NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JULY 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
07-13-09; 6:00 P.M.
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
• THE COUNCIL MAY MAKE A STATEMENT OF FACT; OR
• THE COUNCIL MAY PROVIDE EXISTING CITY POLICY; OR
• THE COUNCIL MAY MOVE TO PLACE THE ITEM ON A FUTURE AGENDA.
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.
1. Approval of the minutes as written for the June 4, 2009 and June 8, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Consideration of an ordinance to amend the budget for the 3nd quarter of FY 2008-2009. (Ending June 30th, 2009)
VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)
2. Discussion and possible actions to approve an amendment of Task Order # four regarding Hospital Fire Flow Modeling.
3. Presentation of information on progress of other task orders.
4. Discussion and possible action to approve an agreement between the City of Madisonville and the Texas Department of Transportation regarding the improvements to Collard Street
5. Discussion and possible action to approve an amendment of Task Order # 5 - Collard Street HMAC Overlay. (Attached approved order)
6. Discussions and possible actions regarding the approval of Task Order # 9 regarding the installation of emergency generators.
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
1. Discussion and possible actions regarding the approval of an ordinance of
the City of Madisonville, Texas adding a new section to our 2006 plumbing Code to be entitled “Cross- Connection Program as recommended by the TCEQ.
2. Discussion and possible actions regarding property re-zoning within the City Limits and tax incentives to open a new business within the City Limits – Debbie Burkhardt and Kathy Pearson.
3. Discussion and possible actions authorizing the City Manager to initiate actions to complete work on the City Hall.
• Locate an asbestos abatement consultant to check the roof, carpet and other areas that will need to be examined prior to seeking bids for work on the City Hall as required by the Texas Department of Health. Areas that will need attention are as follows:
1. New Roof, New insulation, New Carpet, Improvements to the Police Department, Restrooms and doors to meet ADA Compliance.
4. Discussion and possible actions regarding attendance for the Fall Meeting of the Region 14 TML Meeting in Galveston on August 14th and 15th, 2009 in Galveston
5. Discussions and possible Actions regarding the (3) appointments to the Chamber Board to serve as Advisory Board Members – Terri Creel.
6. The City Council may enter Closed or Executive Session to deliberate the duties, appointment and or employment of an Executive Director for the Madison County Chamber of Commerce - Government Code 551.074.
OPEN SESSION:
7. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
Adjournment.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 3:00 P.M. ON JULY 10, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
Monday, July 13, 2009
AGENDA CALLED CITY COUNCIL MEETING JULY 9, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JULY 9, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE,TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)
1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussions regarding the recent resignations of the Executive Director of the Madison County EDC and the procedures which the EDC has put into place to continue effective economic development activities for Madison County.
• Discussions regarding the continuation of conversations with Sam and Nita Rizzo regarding the possible use of a sign on I-45.
• Discussions regarding an inquiry into building new duplexes within the City.
• Discussions regarding the progress of the Navasota Entergy Project.
• Discussions regarding committee established to work with Council Member Terri Creel and others to develop a new job description for the new Executive Director of the Madison County Chamber of Commerce.
• Discussion regarding the status of the homes in the Old Oakes Subdivision.
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.
3. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding recent vacancies within the Police Department and hiring replacements to fill those positions for Lt. McClure and for Officer Bradley Neal.
• Discussions regarding a request to amend the Policies for the Madisonville Police Department in regards to amending Chapter 3, Section 1B (Department Leadership) and Chapter 3, Section 3D ( Take Home Use of Departmental Vehicles.) of the Police Department Policy Manual.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance status, and general comments.
• Presentation of Animal Control Activity Report to present the addresses of complaints and the comments for each complaint.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
4. Discussion of Fire Department Report – Thom Jones:
• Presentation of information regarding the Fire Board Meeting conducted on June 22, 2009.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussion regarding donation of Thermal Imager Camera received from the City of Bryan Fire Department.
5. Presentation of Convention and Tourism Report – Sharon Phelps.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
6. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital.
• Presentation of Pot-Hole Report for the Month of May, 2009.
• Completion of Bridge Repairs on Trinity.
• Discussions regarding the output of water well # 4.
• Discussions regarding use of the street sweeper throughout the community.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
• Discussions regarding a long time customer allowing the City to connect the City’s out dated water main up to the Water District’s Service main out on Highway 978.
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussion of the Housing Standards Commission meeting conducted on June 15th, 2009.
• Discussions regarding the recent repairs at the WWTP including rotor shafts at plant # 1.
• Discussions of the overall operations of the Wastewater Treatment Plant and the TCEQ Order of Compliance due date.
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of June, 2009.
• Discussions regarding Extension of our Parks & Wildlife Trail Grant.
• Discussions regarding our TML Legislative Summary Update.
• Discussions regarding our Budget Timetable and budget information which was handed out to City Department Heads.
• Discussions regarding letter of approval of the Brazos Valley Council of Governments in reference to the City of Madisonville CIP Project.
• Presentation of the Madison County Appraisal District Budget for FY 2009-2010.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JULY 6, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JULY 9, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE,TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)
1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussions regarding the recent resignations of the Executive Director of the Madison County EDC and the procedures which the EDC has put into place to continue effective economic development activities for Madison County.
• Discussions regarding the continuation of conversations with Sam and Nita Rizzo regarding the possible use of a sign on I-45.
• Discussions regarding an inquiry into building new duplexes within the City.
• Discussions regarding the progress of the Navasota Entergy Project.
• Discussions regarding committee established to work with Council Member Terri Creel and others to develop a new job description for the new Executive Director of the Madison County Chamber of Commerce.
• Discussion regarding the status of the homes in the Old Oakes Subdivision.
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.
3. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding recent vacancies within the Police Department and hiring replacements to fill those positions for Lt. McClure and for Officer Bradley Neal.
• Discussions regarding a request to amend the Policies for the Madisonville Police Department in regards to amending Chapter 3, Section 1B (Department Leadership) and Chapter 3, Section 3D ( Take Home Use of Departmental Vehicles.) of the Police Department Policy Manual.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance status, and general comments.
