NOTICE OF SPECIAL CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A SPECIAL CALLED MEETING
December 21st, 2009 AT 9:00 A.M., AT 210 W. COTTONWOOD MADISONVILLE TEXAS
OPEN MEETING:
An open meeting will be held to consider the following subjects:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 - PERSONNEL MATTERS -To discuss, review and/or interview applicants for the position of the city manager of the City of Madisonville.
Jody Butler
SECTION:551.074- PERSONNEL MATTERS - For the position of City Manager. To discuss, review, and/or interview applicants for the position of City Manager of Madisonville.
Kerry Lacy
RECONVENE IN OPEN SESSION: for possible action resulting from items discussed in executive session.
• City Manager position
ADJOURNMENT:
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL 210 W. COTTONWOOD, MADISONVILLE, TEXAS, December 18, 2009, at______A.M./ P.M.
_____________________________
CITY SECRETARY
CITY HALL IS WHEELCHAIR ACCESSIBLE SLOPED CUBE ENTRY IS AVAILABLE. THE MAIN ENTRANCE WITH SPECIALLY MARKED SPACES NEARBY. REQUEST FOR SIGN INTERPRETERS OF SPECIAL SERVICES MUST BE RECEIVED FORTY-EIGHT (48) HOURS PRIOR TO THE MEETING. CALL (936) 348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE CITY HALL BULLETIN BOARD ON THE ______ DAY OF __________2009.
Friday, December 18, 2009
Wednesday, December 16, 2009
REGULAR COUNCIL MEETING DECEMBER 14, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON DECEMBER 14, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.
V. Consent Agenda; The items listed are considered to be routine and non-
Controversial by the council and will be approved by one motion. There
will be no separate discussion of these items unless a council members so
requests, in which case the item will be removed from the consent agenda
prior to a motion and vote. The item will be considered in its normal sequence
on the regular agenda.
1. Approval of the minutes as written for the November 9, 2009
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
Pg 2 12/14/09
VI. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:
1. Approval of Accounts Payable for Drakes Service for the month of October
2. Discussion and action on the purchase of budgeted bunker gear
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
VII. NEW BUSINESS:
1. Discussion and action on a request by the Madison County EDC to waive
Taxes in the amount of $607.46 for the year of 2009. (requested by John
Hardy, President of the Madison County EDC)
2. Discussion and action on a request by Thom Jones, VFD Chief, regarding the
2010 R5Water-XRacing Tour to be held during the summer of 2010.
(Requested by Thom Jones)
3. Discussion and action on award of bid for Emergency Generators Project
(CIP). (Requested by Paul Boyer, P.E., The Wallace Group)
4. Discussion and action on termination of the contract with Diamond E Services
on the Lift Station Replacement Project and rebidding the project. (Requested
by Paul Boyer, P.E., The Wallace Group)
VIII. STAFF REPORTS:
• City Manager
1) Electric Rate Case to be filed by Entergy Texas Inc.
2) Year End Sales Tax Report
3) PD Personnel and Equipment
4) PD Monthly Report
5) Report on city vehicle take home policy
6) water and Wastewater
7) Code Enforcement
8) Employee Health Insurance
9) Asphalt Zipper
Pg 3 12/14/09
• Municipal Court
• Madisonville Volunteer Fire Dept
CLOSED EXECUTIVE SESSION: for possible action resulting from items discussed
in executive session.
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney)
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
• City Manager position
X. RECONVENE IN OPEN SESSION: for possible action resulting from items
discussed in executive session.
• City Manager position
XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.
XII. Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON DECEMBER 11, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE
YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON DECEMBER 14, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.
V. Consent Agenda; The items listed are considered to be routine and non-
Controversial by the council and will be approved by one motion. There
will be no separate discussion of these items unless a council members so
requests, in which case the item will be removed from the consent agenda
prior to a motion and vote. The item will be considered in its normal sequence
on the regular agenda.
1. Approval of the minutes as written for the November 9, 2009
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
Pg 2 12/14/09
VI. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:
1. Approval of Accounts Payable for Drakes Service for the month of October
2. Discussion and action on the purchase of budgeted bunker gear
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
VII. NEW BUSINESS:
1. Discussion and action on a request by the Madison County EDC to waive
Taxes in the amount of $607.46 for the year of 2009. (requested by John
Hardy, President of the Madison County EDC)
2. Discussion and action on a request by Thom Jones, VFD Chief, regarding the
2010 R5Water-XRacing Tour to be held during the summer of 2010.
(Requested by Thom Jones)
3. Discussion and action on award of bid for Emergency Generators Project
(CIP). (Requested by Paul Boyer, P.E., The Wallace Group)
4. Discussion and action on termination of the contract with Diamond E Services
on the Lift Station Replacement Project and rebidding the project. (Requested
by Paul Boyer, P.E., The Wallace Group)
VIII. STAFF REPORTS:
• City Manager
1) Electric Rate Case to be filed by Entergy Texas Inc.
2) Year End Sales Tax Report
3) PD Personnel and Equipment
4) PD Monthly Report
5) Report on city vehicle take home policy
6) water and Wastewater
7) Code Enforcement
8) Employee Health Insurance
9) Asphalt Zipper
Pg 3 12/14/09
• Municipal Court
• Madisonville Volunteer Fire Dept
CLOSED EXECUTIVE SESSION: for possible action resulting from items discussed
in executive session.
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney)
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
• City Manager position
X. RECONVENE IN OPEN SESSION: for possible action resulting from items
discussed in executive session.
• City Manager position
XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.
XII. Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON DECEMBER 11, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE
YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES COUNCIL MEETING NOVEMBER 9, 2009
REGULAR CITY COUNCIL MEETING pg 1
November 9, 2009
MINUTES
The Madisonville City Council met in a regular meeting on November 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.
***None**
V. Updates, Presentations and Recognitions
• Madisonville EDC – John Hardy, president
• Madisonville Chamber of Commerce – Sharon Phelps
• Recognition of City Employees Relating to the 8th Mushroom Festival
• Report from council appointed committee for the hiring of Chamber and
Tourism Director
***Discussion only on all the above items
Pg 2 11/09/09
VI. Consent Agenda;
1. Approval of the minutes as written for the October 13, 2009
***Motion was made by Debra Drake to approve the minutes with some corrections
made by Mayor Don Dean. Seconded by Lois Brown all voting aye, motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve the Accounts Payable as written
Seconded by Terri Creel, all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month:
Council Member Drake shall abstain from all discussions and from voting on this matter.
***to continue this item
VII. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:
1. Remove from the table the request of the Madisonville Volunteer Fire
Department to amend their Bylaws
***Motion was made by Terri Creel to remove from table, Seconded by Debra Drake
all voting aye, motion carried
• Discussion and action regarding an amendment to the Madisonville Volunteer Fire Department Bylaws. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Debra Drake to amend the Fire Department Bylaws.
Seconded by Terri Creel all voting aye motion carried
2. Remove from the table the request of the Madisonville Volunteer Fire
Department to re-establish per diem for members of the volunteer fire
department.
