motion was made by Lois Brown to approve Accounts Payable as written. Seconded by Donald Myrick. All voting aye.Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Terri Creel. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

OLD BUSINESS:
1. DISCUSS AND POSSIBLE TAKE ACTION ON AN AMENDMENT TO THE DOG
ORDINANCE (#650) RELATING TO THE KEEPING OF CERTAIN DOGS WITH THE
CITY LIMITS OF THE CITY OF MADISONVILLE
*******Motion was made by Marvin Stanton to repeal article 1 on ordinance 650. Seconded by
Terri Creel. All voting aye. Motion Carried.
NEW BUSINESS:
1. DISCUSS AND POSSIBLY CONSIDER AWARDING BIDS ON ROOFING AT THE
KIMBRO CENTER
*******Motion was made by Marvin Stanton to accept the proposal of Hilco for roofing the
Kimbro Center the amount of $39,115. Seconded by Lois Brown. All voting aye. Motion
Carried

2. DISCUSS AND POSSIBLY CONSIDER AWARDING BIDS FOR MOTOR FUEL
*******Motion was made by Terri Creel to accept the bids for motor fuel from King K Cole, Inc
Seconded by Donald Myrick. All voting aye. Motion Carried
3. DISCUSS AND POSSIBLY CONSIDER ACCEPTING PROPOSAL FOR AUDIT FISCAL
YEAR 2007-2008
*******Motion was made by Marvin Stanton to accept the proposal on Kenneth C. Davis for audit
Fiscal year 2007-2008, 2008-2009 and 2009-2010 at the rate of $9,000 per year. Seconded
by Debra Drake. All voting aye. Motion Carried
4. DISCUSS AND POSSIBLY CONSIDER REVISING THE FISCAL YEAR 2007-2008
BUDGET FOR THE QUARTER ENDING JUNE 30, 2008.
*******Motion was made by Debra Drake to revise the fiscal year 2007-2008 budget for the
quarter ending June 30, 2008. Seconded by Terri Creel. All voting aye. Motion Carried
5. DISCUSS AND POSSIBLY CONSIDER DECLARING AN EMERGENCY AND
AUTHORIZING REPAIRS TO SEWER LINE IN MIMOSA ST AND AT SOUTH
STREET.
*******Motion was made by Terri Creel to declare an emergency and authorize repairs
to sewer line in Mimosa St and at South Street. Seconded by Lois Brown. All voting aye
Motion Carried.
6. DISCUSS AND POSSIBLY CONSIDER AUTHORIZING THE WALLACE GROUP
TO DESIGN AND BID A SEWER LINE PROJECT ALONG HIGHWAY 21 AND
COLLARD STREET TO RESOLVE POTENTIAL OVERFLOW.
********Motion was made by Debra Drake to authorize The Wallace Group to design and bid a
sewer line project along Highway 21 and Collard Street to resolve potential overflow
Seconded by Marvin Stanton. All voting aye. Motion Carried.
7. DISCUSS AND POSSIBLY CONSIDER TAKING ACTION ON AN AMENDMENT
TO THE SMOKING ORDINANCE TO REGULATE SMOKING IN PUBLIC PLACES
WITHIN THE CITY LIMITS OF THE CITY OF MADISONVILLE
*******Motion was made by Lois Brown to Table it for 60 days and advertise in the newspaper
radio, and website. Seconded by Terri Creel. All voting aye. Motion Carried.
8. DISCUSS AND POSSIBLY CONSIDER TAKING ACTION ON AN AMENDMENT
TO THE SIGN ORDINANCE #642) TO PROHIBIT THE INSTALLATION,
CONSTRUCTION OR ERECTION OF ELECTRONIC BILLBOARDS WITHIN
THE CITY LIMITS AND EXTRATERRITORIAL JURISDICTION OF THE CITY
OF MADISONVILLE.
*******Tabled until next meeting
DEPARTMENT REPORTS:
reports – good
********Motion was made by Lois Brown to go into close session at 6:55 p.m. Seconded by
Debra Drake. All voting aye Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

1 DISCUSS AND POSSIBLY TAKING ACTION HIRING A CITY MANAGER
2 DISCUSS AND POSSIBLY CONSIDER TAKING ACTION ON SETTLEMENT
OF LAWSUIT, HENRY v. CITY OF MADISONVILLE, et al,

********Motion was made by Terri Creel to go back into open session at 7:30 p.m. Seconded by
Lois Brown. All voting aye. Motion Carried
1. DISCUSS AND POSSIBLY TAKING ACTION HIRING A CITY MANAGER
******Motion was made by Terri Creel to offer the City Manager $70,000 not to exceed $75,000
$500.00 car allowance, cell phone and $1,500 moving expense plus all the normal City
Benefits. Seconded by Debra Drake. All voting aye Motion Carried
2. DISCUSS AND POSSIBLY CONSIDER TAKING ACTION ON SETTLEMENT OF
LAWSUIT, HENRY v. CITY OF MADISONVILLE, et al,
******.Motion was made by Donald Myrick to have the City Attorney continue negotiation with the
Lawsuit of Henry v. City of Madisonville. Seconded by Debra Drake. All voting aye.
Motion Carried.

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:34 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

Monday, July 14, 2008

AGENDA REGULAR COUNCIL MEETING JULY 14, 2008

MINUTES CALLED CITY COUNCIL MEETING JULY 7, 2008

CALLED CITY COUNCIL MEETING
July 7, 2008
MINUTES

The Madisonville City Council met in a called meeting on July 7, 2008 at 5:30 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Feazelle- Interim City Manager

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Marvin Stanton
III. PLEDGES

******Motion was made by Terri Creel to go into closed session at 5:35 p.m.
Seconded by Debra Drake All voting aye. Motion carried

CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 – PERSONNEL MATTERS – To discuss, review and/or interview applicants for the position of the city manager of the City of Madisonville.

SECTION: 551.074 – PERSONNEL MATTERS – For the position of City Manager. To
Discuss, review, and/or interview applicants for the position of City Manager of
Madisonville.

******Motion was made by Terri Creel to go back into Open Session at 8:55p.m.
Seconded by Marvin Stanton. All voting aye.

OPEN SESSION:
No action was taken

ADJOURNMENT:
A motion was made by Lois Brown to adjourn at 9:00 p.m. and seconded by Debra
Drake All voting aye. Motion Carried.

___________________________
Don Dean- Mayor
ATTEST:
____________________________
Rosa Barrera-City Secretary

AGENDA SPECIAL CALLED MEETING JULY 7, 2008

MINUTES CALLED CITY COUNCIL MEETING JULY 3, 2008

CALLED CITY COUNCIL MEETING
July 3, 2008
MINUTES

The Madisonville City Council met in a called meeting on July 3, 2008 at 5:30 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Feazelle- Interim City Manager

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES

******Motion was made by Terri Creel to go into closed session at 5:35 p.m.
Seconded by Lois Brown All voting aye. Motion carried

CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 – PERSONNEL MATTERS – To discuss, review and/or interview applicants for the position of the city manager of the City of Madisonville.

SECTION: 551.074 – PERSONNEL MATTERS – For the position of City Manager. To
Discuss, review, and/or interview applicants for the position of City Manager of
Madisonville.

******Motion was made by Marvin Stanton to go back into Open Session at 8:55p.m.
Seconded by Debra Drake. All voting aye.

OPEN SESSION:
No action was taken

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 9:00 p.m. and seconded by Donald
Myrick All voting aye. Motion Carried.

___________________________
Don Dean- Mayor
ATTEST:
____________________________
Rosa Barrera-City Secretary

Madisonville City Council - Agendas / Minutes