• Presentation of Animal Control Activity Report to present the addresses of complaints and the comments for each complaint.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
4. Discussion of Fire Department Report – Thom Jones:
• Presentation of information regarding the Fire Board Meeting conducted on June 22, 2009.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussion regarding donation of Thermal Imager Camera received from the City of Bryan Fire Department.
5. Presentation of Convention and Tourism Report – Sharon Phelps.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
6. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital.
• Presentation of Pot-Hole Report for the Month of May, 2009.
• Completion of Bridge Repairs on Trinity.
• Discussions regarding the output of water well # 4.
• Discussions regarding use of the street sweeper throughout the community.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
• Discussions regarding a long time customer allowing the City to connect the City’s out dated water main up to the Water District’s Service main out on Highway 978.
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussion of the Housing Standards Commission meeting conducted on June 15th, 2009.
• Discussions regarding the recent repairs at the WWTP including rotor shafts at plant # 1.
• Discussions of the overall operations of the Wastewater Treatment Plant and the TCEQ Order of Compliance due date.
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of June, 2009.
• Discussions regarding Extension of our Parks & Wildlife Trail Grant.
• Discussions regarding our TML Legislative Summary Update.
• Discussions regarding our Budget Timetable and budget information which was handed out to City Department Heads.
• Discussions regarding letter of approval of the Brazos Valley Council of Governments in reference to the City of Madisonville CIP Project.
• Presentation of the Madison County Appraisal District Budget for FY 2009-2010.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JULY 6, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES REGULAR COUNCIL MEETING JUNE 8, 2009
REGULAR CITY COUNCIL MEETING pg 1
June 8, 2009
MINUTES
The Madisonville City Council met in a regular meeting on June 8, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Johnny Ray Sheppard had concerns about septic services to his property located on E Viser and N. Shipp (subject property 704 E Viser). Father Michael Barone spoke about the Texas Mushroom Festival and Bob Wallace spoke about the stimulus application
****Item # 5 was moved to the top of the page per Mr. Hale and the Mayor
5. The City Council may consider and approve/disapprove a rate decrease in electric rates by Entergy Texas, Inc. as specified in the “Statement of Intent To Adopt New Rates” filed with the City of Madisonville on May 26, 2009. (Please work Mr. Hale in upon his arrival as he has (3) other Council Meeting to attend this afternoon.)
*******Motion was made by Terri Creel to approve the rate decrease in electric rates by Entergy Texas Inc. Seconded by Lois Brown Four (4) approve-Terri Creel, Lois Brown, Debra Drake and Marvin Stanton. One (1) abstained was Donnie Myrick works with Entergy Texas Inc. Motion Carried
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on May 11, 2009, May 20, 2009 and June 4, 2009. Seconded by Debra Drake, All voting aye Motion Carried, Motion was made by Terri Creel to approve Accounts Payable as written, Seconded by Donnie Myrick all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Lois Brown , Marvin Stanton, Terri Creel and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.
I. Presentation of the monthly Report for the Madison County EDC – Rick Barrileaux.
• Presentation of information regarding the Madison Bell’s Air Permit hearing which was set for May 26, 2009 in Austin.
• Presentation of information regarding a follow-up meeting with the downtown redevelopment plan sponsored by the Downtown Merchants Association.
• Presentation of information regarding a response to the letter in support of the proposed Bio-Gas facility for the Ferguson Unit sent to Mr. Oliver J. Bell, Chairman of the Texas Board of Criminal Justice.
• Presentation regarding information on the rules and guidelines for a change of use for an exempted sign located on I-45 on property owned by Mr. Sam Rizzo.
• Presentation of information regarding an $8,000 tax credit to qualified first time home buyers to assist in the purchase of homes.
• Presentation of information regarding the impact of Bray Trailers, Dasilveria Southwest, and Buc-ee’s on the City and County.
• Presentation regarding information on the Madison County Economic Development Web Page and the impact of that information regarding the inquiries on homes in the Olde Oaks Addition and a short term lease of industrial storage.
******Discussion only on all above items
II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the Mc Iver lift stations.
****Discussion Only
• Discussions and possible actions regarding results of flow test for the St. Joseph Hospital water sprinkler system.
****Discussion Only
• Discussions and possible actions regarding the award of a bid for the Collard Street Collection System Improvements.
****Motion was made by Donnie Myrick to award of a bid for the Collard St Collection System Improvements. Seconded by Lois Brown, All Voting aye
Motion Carried
2. Discussion and possible actions regarding the award of Grant Funds for generators from the BVCOG.
****Discussion only
3. Discussion and possible actions regarding bids received for the sale of the old Landfill Property.
****Discussion only
4. Discussions and possible actions to establish an ordinance which provides for
the permitting requirements of clubs, and or any other type establishments that allow person to bring or sell alcoholic beverages or any other prohibited substances
onto any premises within the City Limits and which can or may lead to domestic disturbances resulting in a public riots, fighting or other similar activities which may be considered as a public nuisance, unlawful and a possible threat to human life.
****City Council authorized the City Manager, Chief of Police and the City Attorney to establish an ordinance***
VIII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council shall conduct a public hearing on a request by James and Bobbye Burke to change Section 01.12.009 (A.) & (C.) of the Planning & Zoning Regulations. (This request relates to the outside storage of merchandise in a commercial zone)
****Motion was made by Debra Drake to open the public hearing, Seconded by Donnie Myrick, All voting aye Motion Carried.** No comment from the public
****recommendation from the staff is to delete section 01.12.009(A) &(C) of the Planning
and Zoning regulations.
****Motion was made by Lois Brown to close the public hearing, Seconded by Donnie Myrick, All voting aye Motion Carried.
• After closing the public hearing, The City Council may consider action on a request by James and Bobbye Burke to delete Section 01.12.009 (A.) & (C.) of the Planning and Zoning Regulations.
****Motion was made by Debra Drake to delete Section 01.12.009(A) & (C) of the
Planning and Zoning Regulations Seconded by Donnie Myrick, All voting aye,
Motion Carried.