***Motion was made by Debra Drake to remove from table, Seconded by Terri Creel
all voting aye, motion carried
• Discussion and action on the request of the Madisonville Volunteer Fire Department to re-establish per diem for members of the volunteer fire department. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Lois Brown to deny the request and discuss this item on a
Workshop for next budget year, seconded by Debra Drake all voting aye motion
carried.
Pg 3 11/09/09
VIII. NEW BUSINESS
1. Public hearing, discussion and action to rezone all property between
Lance Street, McIver Street, Madison Street and the South boundary
of Washington Street, from SF-2 (Single family-2 residential) Zoning
District to MF (manufactured housing residential)Zoning District.
Mayor Dean Open the public hearing
***Motion was made by Terri Creel to rezone this area, Seconded by
Lois Brown all voting aye motion carried
2. Discussion and action on the purchase of budgeted fire apparatus
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Lois Brown to continue until December’s
meeting, Seconded by Debra Drake all voting aye motion carried
IX. STAFF REPORTS:
• City Manager
Police
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
***Discussion only
***Motion was made by Terri Creel to closed the open session and go into
Closed executive session at 7:00 p.m. Seconded by Lois Brown all voting
aye motion carried.
• City Manager position
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
***Motion was made by Terri Creel to go back into Open Session at 7:15 p.m., Seconded by
Lois Brown all voting aye motion carried
X. RECONVENE IN OPEN SESSION:
• City Manager position
***Motion was made by Terri Creel to authorize Judy Miller ( Interim City
Manager) advertize for the City Manager position on TML website and City’s
Website , screen applicants and schedule interviews for the month of
December. Seconded by Lois Brown all voting aye motion carried
XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
November 9, 2009
MINUTES
The Madisonville City Council met in a regular meeting on November 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.
***None**
V. Updates, Presentations and Recognitions
• Madisonville EDC – John Hardy, president
• Madisonville Chamber of Commerce – Sharon Phelps
• Recognition of City Employees Relating to the 8th Mushroom Festival
• Report from council appointed committee for the hiring of Chamber and
Tourism Director
***Discussion only on all the above items
Pg 2 11/09/09
VI. Consent Agenda;
1. Approval of the minutes as written for the October 13, 2009
***Motion was made by Debra Drake to approve the minutes with some corrections
made by Mayor Don Dean. Seconded by Lois Brown all voting aye, motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve the Accounts Payable as written
Seconded by Terri Creel, all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month:
Council Member Drake shall abstain from all discussions and from voting on this matter.
***to continue this item
VII. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:
1. Remove from the table the request of the Madisonville Volunteer Fire
Department to amend their Bylaws
***Motion was made by Terri Creel to remove from table, Seconded by Debra Drake
all voting aye, motion carried
• Discussion and action regarding an amendment to the Madisonville Volunteer Fire Department Bylaws. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Debra Drake to amend the Fire Department Bylaws.
Seconded by Terri Creel all voting aye motion carried
2. Remove from the table the request of the Madisonville Volunteer Fire
Department to re-establish per diem for members of the volunteer fire
department.
***Motion was made by Debra Drake to remove from table, Seconded by Terri Creel
all voting aye, motion carried
• Discussion and action on the request of the Madisonville Volunteer Fire Department to re-establish per diem for members of the volunteer fire department. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Lois Brown to deny the request and discuss this item on a
Workshop for next budget year, seconded by Debra Drake all voting aye motion
carried.
Pg 3 11/09/09
VIII. NEW BUSINESS
1. Public hearing, discussion and action to rezone all property between
Lance Street, McIver Street, Madison Street and the South boundary
of Washington Street, from SF-2 (Single family-2 residential) Zoning
District to MF (manufactured housing residential)Zoning District.
Mayor Dean Open the public hearing
***Motion was made by Terri Creel to rezone this area, Seconded by
Lois Brown all voting aye motion carried
2. Discussion and action on the purchase of budgeted fire apparatus
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Lois Brown to continue until December’s
meeting, Seconded by Debra Drake all voting aye motion carried
IX. STAFF REPORTS:
• City Manager
Police
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
***Discussion only
***Motion was made by Terri Creel to closed the open session and go into
Closed executive session at 7:00 p.m. Seconded by Lois Brown all voting
aye motion carried.
• City Manager position
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
***Motion was made by Terri Creel to go back into Open Session at 7:15 p.m., Seconded by
Lois Brown all voting aye motion carried
X. RECONVENE IN OPEN SESSION:
• City Manager position
***Motion was made by Terri Creel to authorize Judy Miller ( Interim City
Manager) advertize for the City Manager position on TML website and City’s
Website , screen applicants and schedule interviews for the month of
December. Seconded by Lois Brown all voting aye motion carried
XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
REGULAR COUNCIL MEETING NOVEMBER 9, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON NOVEMBER 9, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.
V. Updates, Presentations and Recognitions
• Madisonville EDC – John Hardy, president
• Madisonville Chamber of Commerce – Sharon Phelps
• Recognition of City Employees Relating to the 8th Mushroom Festival
• Report from council appointed committee for the hiring of Chamber and
Tourism Director
VI. Consent Agenda;
1. Approval of the minutes as written for the October 13, 2009
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
Pg 2 11/09/09
VII. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:
1. Remove from the table the request of the Madisonville Volunteer Fire
Department to amend their Bylaws.
• Discussion and action regarding an amendment to the Madisonville Volunteer Fire Department Bylaws. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
2. Remove from the table the request of the Madisonville Volunteer Fire
Department to re-establish per diem for members of the volunteer fire
department.
• Discussion and action on the request of the Madisonville Volunteer Fire Department to re-establish per diem for members of the volunteer fire department. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
VIII. NEW BUSINESS:
1. Public hearing, discussion and action to rezone all property between
Lance Street, McIver Street, Madison Street and the South boundary
of Washington Street, from SF-2 (Single family-2 residential) Zoning
District to MF (manufactured housing residential)Zoning District.
2. Discussion and action on the purchase of budgeted fire apparatus
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
IX. STAFF REPORTS:
• City Manager
Police
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
PG 3 11/09/09
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
• City Manager position
X. RECONVENE IN OPEN SESSION:
• City Manager position
XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.
Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON NOVEMBER 6, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE
YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON NOVEMBER 9, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.
V. Updates, Presentations and Recognitions
• Madisonville EDC – John Hardy, president
• Madisonville Chamber of Commerce – Sharon Phelps
• Recognition of City Employees Relating to the 8th Mushroom Festival
• Report from council appointed committee for the hiring of Chamber and
Tourism Director
VI. Consent Agenda;
1. Approval of the minutes as written for the October 13, 2009
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
Pg 2 11/09/09
VII. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:
1. Remove from the table the request of the Madisonville Volunteer Fire
Department to amend their Bylaws.
• Discussion and action regarding an amendment to the Madisonville Volunteer Fire Department Bylaws. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
2. Remove from the table the request of the Madisonville Volunteer Fire
Department to re-establish per diem for members of the volunteer fire
department.