2. The City Council shall conduct a public hearing on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to change Section 01.30.001 (E); 01.30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the Planning & Zoning Regulations. (This request relates to the provisions of the 90-day vacancy requirement which requires that grandfathered residential or commercial structures will revert to the conforming use after being vacant for 90-days)
****Motion was made by Debra Drake to open the public hearing, Seconded by Donnie Myrick all voting aye motion carried.
****Mr. Woodward request of the 90 day vacancy requirement which requires that grandfather residential or commercial structures will revert to the conforming use after being vacant for 90 days
****recommendation from the staff is to change the ordinance, eliminate the 90 day provision.
****Motion was made by Donnie Myrick to close the public hearing, Seconded by Lois
Brown, All voting aye, Motion Carried.
****City Attorney advised the City Manager and the Mayor to go into Close Executive
Session and discuss this due to a litigation
****Motion was made by Terri Creel to go into Closed Executive Session at 7:40 P.M.
Seconded by Lois Brown, All voting aye, Motion Carried
****Motion was made by Terri Creel to go into Open Session at 7:50 P.M. Seconded by
Lois Brown All voting aye, Motion Carried
****Motion was made by Terri Creel to close the public hearing, Seconded by Lois Brown
All voting aye. Motion Carried
• After closing the public hearing, The City Council shall consider action on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to delete the provisions in Section 01.30.001 (E.); 01;30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the of the Planning and Zoning Regulations.
****Motion was made by Terri Creel to approve the 90 day provision. Seconded
by Lois Brown, All voting aye. Motion Carried
3. The City Council shall conduct a public hearing on a request by City Staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B.) (This request relates to the elimination of the Planning & Zoning Commission’s authority to grant variances to the P & Z Ordinance and for the City Council to hear appeals of their decisions.)
*****Motion was made by Terri Creel to open the public hearing, Seconded by Donnie
Myrick, All voting aye Motion Carried
*****No comments from the public or staff
*****Motion was made by Donnie Myrick to close the public hearing, Seconded by Terri
Creel, All voting aye Motion Carried
• After closing the public hearing, the City Council shall consider action on a request by staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B).
*****Motion was made by Terri Creel to approve the request to clean up the ordinance
recommended by the Planning and Zoning Commission, Seconded by Lois Brown
All voting aye, Motion Carried
4. Discussion and possible approval of an ordinance regarding the installation of new stop signs.
*****Motion was made by Lois Brown to approve an ordinance with the approval of TXDOT. Seconded by Donnie Myrick, All voting aye Motion Carried.
5. This item was moved to the top of the page.
6. Authorization for the Mayor to execute an agreement with the Workforce
Solutions to provide the City with temporary summer employment activities
for the City.
*****Motion was made by Terri Creel to approve an agreement with the Workforce
Solutions. Seconded by Donnie Myrick. Four (4)approve-Terri Creel,
Donnie Myrick, Marvin Stanton and Debra Drake. One (1) abstained
was Lois Brown works for Workforce Solutions. Motion carried
7. Discussion and possible actions to consider the renewal of a contract
with Swico Auctions and authorizing the Mayor to execute the renewal letter.
*****Motion was made by Debra Drake to renew the contract with Swico Auctions and
Authorizing the Mayor to execute the renewal letter. Seconded by Terri Creel,
All voting aye Motion Carried.
8. The City Council may enter into closed or Executive Session to discuss the
following matters:
• To conduct a 9-month evaluation regarding the performance of the City
Manager, which is in compliance with Section 7, (B) of the Employment
Contract-Government Code 551.074.
*****Motion was made by Terri Creel to go into closed Executive Session at 8:00 P.M.
Seconded by Lois Brown, All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Lois Brown to go back into open session at 8:55 P.M.,
seconded by Terri Creel All voting aye, Motion Carried
• To conduct a 9-month evaluation regarding the performance of the City
Manager, which is in compliance with Section 7, (B) of the Employment
Contract-Government Code 551.074.
*****No discussion
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 8:55 p.m. and seconded by Terri Creel
All voting aye Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
June 8, 2009
MINUTES
The Madisonville City Council met in a regular meeting on June 8, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Johnny Ray Sheppard had concerns about septic services to his property located on E Viser and N. Shipp (subject property 704 E Viser). Father Michael Barone spoke about the Texas Mushroom Festival and Bob Wallace spoke about the stimulus application
****Item # 5 was moved to the top of the page per Mr. Hale and the Mayor
5. The City Council may consider and approve/disapprove a rate decrease in electric rates by Entergy Texas, Inc. as specified in the “Statement of Intent To Adopt New Rates” filed with the City of Madisonville on May 26, 2009. (Please work Mr. Hale in upon his arrival as he has (3) other Council Meeting to attend this afternoon.)
*******Motion was made by Terri Creel to approve the rate decrease in electric rates by Entergy Texas Inc. Seconded by Lois Brown Four (4) approve-Terri Creel, Lois Brown, Debra Drake and Marvin Stanton. One (1) abstained was Donnie Myrick works with Entergy Texas Inc. Motion Carried
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on May 11, 2009, May 20, 2009 and June 4, 2009. Seconded by Debra Drake, All voting aye Motion Carried, Motion was made by Terri Creel to approve Accounts Payable as written, Seconded by Donnie Myrick all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Lois Brown , Marvin Stanton, Terri Creel and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.
I. Presentation of the monthly Report for the Madison County EDC – Rick Barrileaux.
• Presentation of information regarding the Madison Bell’s Air Permit hearing which was set for May 26, 2009 in Austin.
• Presentation of information regarding a follow-up meeting with the downtown redevelopment plan sponsored by the Downtown Merchants Association.
• Presentation of information regarding a response to the letter in support of the proposed Bio-Gas facility for the Ferguson Unit sent to Mr. Oliver J. Bell, Chairman of the Texas Board of Criminal Justice.
• Presentation regarding information on the rules and guidelines for a change of use for an exempted sign located on I-45 on property owned by Mr. Sam Rizzo.
• Presentation of information regarding an $8,000 tax credit to qualified first time home buyers to assist in the purchase of homes.
• Presentation of information regarding the impact of Bray Trailers, Dasilveria Southwest, and Buc-ee’s on the City and County.
• Presentation regarding information on the Madison County Economic Development Web Page and the impact of that information regarding the inquiries on homes in the Olde Oaks Addition and a short term lease of industrial storage.
******Discussion only on all above items
II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the Mc Iver lift stations.
****Discussion Only
• Discussions and possible actions regarding results of flow test for the St. Joseph Hospital water sprinkler system.
****Discussion Only
• Discussions and possible actions regarding the award of a bid for the Collard Street Collection System Improvements.
****Motion was made by Donnie Myrick to award of a bid for the Collard St Collection System Improvements. Seconded by Lois Brown, All Voting aye
Motion Carried
2. Discussion and possible actions regarding the award of Grant Funds for generators from the BVCOG.
****Discussion only
3. Discussion and possible actions regarding bids received for the sale of the old Landfill Property.
****Discussion only
4. Discussions and possible actions to establish an ordinance which provides for
the permitting requirements of clubs, and or any other type establishments that allow person to bring or sell alcoholic beverages or any other prohibited substances
onto any premises within the City Limits and which can or may lead to domestic disturbances resulting in a public riots, fighting or other similar activities which may be considered as a public nuisance, unlawful and a possible threat to human life.
****City Council authorized the City Manager, Chief of Police and the City Attorney to establish an ordinance***
VIII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council shall conduct a public hearing on a request by James and Bobbye Burke to change Section 01.12.009 (A.) & (C.) of the Planning & Zoning Regulations. (This request relates to the outside storage of merchandise in a commercial zone)
****Motion was made by Debra Drake to open the public hearing, Seconded by Donnie Myrick, All voting aye Motion Carried.** No comment from the public
****recommendation from the staff is to delete section 01.12.009(A) &(C) of the Planning
and Zoning regulations.
****Motion was made by Lois Brown to close the public hearing, Seconded by Donnie Myrick, All voting aye Motion Carried.
• After closing the public hearing, The City Council may consider action on a request by James and Bobbye Burke to delete Section 01.12.009 (A.) & (C.) of the Planning and Zoning Regulations.
****Motion was made by Debra Drake to delete Section 01.12.009(A) & (C) of the
Planning and Zoning Regulations Seconded by Donnie Myrick, All voting aye,
Motion Carried.
2. The City Council shall conduct a public hearing on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to change Section 01.30.001 (E); 01.30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the Planning & Zoning Regulations. (This request relates to the provisions of the 90-day vacancy requirement which requires that grandfathered residential or commercial structures will revert to the conforming use after being vacant for 90-days)
****Motion was made by Debra Drake to open the public hearing, Seconded by Donnie Myrick all voting aye motion carried.
****Mr. Woodward request of the 90 day vacancy requirement which requires that grandfather residential or commercial structures will revert to the conforming use after being vacant for 90 days
****recommendation from the staff is to change the ordinance, eliminate the 90 day provision.
****Motion was made by Donnie Myrick to close the public hearing, Seconded by Lois
Brown, All voting aye, Motion Carried.
****City Attorney advised the City Manager and the Mayor to go into Close Executive
Session and discuss this due to a litigation
****Motion was made by Terri Creel to go into Closed Executive Session at 7:40 P.M.
Seconded by Lois Brown, All voting aye, Motion Carried
****Motion was made by Terri Creel to go into Open Session at 7:50 P.M. Seconded by
Lois Brown All voting aye, Motion Carried
****Motion was made by Terri Creel to close the public hearing, Seconded by Lois Brown
All voting aye. Motion Carried
• After closing the public hearing, The City Council shall consider action on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to delete the provisions in Section 01.30.001 (E.); 01;30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the of the Planning and Zoning Regulations.
****Motion was made by Terri Creel to approve the 90 day provision. Seconded
by Lois Brown, All voting aye. Motion Carried
3. The City Council shall conduct a public hearing on a request by City Staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B.) (This request relates to the elimination of the Planning & Zoning Commission’s authority to grant variances to the P & Z Ordinance and for the City Council to hear appeals of their decisions.)
*****Motion was made by Terri Creel to open the public hearing, Seconded by Donnie
Myrick, All voting aye Motion Carried
*****No comments from the public or staff
*****Motion was made by Donnie Myrick to close the public hearing, Seconded by Terri
Creel, All voting aye Motion Carried
• After closing the public hearing, the City Council shall consider action on a request by staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B).
*****Motion was made by Terri Creel to approve the request to clean up the ordinance
recommended by the Planning and Zoning Commission, Seconded by Lois Brown
All voting aye, Motion Carried
4. Discussion and possible approval of an ordinance regarding the installation of new stop signs.
*****Motion was made by Lois Brown to approve an ordinance with the approval of TXDOT. Seconded by Donnie Myrick, All voting aye Motion Carried.
5. This item was moved to the top of the page.
6. Authorization for the Mayor to execute an agreement with the Workforce
Solutions to provide the City with temporary summer employment activities
for the City.
*****Motion was made by Terri Creel to approve an agreement with the Workforce
Solutions. Seconded by Donnie Myrick. Four (4)approve-Terri Creel,
Donnie Myrick, Marvin Stanton and Debra Drake. One (1) abstained
was Lois Brown works for Workforce Solutions. Motion carried
7. Discussion and possible actions to consider the renewal of a contract
with Swico Auctions and authorizing the Mayor to execute the renewal letter.
*****Motion was made by Debra Drake to renew the contract with Swico Auctions and
Authorizing the Mayor to execute the renewal letter. Seconded by Terri Creel,
All voting aye Motion Carried.
8. The City Council may enter into closed or Executive Session to discuss the
following matters:
• To conduct a 9-month evaluation regarding the performance of the City
Manager, which is in compliance with Section 7, (B) of the Employment
Contract-Government Code 551.074.
*****Motion was made by Terri Creel to go into closed Executive Session at 8:00 P.M.
Seconded by Lois Brown, All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Lois Brown to go back into open session at 8:55 P.M.,
seconded by Terri Creel All voting aye, Motion Carried
• To conduct a 9-month evaluation regarding the performance of the City
Manager, which is in compliance with Section 7, (B) of the Employment
Contract-Government Code 551.074.