• Discussion and action on the request of the Madisonville Volunteer Fire Department to re-establish per diem for members of the volunteer fire department. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
VIII. NEW BUSINESS:
1. Public hearing, discussion and action to rezone all property between
Lance Street, McIver Street, Madison Street and the South boundary
of Washington Street, from SF-2 (Single family-2 residential) Zoning
District to MF (manufactured housing residential)Zoning District.
2. Discussion and action on the purchase of budgeted fire apparatus
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
IX. STAFF REPORTS:
• City Manager
Police
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
PG 3 11/09/09
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
• City Manager position
X. RECONVENE IN OPEN SESSION:
• City Manager position
XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.
Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON NOVEMBER 6, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE
YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES REGULAR COUNCIL MEETING OCTOBER 13, 2009
REGULAR CITY COUNCIL MEETING pg 1
October 13, 2009
MINUTES
The Madisonville City Council met in a regular meeting on October 13, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Judy Miller-Interim City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM-none
V. CONSENT AGENDA:
1. Approval of the minutes as written for the September 10, 2009, September
14, 2009, and September 22, 2009
***Motion was made by Lois Brown to approve the minutes as written
Seconded by Debra Drake all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve Accounts Payable as written
Seconded by Debra Drake all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting
on this matter.
***Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Lois Brown, (4) four approved-Terri Creel, Donnie Myrick,
Lois Brown and Marvin Stanton (1) abstained was Debra Drake from
Drake Service motion carried
Pg2 10/13/09
II. NEW BUSINESS: The City Council will discuss and take actions on the following Agenda Items:
1. Public hearing discussion and action on a request by Lessie Robinson,
(owner) to rezone from a Single Family-2 to a Manufactured Home Lot 12
Section 1, Booker T Washington Addn, (106 B W. Rucker).
***Motion was made by Donnie Myrick to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried
2. Discussion and action on a Resolution No. 37-2009 designating
individuals as authorized signators for the City’s 2009 TxCDBG #729491
contract award for sewer improvements.(Mary Kay Thomas, Amazing
Grants)
***Motion was made by Marvin Stanton to approve the Resolution No. 37-2009
designating individuals as authorizing signators for the City’s 2009 TxCDBG
#729491 contract award for sewer improvements. Seconded by Donnie Myrick
all voting aye motion carried.
3. Discussion and action on a Resolution No. 38-2009 designating
individuals as authorized signators for the City’s TxCDBG Hurricane Ike –
Disaster Recovery Program contract award for a generator.
(Mary Kay Thomas, Amazing Grants)
***Motion was made by Marvin Stanton to approve the Resolution No. 38-2009
designating individuals as authorizing signators for the City’s TxCDBG
Hurricane Ike disaster recovery program contract award for a generator
Seconded by Donnie Myrick all voting aye motion carried
4. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s 2009 TxCDBG #729491 contract award. (Mary Kay
Thomas, Amazing Grants)
***Motion was made by Donnie Myrick to appoint Mary Kay Thomas the Labor
Standards Officer for the City’s 2009 TxCDBG #729491 contract award.
Seconded by Lois Brown all voting aye motion carried
5. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s TxCDBG-Hurricane Ike Disaster Recovery Program
contract award. (Mary Kay Thomas, Amazing Grants)
***Motion was made by Terri Creel to appoint Mary Kay Thomas the Labor
Standards Officer for the City’s TxCDBG-Hurricane Ike Disaster Recovery
Program contract award, Seconded by Lois Brown all voting aye motion carried
6. Discussion and action authorizing the Mayor to sign the close-out
documents for the Buc-ees grant #726162.
(Mary Kay Thomas, Amazing Grants)
***Motion was made by Donnie Myrick to authorize the Mayor to sign the close-out
Documents for the Buc-ees grant #726162, Seconded by Lois Brown all voting
aye motion carried
Pg 3 10/13/09
7. Discussion and action on an amendment to the Purchasing Policy
(Sec 2 B 4, & Sec 2 C 2). (requested by staff)
***Motion was made by Marvin Stanton to approve an amendment to the Purchasing
Policy Sec 2 B 4, & Sec 2 C 2), Seconded by Terri Creel all voting aye
Motion Carried
8. Discussion and action regarding an amendment to the Fire Department
Bylaws. (Fire Dept)
***Motion was made by Lois Brown to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried
9. Discussion and action regarding the request of the Madisonville Volunteer
Fire Department for free water and sewer fees for Madisonville Volunteer
Fire Department members. (Fire Dept)
***Motion was made by Terri Creel to deny the Fire Department for free
water and sewer fees for the Madisonville Volunteer Fire Department
Seconded by Marvin Stanton all voting aye motion carried
10. Discussion and action to re-establish fire per diem for fireman and
firewoman. (Fire Dept)
***Motion was made by Donnie Myrick to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried
VII. STAFF REPORTS:
• City Manager
Police
Convention and Tourism
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
• Economic Development Corporation
***Discussion only on all above items
Pg 4 10/13/09
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
• None
ADJOURNMENT:
A motion was made by Lois Brown to adjourn at 7:00 p.m. and seconded by Marvin Stanton
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
October 13, 2009
MINUTES
The Madisonville City Council met in a regular meeting on October 13, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Judy Miller-Interim City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM-none
V. CONSENT AGENDA:
1. Approval of the minutes as written for the September 10, 2009, September
14, 2009, and September 22, 2009
***Motion was made by Lois Brown to approve the minutes as written
Seconded by Debra Drake all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve Accounts Payable as written
Seconded by Debra Drake all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting
on this matter.
***Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Lois Brown, (4) four approved-Terri Creel, Donnie Myrick,
Lois Brown and Marvin Stanton (1) abstained was Debra Drake from
Drake Service motion carried
Pg2 10/13/09
II. NEW BUSINESS: The City Council will discuss and take actions on the following Agenda Items:
1. Public hearing discussion and action on a request by Lessie Robinson,
(owner) to rezone from a Single Family-2 to a Manufactured Home Lot 12
Section 1, Booker T Washington Addn, (106 B W. Rucker).
***Motion was made by Donnie Myrick to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried
2. Discussion and action on a Resolution No. 37-2009 designating
individuals as authorized signators for the City’s 2009 TxCDBG #729491
contract award for sewer improvements.(Mary Kay Thomas, Amazing
Grants)
***Motion was made by Marvin Stanton to approve the Resolution No. 37-2009
designating individuals as authorizing signators for the City’s 2009 TxCDBG
#729491 contract award for sewer improvements. Seconded by Donnie Myrick
all voting aye motion carried.
3. Discussion and action on a Resolution No. 38-2009 designating
individuals as authorized signators for the City’s TxCDBG Hurricane Ike –
Disaster Recovery Program contract award for a generator.