*****No discussion
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 8:55 p.m. and seconded by Terri Creel
All voting aye Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
REGULAR COUNCIL MEETING JUNE 8, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JUNE 8, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
• The Council may make a statement of fact; or
• The Council may provide existing city policy; or
• The Council may move to place the item on a future agenda.
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.
1. Approval of the minutes as written for the May 11, 2009, May 20, 2009 and June 4, 2009 meeting.
2. Approval of Accounts Payable as written for the month of May 2009.
3. Approval of Accounts Payable for Drakes Service for the month of May 2009. Council Member Drake shall abstain from all discussions and from voting on this matter.
VI. Presentation of the monthly Report for the Madison County EDC – Rick Barrileaux.
• Presentation of information regarding the Madison Bell’s Air Permit hearing which was set for May 26, 2009 in Austin.
• Presentation of information regarding a follow-up meeting with the downtown redevelopment plan sponsored by the Downtown Merchants Association.
• Presentation of information regarding a response to the letter in support of the proposed Bio-Gas facility for the Ferguson Unit sent to Mr. Oliver J. Bell, Chairman of the Texas Board of Criminal Justice.
• Presentation regarding information on the rules and guidelines for a change of use for an exempted sign located on I-45 on property owned by Mr. Sam Rizzo.
• Presentation of information regarding an $8,000 tax credit to qualified first time home buyers to assist in the purchase of homes.
• Presentation of information regarding the impact of Bray Trailers, Dasilveria Southwest, and Buc-ee’s on the City and County.
• Presentation regarding information on the Madison County Economic Development Web Page and the impact of that information regarding the inquiries on homes in the Olde Oaks Addition and a short term lease of industrial storage.
VII. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the Mc Iver lift stations.
• Discussions and possible actions regarding results of flow test for the St. Joseph Hospital water sprinkler system.
• Discussions and possible actions regarding the award of a bid for the Collard Street Collection System Improvements.
2. Discussion and possible actions regarding the award of Grant Funds for generators from the BVCOG.
3. Discussion and possible actions regarding bids received for the sale of the old Landfill Property.
4. Discussions and possible actions to establish an ordinance which provides for the permitting requirements of clubs, and or any other type establishments that allow person to bring or sell alcoholic beverages or any other prohibited substances onto any premises within the City Limits and which can or may lead to domestic disturbances resulting in a public riots, fighting or other similar activities which may be considered as a public nuisance, unlawful and a possible threat to human life.
VIII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council shall conduct a public hearing on a request by James and Bobbye Burke to change Section 01.12.009 (A.) & (C.) of the Planning & Zoning Regulations. (This request relates to the outside storage of merchandise in a commercial zone)
• After closing the public hearing, The City Council may consider action on a request by James and Bobbye Burke to delete Section 01.12.009 (A.) & (C.) of the Planning and Zoning Regulations.
2. The City Council shall conduct a public hearing on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to change Section 01.30.001 (E); 01.30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the Planning & Zoning Regulations. (This request relates to the provisions of the 90-day vacancy requirement which requires that grandfathered residential or commercial structures will revert to the conforming use after being vacant for 90-days)
• After closing the public hearing, The City Council shall consider action on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to delete the provisions in Section 01.30.001 (E.); 01;30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the of the Planning and Zoning Regulations.
3. The City Council shall conduct a public hearing on a request by City Staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B.) (This request relates to the elimination of the Planning & Zoning Commission’s authority to grant variances to the P & Z Ordinance and for the City Council to hear appeals of their decisions.)
• After closing the public hearing, the City Council shall consider action on a request by staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B).
4. Discussion and possible approval of an ordinance regarding the installation of new stop signs.
5. The City Council may consider and approve/disapprove a rate decrease in electric rates by Entergy Texas, Inc. as specified in the “Statement of Intent To Adopt New Rates” filed with the City of Madisonville on May 26, 2009. (Please work Mr. Hale in upon his arrival as he has (3) other Council Meeting to attend this afternoon.)
6. Authorization for the Mayor to execute an agreement with the Workforce Solutions to provide the City with temporary summer employment activities for the City.
7. Discussion and possible actions to consider the renewal of a contract with Swico Auctions and authorizing the Mayor to execute the renewal letter.
8. The City Council may enter into closed or Executive Session to discuss the following matters:
• To conduct a 9-month evaluation regarding the performance of the City Manager, which is in compliance with Section 7, (B) of the Employment Contract – Government Code 551.074.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
10. The City Council may make a decision regarding matters discussed in
Executive Session.
• To conduct a 9-month evaluation regarding the performance of the City Manager, which is in compliance with Section 7, (B) of the Employment Contract – Government Code 551.074.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 5, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON JUNE 8, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
• The Council may make a statement of fact; or
• The Council may provide existing city policy; or
• The Council may move to place the item on a future agenda.
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.
1. Approval of the minutes as written for the May 11, 2009, May 20, 2009 and June 4, 2009 meeting.
2. Approval of Accounts Payable as written for the month of May 2009.
3. Approval of Accounts Payable for Drakes Service for the month of May 2009. Council Member Drake shall abstain from all discussions and from voting on this matter.
VI. Presentation of the monthly Report for the Madison County EDC – Rick Barrileaux.
• Presentation of information regarding the Madison Bell’s Air Permit hearing which was set for May 26, 2009 in Austin.
• Presentation of information regarding a follow-up meeting with the downtown redevelopment plan sponsored by the Downtown Merchants Association.
• Presentation of information regarding a response to the letter in support of the proposed Bio-Gas facility for the Ferguson Unit sent to Mr. Oliver J. Bell, Chairman of the Texas Board of Criminal Justice.
• Presentation regarding information on the rules and guidelines for a change of use for an exempted sign located on I-45 on property owned by Mr. Sam Rizzo.
• Presentation of information regarding an $8,000 tax credit to qualified first time home buyers to assist in the purchase of homes.
• Presentation of information regarding the impact of Bray Trailers, Dasilveria Southwest, and Buc-ee’s on the City and County.
• Presentation regarding information on the Madison County Economic Development Web Page and the impact of that information regarding the inquiries on homes in the Olde Oaks Addition and a short term lease of industrial storage.
VII. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the Mc Iver lift stations.
• Discussions and possible actions regarding results of flow test for the St. Joseph Hospital water sprinkler system.
• Discussions and possible actions regarding the award of a bid for the Collard Street Collection System Improvements.
2. Discussion and possible actions regarding the award of Grant Funds for generators from the BVCOG.
3. Discussion and possible actions regarding bids received for the sale of the old Landfill Property.
4. Discussions and possible actions to establish an ordinance which provides for the permitting requirements of clubs, and or any other type establishments that allow person to bring or sell alcoholic beverages or any other prohibited substances onto any premises within the City Limits and which can or may lead to domestic disturbances resulting in a public riots, fighting or other similar activities which may be considered as a public nuisance, unlawful and a possible threat to human life.
VIII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council shall conduct a public hearing on a request by James and Bobbye Burke to change Section 01.12.009 (A.) & (C.) of the Planning & Zoning Regulations. (This request relates to the outside storage of merchandise in a commercial zone)
• After closing the public hearing, The City Council may consider action on a request by James and Bobbye Burke to delete Section 01.12.009 (A.) & (C.) of the Planning and Zoning Regulations.
2. The City Council shall conduct a public hearing on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to change Section 01.30.001 (E); 01.30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the Planning & Zoning Regulations. (This request relates to the provisions of the 90-day vacancy requirement which requires that grandfathered residential or commercial structures will revert to the conforming use after being vacant for 90-days)
• After closing the public hearing, The City Council shall consider action on a request by BAC Home Loan Servicing, L.P. fna Country Wide Home Loans to delete the provisions in Section 01.30.001 (E.); 01;30.002 (B); 01.30.003 (B); and 01.30.004 (B) & (C) of the of the Planning and Zoning Regulations.
3. The City Council shall conduct a public hearing on a request by City Staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B.) (This request relates to the elimination of the Planning & Zoning Commission’s authority to grant variances to the P & Z Ordinance and for the City Council to hear appeals of their decisions.)
• After closing the public hearing, the City Council shall consider action on a request by staff to delete all of Section 01.31.003 Variances (A) (B) (C) & (D) and Section 01.31.004 Appeals (A) & (B).
4. Discussion and possible approval of an ordinance regarding the installation of new stop signs.
5. The City Council may consider and approve/disapprove a rate decrease in electric rates by Entergy Texas, Inc. as specified in the “Statement of Intent To Adopt New Rates” filed with the City of Madisonville on May 26, 2009. (Please work Mr. Hale in upon his arrival as he has (3) other Council Meeting to attend this afternoon.)
6. Authorization for the Mayor to execute an agreement with the Workforce Solutions to provide the City with temporary summer employment activities for the City.
7. Discussion and possible actions to consider the renewal of a contract with Swico Auctions and authorizing the Mayor to execute the renewal letter.
8. The City Council may enter into closed or Executive Session to discuss the following matters:
• To conduct a 9-month evaluation regarding the performance of the City Manager, which is in compliance with Section 7, (B) of the Employment Contract – Government Code 551.074.
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
10. The City Council may make a decision regarding matters discussed in
Executive Session.
• To conduct a 9-month evaluation regarding the performance of the City Manager, which is in compliance with Section 7, (B) of the Employment Contract – Government Code 551.074.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 5, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
MINUTES CALLED CITY COUNCIL MEETING JUNE 4, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)
1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)
1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
AGENDA CALLED CITY COUNCIL MEETING JUNE 4, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)
1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)
1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES CALLED CITY COUNCIL MEETING MAY 20, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON MAY 20, 2009AT 5:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
OPEN SESSION:
1. To consider and approve the canvass of the City Election on May 9, 2009
2. The Swearing in of elected Council Members
3. Authorize the submission of a Texas Community Development Block Grant
Program application to the office of Rural Community Affairs for Hurricane
Ike funding, and authorized representative in all matters pertaining to the City
Participation in the Program
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 15, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON MAY 20, 2009AT 5:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
OPEN SESSION:
1. To consider and approve the canvass of the City Election on May 9, 2009
2. The Swearing in of elected Council Members
3. Authorize the submission of a Texas Community Development Block Grant
Program application to the office of Rural Community Affairs for Hurricane
Ike funding, and authorized representative in all matters pertaining to the City
Participation in the Program
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 15, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
AGENDA CALLED CITY COUNCIL MEETING MAY 20, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON MAY 20, 2009AT 5:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
OPEN SESSION:
1. To consider and approve the canvass of the City Election on May 9, 2009
2. The Swearing in of elected Council Members
3. Authorize the submission of a Texas Community Development Block Grant
Program application to the office of Rural Community Affairs for Hurricane
Ike funding, and authorized representative in all matters pertaining to the City
Participation in the Program
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 15, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED MEETING ON MAY 20, 2009AT 5:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
OPEN SESSION:
1. To consider and approve the canvass of the City Election on May 9, 2009
2. The Swearing in of elected Council Members
3. Authorize the submission of a Texas Community Development Block Grant
Program application to the office of Rural Community Affairs for Hurricane
Ike funding, and authorized representative in all matters pertaining to the City
Participation in the Program
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON MAY 15, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
MINUTES REGULAR COUNCIL MEETING MAY 11, 2009
REGULAR CITY COUNCIL MEETING pg 1
May 11, 2009
MINUTES
The Madisonville City Council met in a regular meeting on May 11, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) None
V. CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on April 13, 2009, April 23, 2009 and May 7, 2009 with some additional changes made to the minutes on April 13, 2009. Seconded by Lois Brown, All voting aye Motion Carried, Motion was made by Donnie Myrick to approve Accounts Payable as written, Seconded by Lois Brown all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.
I. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:
1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.
• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter Pg 2 5/11/09
4. Agreement regarding Paying Agent
*******Motion was made by Terri Creel to approve all of the above items. Seconded by Debra
Drake all voting aye Motion Carried.
2. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
********Motion was made by Terri Creel to approve all the above items, Seconded by Debra
Drake All Voting aye Motion Carried.
3. Discussions and possible actions regarding the approval of Airport Lease
Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
********Motion was made by Terri Creel to approve the Airport Lease agreement between the
City of Madisonville and Andy Ziegelmair, Marc Blackmore, and Charles Brent
Hollingsworth, Seconded by Donnie Myrick, All voting aye. Motion Carried
VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
********* Motion was made by Debra Drake to appoint an Airport Advisory Board and to develop Bylaws defining
Their duties. Appoint Andy Ziegelmair, Charles Brent Hollingsworth, Marc Blackmore, Ken Farris, Tim
Wolfel, Michael Lee and Donnie Myrick. Seconded by Lois Brown, All voting aye, Motion Carried.
2. Discussion and possible action to consider the approval of a budget amendment
as proposed by the Madison County Appraisal District.
*********No Action taken
3. Discussion and possible action regarding the approval of a Development
Agreement between the City of Madisonville and Ron Bartee.
********Motion was made by Lois Brown regarding the approval of a Development Agreement between the
City of Madisonville and Ron Bartee, Seconded by Donnie Myrick, All voting aye, Motion Carried
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
**********Motion was made by Lois Brown to approve an Interlocal Agreement between the City of Madisonville
and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of
$16,584.00 for the City Police Department and authorize the City Manager to execute the document on
Behalf of the City. Seconded by Terri Creel. All voting aye Motion Carried.
Pg 3 5/11/09
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
*********Motion was made by Debra Drake to approve of an Ordinance to approve a New Municipal Maintenance
Agreement between the City of Madisonville and the Texas Department of Transportation Seconded by
Lois Brown, All Voting aye, Motion Carried
6. Discussions and possible actions regarding calling for a city audit to review
financial records
********No action taken
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
********Motion was made by Debra Drake to go into closed session at 7:38 P.M. seconded by Lois
Brown all voting aye, Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into open session at 7:45 P.M.,
seconded by Marvin Stanton All voting aye, Motion Carried
• To Discuss Real Estate Matters regarding deliberations on real property
- Government Code Section 551.02
*******Motion was made by Marvin Stanton to authorize the City Manager to go out for bids on the
Old Land field site located at county road 406 know as Grant Rd, Seconded by Terri Creel
All voting aye Motion Carried
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 7:45 p.m. and seconded by Terri Creel
All voting aye Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
May 11, 2009
MINUTES
The Madisonville City Council met in a regular meeting on May 11, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) None
V. CONSENT AGENDA:
A motion was made by Debra Drake to approve minutes on April 13, 2009, April 23, 2009 and May 7, 2009 with some additional changes made to the minutes on April 13, 2009. Seconded by Lois Brown, All voting aye Motion Carried, Motion was made by Donnie Myrick to approve Accounts Payable as written, Seconded by Lois Brown all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.
I. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:
1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.
• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter Pg 2 5/11/09
4. Agreement regarding Paying Agent
*******Motion was made by Terri Creel to approve all of the above items. Seconded by Debra
Drake all voting aye Motion Carried.
2. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
********Motion was made by Terri Creel to approve all the above items, Seconded by Debra
Drake All Voting aye Motion Carried.
3. Discussions and possible actions regarding the approval of Airport Lease
Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
********Motion was made by Terri Creel to approve the Airport Lease agreement between the
City of Madisonville and Andy Ziegelmair, Marc Blackmore, and Charles Brent
Hollingsworth, Seconded by Donnie Myrick, All voting aye. Motion Carried
VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
********* Motion was made by Debra Drake to appoint an Airport Advisory Board and to develop Bylaws defining
Their duties. Appoint Andy Ziegelmair, Charles Brent Hollingsworth, Marc Blackmore, Ken Farris, Tim
Wolfel, Michael Lee and Donnie Myrick. Seconded by Lois Brown, All voting aye, Motion Carried.
2. Discussion and possible action to consider the approval of a budget amendment
as proposed by the Madison County Appraisal District.
*********No Action taken
3. Discussion and possible action regarding the approval of a Development
Agreement between the City of Madisonville and Ron Bartee.
********Motion was made by Lois Brown regarding the approval of a Development Agreement between the
City of Madisonville and Ron Bartee, Seconded by Donnie Myrick, All voting aye, Motion Carried
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
**********Motion was made by Lois Brown to approve an Interlocal Agreement between the City of Madisonville
and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of
$16,584.00 for the City Police Department and authorize the City Manager to execute the document on
Behalf of the City. Seconded by Terri Creel. All voting aye Motion Carried.
Pg 3 5/11/09
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
*********Motion was made by Debra Drake to approve of an Ordinance to approve a New Municipal Maintenance
Agreement between the City of Madisonville and the Texas Department of Transportation Seconded by
Lois Brown, All Voting aye, Motion Carried
6. Discussions and possible actions regarding calling for a city audit to review
financial records
********No action taken
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
********Motion was made by Debra Drake to go into closed session at 7:38 P.M. seconded by Lois
Brown all voting aye, Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into open session at 7:45 P.M.,
seconded by Marvin Stanton All voting aye, Motion Carried
• To Discuss Real Estate Matters regarding deliberations on real property
- Government Code Section 551.02
*******Motion was made by Marvin Stanton to authorize the City Manager to go out for bids on the
Old Land field site located at county road 406 know as Grant Rd, Seconded by Terri Creel
All voting aye Motion Carried
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 7:45 p.m. and seconded by Terri Creel
All voting aye Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
AGENDA REGULAR COUNCIL MEETING MAY 11, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON MAY 11, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written for the April 13, 2009 April 23, 2009 and
May 07, 2009 meetings.
2. Approval of Accounts Payable as written for the month of April 2009.
3. Approval of Accounts Payable for Drakes Service for the month of April 2009.
Council Member Drake shall abstain from all discussions and from voting on
this matter.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:
1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.
• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter
4. Agreement regarding Paying Agent
2. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
3. Discussions and possible actions regarding the approval of Airport Lease Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
2. Discussion and possible action to consider the approval of a budget amendment as proposed by the Madison County Appraisal District.