(Mary Kay Thomas, Amazing Grants)
***Motion was made by Marvin Stanton to approve the Resolution No. 38-2009
designating individuals as authorizing signators for the City’s TxCDBG
Hurricane Ike disaster recovery program contract award for a generator
Seconded by Donnie Myrick all voting aye motion carried
4. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s 2009 TxCDBG #729491 contract award. (Mary Kay
Thomas, Amazing Grants)
***Motion was made by Donnie Myrick to appoint Mary Kay Thomas the Labor
Standards Officer for the City’s 2009 TxCDBG #729491 contract award.
Seconded by Lois Brown all voting aye motion carried
5. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s TxCDBG-Hurricane Ike Disaster Recovery Program
contract award. (Mary Kay Thomas, Amazing Grants)
***Motion was made by Terri Creel to appoint Mary Kay Thomas the Labor
Standards Officer for the City’s TxCDBG-Hurricane Ike Disaster Recovery
Program contract award, Seconded by Lois Brown all voting aye motion carried
6. Discussion and action authorizing the Mayor to sign the close-out
documents for the Buc-ees grant #726162.
(Mary Kay Thomas, Amazing Grants)
***Motion was made by Donnie Myrick to authorize the Mayor to sign the close-out
Documents for the Buc-ees grant #726162, Seconded by Lois Brown all voting
aye motion carried
Pg 3 10/13/09
7. Discussion and action on an amendment to the Purchasing Policy
(Sec 2 B 4, & Sec 2 C 2). (requested by staff)
***Motion was made by Marvin Stanton to approve an amendment to the Purchasing
Policy Sec 2 B 4, & Sec 2 C 2), Seconded by Terri Creel all voting aye
Motion Carried
8. Discussion and action regarding an amendment to the Fire Department
Bylaws. (Fire Dept)
***Motion was made by Lois Brown to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried
9. Discussion and action regarding the request of the Madisonville Volunteer
Fire Department for free water and sewer fees for Madisonville Volunteer
Fire Department members. (Fire Dept)
***Motion was made by Terri Creel to deny the Fire Department for free
water and sewer fees for the Madisonville Volunteer Fire Department
Seconded by Marvin Stanton all voting aye motion carried
10. Discussion and action to re-establish fire per diem for fireman and
firewoman. (Fire Dept)
***Motion was made by Donnie Myrick to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried
VII. STAFF REPORTS:
• City Manager
Police
Convention and Tourism
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
• Economic Development Corporation
***Discussion only on all above items
Pg 4 10/13/09
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
• None
ADJOURNMENT:
A motion was made by Lois Brown to adjourn at 7:00 p.m. and seconded by Marvin Stanton
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
REGULAR COUNCIL MEETING OCTOBER 13, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON OCTOBER 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.
1. Approval of the minutes as written for the September 10, 2009, September 14, 2009, and September 22, 2009
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
VI. NEW BUSINESS: The City Council will discuss and take actions on the following Agenda Items:
1. Public hearing discussion and action on a request by Lessie Robinson,
(owner) to rezone from a Single Family-2 to a Manufacture Home Lot 12
Section 1, Booker T Washington Addn, (106 B W. Rucker).
2. Discussion and action on a Resolution No. 37-2009 designating
individuals as authorized signators for the City’s 2009 TxCDBG #729491
contract award for sewer improvements.(Mary Kay Thomas, Amazing
Grants)
Pg 2 10/13/09
3. Discussion and action on a Resolution No. 38-2009 designating
individuals as authorized signators for the City’s TxCDBG Hurrican Ike –
Disaster Recovery Program contract award for a generator.
(Mary Kay Thomas, Amazing Grants)
4. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s 2009 TxCDBG #729491 contract award. (Mary Kay
Thomas, Amazing Grants)
5. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s TxCDBG-Hurrican Ike Disaster Recovery Program
contract award. (Mary Kay Thomas, Amazing Grants)
6. Discussion and action authorizing the Mayor to sign the close-out
documents for the Buc-ees grant #726162.
(Mary Kay Thomas, Amazing Grants )
7. Discussion and action on an amendment to the Purchasing Policy
(Sec 2 B 4, & Sec 2 C 2). (requested by staff)
8. Discussion and action regarding an amendment to the Fire Department
Bylaws. (Fire Dept)
9. Discussion and action regarding the request of the Madisonville Volunteer
Fire Department for free water and sewer fees for Madisonville Volunteer
Fire Department members. (Fire Dept)
10. Discussion and action to re-establish fire per diem for fireman and
firewoman. (Fire Dept)
VII. STAFF REPORTS:
• City Manager
Police
Convention and Tourism
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
• Economic Development Corporation
Pg 3 10/13/09
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
• None
VIII. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.
IX. Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON OCTOBER 9, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE
YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON OCTOBER 13, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.
1. Approval of the minutes as written for the September 10, 2009, September 14, 2009, and September 22, 2009
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
VI. NEW BUSINESS: The City Council will discuss and take actions on the following Agenda Items:
1. Public hearing discussion and action on a request by Lessie Robinson,
(owner) to rezone from a Single Family-2 to a Manufacture Home Lot 12
Section 1, Booker T Washington Addn, (106 B W. Rucker).
2. Discussion and action on a Resolution No. 37-2009 designating
individuals as authorized signators for the City’s 2009 TxCDBG #729491
contract award for sewer improvements.(Mary Kay Thomas, Amazing
Grants)
Pg 2 10/13/09
3. Discussion and action on a Resolution No. 38-2009 designating
individuals as authorized signators for the City’s TxCDBG Hurrican Ike –
Disaster Recovery Program contract award for a generator.
(Mary Kay Thomas, Amazing Grants)
4. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s 2009 TxCDBG #729491 contract award. (Mary Kay
Thomas, Amazing Grants)
5. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s TxCDBG-Hurrican Ike Disaster Recovery Program
contract award. (Mary Kay Thomas, Amazing Grants)
6. Discussion and action authorizing the Mayor to sign the close-out
documents for the Buc-ees grant #726162.
(Mary Kay Thomas, Amazing Grants )
7. Discussion and action on an amendment to the Purchasing Policy
(Sec 2 B 4, & Sec 2 C 2). (requested by staff)
8. Discussion and action regarding an amendment to the Fire Department
Bylaws. (Fire Dept)
9. Discussion and action regarding the request of the Madisonville Volunteer
Fire Department for free water and sewer fees for Madisonville Volunteer
Fire Department members. (Fire Dept)
10. Discussion and action to re-establish fire per diem for fireman and
firewoman. (Fire Dept)
VII. STAFF REPORTS:
• City Manager
Police
Convention and Tourism
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
• Economic Development Corporation
Pg 3 10/13/09
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)
• None
VIII. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.
IX. Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON OCTOBER 9, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE
YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES SPECIAL CALLED MEETING SEPTEMBER 22, 2009
CALLED CITY COUNCIL MEETING
September 22, 2009
MINUTES
The Madisonville City Council met in a called meeting on September 22, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro Tem
Donnie Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member
I. CALL MEETING TO ORDER-6:00 p.m.
II. INVOCATION-Marvin Stanton
III. PLEDGES
***Motion was made by Terri Creel to go into Closed Executive Session, Seconded by Donnie
Myrick all voting aye motion carried.
CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 - PERSONNEL MATTERS -To discuss, review and/or interview applicants for the position of the Interim city manger of the City of Madisonville.
SECTION:551.074- PERSONNEL MATTERS - For the position of Interim City Manager. To discuss, review, and/or interview applicants for the position of Interim City Manager of Madisonville.
***Motion was made by Debra Drake to go back into Open Session at 8:06 p.m. Seconded by Terri Creel all voting aye motion carried.
OPEN SESSION:
1. Consider and approval of item deliberated on in Executive Session-for the
Position of Interim City Manager of the City of Madisonville-To deliberate
The appointment, employment, duties, compensation, hiring of an individual
for the position of Interim City Manager of the City of Madisonville.
***Motion was made by Debra Drake to hire Judy Miller from Texas First Group and
Have Mayor Don Dean to contact Kerry Sweatt from Texas First Group to sign the contract, Seconded by Terri Creel all voting aye motion carried.
2. If no action is taken on item No. 1, discuss and possible approval of setting
dates and interviewing applicants for the position of Interim City Manager for the City
of Madisonville.
***Motion was made by Terri Creel to take out City Manager Job Posting out of the TML Website and City’s Website until further notice, seconded by Debra Drake all voting aye
Motion carried.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 8:15 p.m. and seconded by Debra Drake. all voting aye motion carried.
___________________________
Don Dean –Mayor
ATTEST:
____________________________
Rosa Barrera
September 22, 2009
MINUTES
The Madisonville City Council met in a called meeting on September 22, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro Tem
Donnie Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member
I. CALL MEETING TO ORDER-6:00 p.m.
II. INVOCATION-Marvin Stanton
III. PLEDGES
***Motion was made by Terri Creel to go into Closed Executive Session, Seconded by Donnie
Myrick all voting aye motion carried.
CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 - PERSONNEL MATTERS -To discuss, review and/or interview applicants for the position of the Interim city manger of the City of Madisonville.
SECTION:551.074- PERSONNEL MATTERS - For the position of Interim City Manager. To discuss, review, and/or interview applicants for the position of Interim City Manager of Madisonville.
***Motion was made by Debra Drake to go back into Open Session at 8:06 p.m. Seconded by Terri Creel all voting aye motion carried.
OPEN SESSION:
1. Consider and approval of item deliberated on in Executive Session-for the
Position of Interim City Manager of the City of Madisonville-To deliberate
The appointment, employment, duties, compensation, hiring of an individual
for the position of Interim City Manager of the City of Madisonville.
***Motion was made by Debra Drake to hire Judy Miller from Texas First Group and
Have Mayor Don Dean to contact Kerry Sweatt from Texas First Group to sign the contract, Seconded by Terri Creel all voting aye motion carried.
2. If no action is taken on item No. 1, discuss and possible approval of setting
dates and interviewing applicants for the position of Interim City Manager for the City
of Madisonville.
***Motion was made by Terri Creel to take out City Manager Job Posting out of the TML Website and City’s Website until further notice, seconded by Debra Drake all voting aye
Motion carried.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
ADJOURNMENT:
A motion was made by Marvin Stanton to adjourn at 8:15 p.m. and seconded by Debra Drake. all voting aye motion carried.
___________________________
Don Dean –Mayor
ATTEST:
____________________________
Rosa Barrera
AGENDA SPECIAL CALLED CITY COUNCIL MEETING SEPTEMBER 22, 2009
NOTICE OF SPECIAL CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A SPECIAL CALLED MEETING
SEPTEMBER 22, 2009 AT 6:00 P.M., AT 210 W. COTTONWOOD MADISONVILLE TEXAS
OPEN MEETING:
An open meeting will be held to consider the following subjects:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 - PERSONNEL MATTERS -To discuss, review and/or interview applicants for the position of the Interim city manger of the City of Madisonville.
SECTION:551.074- PERSONNEL MATTERS - For the position of Interim City Manager. To discuss, review, and/or interview applicants for the position of Interim City Manager of Madisonville.
OPEN SESSION:
1. Consider and approval of item deliberated on in Executive Session-for the
Position of Interim City Manager of the City of Madisonville-To deliberate
The appointment, employment, duties, compensation, hiring of an individual
for the position of Interim City Manager of the City of Madisonville.
2. If no action is taken on item No. 1, discuss and possible approval of setting
dates and interviewing applicants for the position of Interim City Manager for the City
of Madisonville.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
ADJOURNMENT:
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL 210 W. COTTONWOOD, MADISONVILLE, TEXAS, SEPTEMBER 18, 2009, at 5:00 P.M.
_____________________________
CITY SECRETARY
CITY HALL IS WHEELCHAIR ACCESSIBLE SLOPED CUBE ENTRY IS AVAILABLE. THE MAIN ENTRANCE WITH SPECIALLY MARKED SPACES NEARBY. REQUEST FOR SIGN INTERPRETERS OF SPECIAL SERVICES MUST BE RECEIVED FORTY-EIGHT (48) HOURS PRIOR TO THE MEETING. CALL (936) 348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE CITY HALL BULLETIN BOARD ON THE ______ DAY OF __________2009.
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A SPECIAL CALLED MEETING
SEPTEMBER 22, 2009 AT 6:00 P.M., AT 210 W. COTTONWOOD MADISONVILLE TEXAS
OPEN MEETING:
An open meeting will be held to consider the following subjects:
AGENDA:
I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES
CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 - PERSONNEL MATTERS -To discuss, review and/or interview applicants for the position of the Interim city manger of the City of Madisonville.
SECTION:551.074- PERSONNEL MATTERS - For the position of Interim City Manager. To discuss, review, and/or interview applicants for the position of Interim City Manager of Madisonville.
OPEN SESSION:
1. Consider and approval of item deliberated on in Executive Session-for the
Position of Interim City Manager of the City of Madisonville-To deliberate
The appointment, employment, duties, compensation, hiring of an individual
for the position of Interim City Manager of the City of Madisonville.
2. If no action is taken on item No. 1, discuss and possible approval of setting
dates and interviewing applicants for the position of Interim City Manager for the City
of Madisonville.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”
ADJOURNMENT:
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL 210 W. COTTONWOOD, MADISONVILLE, TEXAS, SEPTEMBER 18, 2009, at 5:00 P.M.
_____________________________
CITY SECRETARY
CITY HALL IS WHEELCHAIR ACCESSIBLE SLOPED CUBE ENTRY IS AVAILABLE. THE MAIN ENTRANCE WITH SPECIALLY MARKED SPACES NEARBY. REQUEST FOR SIGN INTERPRETERS OF SPECIAL SERVICES MUST BE RECEIVED FORTY-EIGHT (48) HOURS PRIOR TO THE MEETING. CALL (936) 348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE CITY HALL BULLETIN BOARD ON THE ______ DAY OF __________2009.