3. Discussion and possible action regarding the approval of a Development Agreement between the City of Madisonville and Ron Bartee.
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
6. Discussions and possible actions regarding calling for a city audit to review financial records.
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
8. The City Council may make a decision regarding matters discussed in
Executive Session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 9, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON MAY 11, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.
1. Approval of the minutes as written for the April 13, 2009 April 23, 2009 and
May 07, 2009 meetings.
2. Approval of Accounts Payable as written for the month of April 2009.
3. Approval of Accounts Payable for Drakes Service for the month of April 2009.
Council Member Drake shall abstain from all discussions and from voting on
this matter.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:
1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.
• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter
4. Agreement regarding Paying Agent
2. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
3. Discussions and possible actions regarding the approval of Airport Lease Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
2. Discussion and possible action to consider the approval of a budget amendment as proposed by the Madison County Appraisal District.
3. Discussion and possible action regarding the approval of a Development Agreement between the City of Madisonville and Ron Bartee.
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
6. Discussions and possible actions regarding calling for a city audit to review financial records.
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
8. The City Council may make a decision regarding matters discussed in
Executive Session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON APRIL 9, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES CALLED CITY COUNCIL MEETING MAY 7, 2009
CALLED CITY COUNCIL MEETING pg 1
May 7, 2009
MINUTES
The Madisonville City Council met in a regular meeting on May 7, 2009 at 5:30 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.)
1. Discussion of Municipal Court Report:
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding hiring temporary help for animal control and code enforcement activities.
• Presentation of monthly activity report.
****Discussion only
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5- X Water Racing Tour Event scheduled for May 23 & 24th.
• Discussion of Revenue Recovery Activities.
• Review of number of calls.
****Discussion only
4. Presentation of Convention and Tourism Report - Rae Kubiak will be out on vacation – She has indicated that she will have someone at the meeting to discuss her report:
• Report on the progress of the R5-X Water Racing Tour.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
****Discussion only
Pg 2 5/7/08
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussions regarding new forms being utilized for vehicle and equipment maintenance repairs and individual notebooks for each department.
• Discussions regarding new inventory forms.
• Discussions regarding new procedures for the purchase of tools.
• Discussions regarding the clean-up campaign for April.
• Discussions regarding the pot hole repairs for April 2009.
• Discussions regarding light repairs at the City Hall and Lake Madison Park.
• Discussions regarding incident, which occurred on April 30, 2009 with regard to playground equipment.
• Discussions regarding sand around playground equipment at parks.
• Discussions regarding slope mower repairs.
• Discussions regarding the completion of guardrails for the Magnolia Street Bridge.
****Discussion only
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and Repairs to the gate valves and wet well at the WWTP
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding letter received from TCEQ regarding the approval of the Enforcement Order for the Wastewater Treatment Plant –RN10179821, Docket No. 2008-1703-MWD-E; Enforcement Case No. 36729
• Discussions regarding the motors at the main lift station.
****Discussion only
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux.
****Discussion only
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of April, 2009.
• Presentation of a Letter from Entergy regarding a rate reduction.
• Presentation of a Letter from Entergy regarding recovery of funds for damages from Hurricane Ike.
• Discussion of a Letter From FEMA.
• Discussion of a letter to Debbie Cahoon, CFM, Texas Water Development Board.
• Discussion of a Letter from Met Life.
• Discussion of Transmittal Letter to Revenue Rescue, Inc.
• Discussion of a letter received from Fullbright & Jaworski L.L.P. regarding the segregation of Bond Fund Revenues and Bond Fund Payments.
****Discussion only
ADJOURNMENT:
A motion was made by Donnie Myrick to adjourn at 8:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
May 7, 2009
MINUTES
The Madisonville City Council met in a regular meeting on May 7, 2009 at 5:30 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.)
1. Discussion of Municipal Court Report:
2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding hiring temporary help for animal control and code enforcement activities.
• Presentation of monthly activity report.
****Discussion only
3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5- X Water Racing Tour Event scheduled for May 23 & 24th.
• Discussion of Revenue Recovery Activities.
• Review of number of calls.
****Discussion only
4. Presentation of Convention and Tourism Report - Rae Kubiak will be out on vacation – She has indicated that she will have someone at the meeting to discuss her report:
• Report on the progress of the R5-X Water Racing Tour.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.
****Discussion only
Pg 2 5/7/08
5. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussions regarding new forms being utilized for vehicle and equipment maintenance repairs and individual notebooks for each department.
• Discussions regarding new inventory forms.
• Discussions regarding new procedures for the purchase of tools.
• Discussions regarding the clean-up campaign for April.
• Discussions regarding the pot hole repairs for April 2009.
• Discussions regarding light repairs at the City Hall and Lake Madison Park.
• Discussions regarding incident, which occurred on April 30, 2009 with regard to playground equipment.
• Discussions regarding sand around playground equipment at parks.
• Discussions regarding slope mower repairs.
• Discussions regarding the completion of guardrails for the Magnolia Street Bridge.
****Discussion only
6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and Repairs to the gate valves and wet well at the WWTP
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding letter received from TCEQ regarding the approval of the Enforcement Order for the Wastewater Treatment Plant –RN10179821, Docket No. 2008-1703-MWD-E; Enforcement Case No. 36729
• Discussions regarding the motors at the main lift station.
****Discussion only
7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux.
****Discussion only
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of April, 2009.
• Presentation of a Letter from Entergy regarding a rate reduction.
• Presentation of a Letter from Entergy regarding recovery of funds for damages from Hurricane Ike.
• Discussion of a Letter From FEMA.
• Discussion of a letter to Debbie Cahoon, CFM, Texas Water Development Board.
• Discussion of a Letter from Met Life.
• Discussion of Transmittal Letter to Revenue Rescue, Inc.
• Discussion of a letter received from Fullbright & Jaworski L.L.P. regarding the segregation of Bond Fund Revenues and Bond Fund Payments.
****Discussion only
ADJOURNMENT:
A motion was made by Donnie Myrick to adjourn at 8:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
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