MINUTES REGULAR COUNCIL MEETING SEPTEMBER 14, 2009
REGULAR CITY COUNCIL MEETING pg 1
September 14, 2009
MINUTES
The Madisonville City Council met in a regular meeting on September 14, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM – Bob Wallace Item # 7 was moved to the top by Mayor and Council Members
V. Discussion and possible action(s) to terminate the Services of the Wallace
Group on Task Order # 9
Motion was made by Donnie Myrick to not terminate the services of the Wallace Group
on Task Order # 9. Seconded by Donnie Myrick, all voting aye motion carried
-John Hardy-talk about a project that the City of Madisonville has helped on
VI. CONSENT AGENDA:
1. Approval of the minutes as written for the August 10, 2009, August 17th,
2009; August 18th, 2009; August 20th, 2009, August 24th, 2009 and August
31st, 2009 meetings.
***Motion was made by Terri Creel to approve the minutes, Seconded by Lois
Brown all voting aye. motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve the Accounts Payable, Seconded
by Donnie Myrick, all voting aye motion carried
Pg 2 9/14/09
3. Approval of Accounts Payable for Drakes Service for the previous
month: Council Member Drake shall abstain from all discussions
and from voting on this matter.
***Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Donnie Myrick, (4) four approved-Terri Creel, Donnie Myrick, Lois
Brown and Marvin Stanton (1) abstained was Debra Drake from Drake Service
motion carried
4. Discussion and possible Actions to approve an Ordinance amending
the Budget for FY 2008-2009.
***Motion was made by Donnie Myrick to approve an Ordinance amending
the Budget for FY 2008-2009, Seconded by Debra Drake all voting aye,
Motion carried
II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council may enter Closed or Executive Session to discuss legal matters
with the City Attorney – Government Code – 551.071.
***Mayor Dean and Council Member did not go into Closed Executive Session
Discuss in open session.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.
OPEN SESSION:
2. The City may take actions on any items as discussed in Executive Session.
• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.
***Motion was made by Terri Creel to go with the set program, Seconded by Lois
Brown all voting aye motion carried
Pg 3 9/14/09
3. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)
*****Discussion only, Kevin Story will follow up with the Hospital
4. Discussion and possible actions regarding the possible award of a bid
for the construction of three lift stations. (Greenbriar, McIver & Park Street)
(Diamond E Services)
****Motion was made by Donnie Myrick to accept the award of a bid for the
construction of three lift stations. Seconded by Lois Brown all voting aye motion carried
5. Discussion and possible action(s) regarding the possible award of a bid
for 100,000 gallon elevated storage tank rehabilitation.(Utility Services Company
Inc).
****Motion was made by Donnie Myrick to accept the award of a bid for 100,000 gallon
elevated storage tank rehabilitation. Seconded by Lois Brown all voting aye motion carried
6. Discussions and possible action(s) regarding the rehabilitation of the
City’s fire hydrants & how the City may want to proceed with the repairs.
***Motion was made by Donnie Myrick to use $50,000 from the CIP fund for
the rehabilitation of the fire hydrants. Seconded by Debra Drake all voting aye motion
carried
7. Discussion and possible action(s) to terminate the Services of the Wallace
Group on Task Order # 9
***was moved to the top of the agenda
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
1. The City shall conduct a public hearing in regards to the proposed budget for FY
2009-2010.
***no discussion
2. The City shall discuss and approve an ordinance for the budget for FY 2009-2010.
***Motion was made by Marvin Stanton to approve an Ordinance for the
budget for FY 2009-2010, Seconded by Donnie Myrick all voting aye motion carried
3. The City shall discuss and consider an ordinance approving the tax rate for
FY 2009-2010 Budget.
***Motion was made by Debra Drake to approve an ordinance for the tax rate FY
2009-2010 budget
4. Discuss and possible approval of an ordinance establishing special trash pick up
rates (for large-trash garbage items that can not be disposed in poly-cart containers).
***no action taken
5. Discussion and possible action(s) regarding the possible purchase of a
pot hole patching machine.
***no action taken
6. Discussion and possible action(s) regarding the approval of the ramp grant
for FY 2009-2010.
***Motion was made by Debra Drake to approve the ramp grant for FY 2009-2010
Seconded by Donnie Myrick, all voting aye motion carried
Pg 4 9/14/09
7. Discussion and possible action(s) regarding the approval of an
Emergency Management Plan – Shelly Butts.
***Motion was made by Terri Creel to approve of the Emergency Management Plan
Seconded by Lois Brown all voting aye motion carried
8. Discussions and possible action(s) regarding the approval or disapproval
of the Madison County Appraisal District Budget.
***Motion was made by Lois Brown to approve the Madison County Appraisal
District Budget, Seconded by Terri Creel, all voting aye motion carried
9. The City Council may enter Closed or Executive Session to discuss the Resignation
of the City Manager, take action to accept the resignation of Paul Catoe as
City Manager (September 9, 2009) and Discuss and Possible take action replace
or initiate the service to research for an interim City Manager - Government
Code 551.074.
***Motion was made by Terri Creel to accept the resignation of Paul Catoe as
City Manager (September 9, 2009) Seconded by Debra Drake all voting aye motion carried
***Motion was made by Terri Creel to replace or initiate the service to research for an
Interim City Manager, Seconded by Lois Brown all voting aye motion carried
***Motion was made by Terri Creel to go into closed executive session
Seconded by Debra Drake, all voting aye motion carried
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
***Motion was made by Terri Creel to go back into Open Session, Seconded by
Donnie Myrick all voting aye motion carried
OPEN SESSION:
10. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.
***Motion was made by Terri Creel to advertize for City Manager on TML and City’s
Website and for Marvin Stanton and Mayor Dean to check the two applicants, Seconded
by Lois Brown all voting aye motion carried
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
September 14, 2009
MINUTES
The Madisonville City Council met in a regular meeting on September 14, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM – Bob Wallace Item # 7 was moved to the top by Mayor and Council Members
V. Discussion and possible action(s) to terminate the Services of the Wallace
Group on Task Order # 9
Motion was made by Donnie Myrick to not terminate the services of the Wallace Group
on Task Order # 9. Seconded by Donnie Myrick, all voting aye motion carried
-John Hardy-talk about a project that the City of Madisonville has helped on
VI. CONSENT AGENDA:
1. Approval of the minutes as written for the August 10, 2009, August 17th,
2009; August 18th, 2009; August 20th, 2009, August 24th, 2009 and August
31st, 2009 meetings.
***Motion was made by Terri Creel to approve the minutes, Seconded by Lois
Brown all voting aye. motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve the Accounts Payable, Seconded
by Donnie Myrick, all voting aye motion carried
Pg 2 9/14/09
3. Approval of Accounts Payable for Drakes Service for the previous
month: Council Member Drake shall abstain from all discussions
and from voting on this matter.
***Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Donnie Myrick, (4) four approved-Terri Creel, Donnie Myrick, Lois
Brown and Marvin Stanton (1) abstained was Debra Drake from Drake Service
motion carried
4. Discussion and possible Actions to approve an Ordinance amending
the Budget for FY 2008-2009.
***Motion was made by Donnie Myrick to approve an Ordinance amending
the Budget for FY 2008-2009, Seconded by Debra Drake all voting aye,
Motion carried
II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council may enter Closed or Executive Session to discuss legal matters
with the City Attorney – Government Code – 551.071.
***Mayor Dean and Council Member did not go into Closed Executive Session
Discuss in open session.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.
OPEN SESSION:
2. The City may take actions on any items as discussed in Executive Session.
• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.
***Motion was made by Terri Creel to go with the set program, Seconded by Lois
Brown all voting aye motion carried
Pg 3 9/14/09
3. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)
*****Discussion only, Kevin Story will follow up with the Hospital
4. Discussion and possible actions regarding the possible award of a bid
for the construction of three lift stations. (Greenbriar, McIver & Park Street)
(Diamond E Services)
****Motion was made by Donnie Myrick to accept the award of a bid for the
construction of three lift stations. Seconded by Lois Brown all voting aye motion carried
5. Discussion and possible action(s) regarding the possible award of a bid
for 100,000 gallon elevated storage tank rehabilitation.(Utility Services Company
Inc).
****Motion was made by Donnie Myrick to accept the award of a bid for 100,000 gallon
elevated storage tank rehabilitation. Seconded by Lois Brown all voting aye motion carried
6. Discussions and possible action(s) regarding the rehabilitation of the
City’s fire hydrants & how the City may want to proceed with the repairs.
***Motion was made by Donnie Myrick to use $50,000 from the CIP fund for
the rehabilitation of the fire hydrants. Seconded by Debra Drake all voting aye motion
carried
7. Discussion and possible action(s) to terminate the Services of the Wallace
Group on Task Order # 9
***was moved to the top of the agenda
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
1. The City shall conduct a public hearing in regards to the proposed budget for FY
2009-2010.
***no discussion
2. The City shall discuss and approve an ordinance for the budget for FY 2009-2010.
***Motion was made by Marvin Stanton to approve an Ordinance for the
budget for FY 2009-2010, Seconded by Donnie Myrick all voting aye motion carried
3. The City shall discuss and consider an ordinance approving the tax rate for
FY 2009-2010 Budget.
***Motion was made by Debra Drake to approve an ordinance for the tax rate FY
2009-2010 budget
4. Discuss and possible approval of an ordinance establishing special trash pick up
rates (for large-trash garbage items that can not be disposed in poly-cart containers).
***no action taken
5. Discussion and possible action(s) regarding the possible purchase of a
pot hole patching machine.
***no action taken
6. Discussion and possible action(s) regarding the approval of the ramp grant
for FY 2009-2010.
***Motion was made by Debra Drake to approve the ramp grant for FY 2009-2010
Seconded by Donnie Myrick, all voting aye motion carried
Pg 4 9/14/09
7. Discussion and possible action(s) regarding the approval of an
Emergency Management Plan – Shelly Butts.
***Motion was made by Terri Creel to approve of the Emergency Management Plan
Seconded by Lois Brown all voting aye motion carried
8. Discussions and possible action(s) regarding the approval or disapproval
of the Madison County Appraisal District Budget.
***Motion was made by Lois Brown to approve the Madison County Appraisal
District Budget, Seconded by Terri Creel, all voting aye motion carried
9. The City Council may enter Closed or Executive Session to discuss the Resignation
of the City Manager, take action to accept the resignation of Paul Catoe as
City Manager (September 9, 2009) and Discuss and Possible take action replace
or initiate the service to research for an interim City Manager - Government
Code 551.074.
***Motion was made by Terri Creel to accept the resignation of Paul Catoe as
City Manager (September 9, 2009) Seconded by Debra Drake all voting aye motion carried
***Motion was made by Terri Creel to replace or initiate the service to research for an
Interim City Manager, Seconded by Lois Brown all voting aye motion carried
***Motion was made by Terri Creel to go into closed executive session
Seconded by Debra Drake, all voting aye motion carried
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
***Motion was made by Terri Creel to go back into Open Session, Seconded by
Donnie Myrick all voting aye motion carried
OPEN SESSION:
10. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.
***Motion was made by Terri Creel to advertize for City Manager on TML and City’s
Website and for Marvin Stanton and Mayor Dean to check the two applicants, Seconded
by Lois Brown all voting aye motion carried
ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
REGULAR COUNCIL MEETING SEPTEMBER 14, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON SEPTEMBER 14, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.
1. Approval of the minutes as written for the August 10, 2009, August 17th, 2009; August 18th, 2009; August 20th, 2009, August 24th, 2009 and August 31st, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Discussion and possible Actions to approve an Ordinance amending the Budget for FY 2008-2009.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
OPEN SESSION:
2. The City may take actions on any items as discussed in Executive Session.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
3. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)
4. Discussion and possible actions regarding the possible award of a bid for the construction of three lift stations. (Greenbriar, McIver & Park Street)
(Diamond E Services)
5. Discussion and possible action(s) regarding the possible award of a bid for 100,000 gallon elevated storage tank rehabilitation.(Utility Services Company Inc).
6. Discussions and possible action(s) regarding the rehabilitation of the City’s fire hydrants & how the City may want to proceed with the repairs.
7. Discussion and possible action(s) to terminate the Services of the Wallace Group on Task Order # 9
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
1. The City shall conduct a public hearing in regards to the proposed budget for FY
2009-2010.
2. The City shall discuss and approve an ordinance for the budget for FY 2009-2010.
3. The City shall discuss and consider an ordinance approving the tax rate for FY 2009-2010 Budget.
4. Discuss and possible approval of an ordinance establishing special trash pick up
rates (for large-trash garbage items that can not be disposed in poly-cart containers).
5. Discussion and possible action(s) regarding the possible purchase of a pot hole patching machine.
6. Discussion and possible action(s) regarding the approval of the ramp grant for FY 2009-2010.
7. Discussion and possible action(s) regarding the approval of an Emergency Management Plan – Shelly Butts.
8. Discussions and possible action(s) regarding the approval or disapproval of the Madison County Appraisal District Budget.
9. The City Council may enter Closed or Executive Session to discuss the Resignation of the City Manager, take action to accept the resignation of Paul Catoe as City Manager (September 9, 2009) and Discuss and Possible take action replace or initiate the service to serarch for an interim City Manager - Government Code 551.074.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
10. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.
Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 11, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON SEPTEMBER 14, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
CITY OF MADISONVILLE
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
V. CONSENT AGENDA
All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.
1. Approval of the minutes as written for the August 10, 2009, August 17th, 2009; August 18th, 2009; August 20th, 2009, August 24th, 2009 and August 31st, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Discussion and possible Actions to approve an Ordinance amending the Budget for FY 2008-2009.
VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:
1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
OPEN SESSION:
2. The City may take actions on any items as discussed in Executive Session.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
3. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)
4. Discussion and possible actions regarding the possible award of a bid for the construction of three lift stations. (Greenbriar, McIver & Park Street)
(Diamond E Services)
5. Discussion and possible action(s) regarding the possible award of a bid for 100,000 gallon elevated storage tank rehabilitation.(Utility Services Company Inc).
6. Discussions and possible action(s) regarding the rehabilitation of the City’s fire hydrants & how the City may want to proceed with the repairs.
7. Discussion and possible action(s) to terminate the Services of the Wallace Group on Task Order # 9
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:
1. The City shall conduct a public hearing in regards to the proposed budget for FY
2009-2010.
2. The City shall discuss and approve an ordinance for the budget for FY 2009-2010.
3. The City shall discuss and consider an ordinance approving the tax rate for FY 2009-2010 Budget.
4. Discuss and possible approval of an ordinance establishing special trash pick up
rates (for large-trash garbage items that can not be disposed in poly-cart containers).
5. Discussion and possible action(s) regarding the possible purchase of a pot hole patching machine.
6. Discussion and possible action(s) regarding the approval of the ramp grant for FY 2009-2010.
7. Discussion and possible action(s) regarding the approval of an Emergency Management Plan – Shelly Butts.
8. Discussions and possible action(s) regarding the approval or disapproval of the Madison County Appraisal District Budget.
9. The City Council may enter Closed or Executive Session to discuss the Resignation of the City Manager, take action to accept the resignation of Paul Catoe as City Manager (September 9, 2009) and Discuss and Possible take action replace or initiate the service to serarch for an interim City Manager - Government Code 551.074.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
10. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.
Adjournment
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 11, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES CALLED CITY COUNCIL MEETING SEPTEMBER 10, 2009
CALLED CITY COUNCIL MEETING pg 1
September 10, 2009
MINUTES
The Madisonville City Council met in a regular meeting on September 10, 2009 at 5:30 p.m.
at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
1. Discussions regarding Economic Development Activities for the month of August,
2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision
***Discussion only on all the above items
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed;
(2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed;
(5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity;
(8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and
DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued;
(12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag.
Ordinance of Protection; (15.) Total Revenues and citations issued.
***Discussion only
Pg 2 9/10/09
3. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded
by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls,
Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary
of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal
Trespass, Disorderly Conduct, DWI, Possession of Marijuana,
Homicide Investigation, Investigation of Theft, Missing/Lost Persons,
Possession of Drug Paraphernalia, Possession Manufactured Delivery of A
controlled Substance, Public intoxication, Found Recovered of
Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism,
Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault,
Robbery, Citations issued by Officer, Breakdown of Citations, the number
of miles driven by Officers, Total fuel used and Total Runs to Rita B.
Huff Center (ACO).
***Discussion only on all the above items
4. Discussion of Fire Department Report –
• Presentation of information regarding the donation letters which will soon
be mailed out.
• Presentation of information for a new forestry grant application for a new
grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist
of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks,
Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the
City, Calls Outside the City, and the amount of fuel used for the month.
***Discussion only on all the above items
5. Presentation of Convention and Tourism Report – Sharon Phelps.
• Presentation regarding major activities for the previous month and the
meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.
***No discussion
6. Presentation of Report by the Director of Utilities – Kevin Story:
Pg3 9/10/09
• Discussion of progress of collection system main line improvements on
Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.
• Discussions of recent clean-up activities in regards to the continuation
of clean-up activities after the June 26, 2009 storm and the burning
of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the
concession stand.
***Discussion only on all the above items
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030
MWD-E Case No. 3679 in reference to the Enforcement Order for the
WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia
Nitrogen.
***Discussion only on the above items
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural
Community Affairs.
• Presentation of the recent public service announcement which appeared
in the Madisonville Meteor on September 2, 2009 and September 9, 2009
and which also was place on the local radio station for broadcast over
the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses
of the RAMP Program for the current fiscal year.
***No Discussion
V. ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 6:30 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
September 10, 2009
MINUTES
The Madisonville City Council met in a regular meeting on September 10, 2009 at 5:30 p.m.
at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
1. Discussions regarding Economic Development Activities for the month of August,
2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision
***Discussion only on all the above items
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed;
(2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed;
(5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity;
(8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and
DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued;
(12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag.
Ordinance of Protection; (15.) Total Revenues and citations issued.
***Discussion only
Pg 2 9/10/09
3. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded
by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls,
Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary
of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal
Trespass, Disorderly Conduct, DWI, Possession of Marijuana,
Homicide Investigation, Investigation of Theft, Missing/Lost Persons,
Possession of Drug Paraphernalia, Possession Manufactured Delivery of A
controlled Substance, Public intoxication, Found Recovered of
Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism,
Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault,
Robbery, Citations issued by Officer, Breakdown of Citations, the number
of miles driven by Officers, Total fuel used and Total Runs to Rita B.
Huff Center (ACO).
***Discussion only on all the above items
4. Discussion of Fire Department Report –
• Presentation of information regarding the donation letters which will soon
be mailed out.
• Presentation of information for a new forestry grant application for a new
grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist
of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks,
Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the
City, Calls Outside the City, and the amount of fuel used for the month.
***Discussion only on all the above items
5. Presentation of Convention and Tourism Report – Sharon Phelps.
• Presentation regarding major activities for the previous month and the
meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.
***No discussion
6. Presentation of Report by the Director of Utilities – Kevin Story:
Pg3 9/10/09
• Discussion of progress of collection system main line improvements on
Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.
• Discussions of recent clean-up activities in regards to the continuation
of clean-up activities after the June 26, 2009 storm and the burning
of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the
concession stand.
***Discussion only on all the above items
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030
MWD-E Case No. 3679 in reference to the Enforcement Order for the
WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia
Nitrogen.
***Discussion only on the above items
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural
Community Affairs.
• Presentation of the recent public service announcement which appeared
in the Madisonville Meteor on September 2, 2009 and September 9, 2009
and which also was place on the local radio station for broadcast over
the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses
of the RAMP Program for the current fiscal year.
***No Discussion
V. ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 6:30 p.m. and seconded by Lois Brown
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
AGENDA CALLED CITY COUNCIL MEETING SEPTEMBER 10, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON SEPTEMBER 10, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to
the reports presented.)
( Items, which are not on the Agenda may not be discussed.)
1. Discussions regarding Economic Development Activities for the month of August, 2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.
Pg 2 9/10/09
3. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
4. Discussion of Fire Department Report –
• Presentation of information regarding the donation letters which will soon be mailed out.
• Presentation of information for a new forestry grant application for a new grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
5. Presentation of Convention and Tourism Report – Sharon Phelps.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.
6. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussion of progress of collection system main line improvements on Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.
Pg 3 9/10/09
• Discussions of recent clean-up activities in regards to the continuation of clean-up activities after the June 26, 2009 storm and the burning of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the concession stand.
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030 MWD-E Case No. 3679 in reference to the Enforcement Order for the WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia Nitrogen.
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural Community Affairs.
• Presentation of the recent public service announcement which appeared in the Madisonville Meteor on September 2, 2009 and September 9, 2009 and which also was place on the local radio station for broadcast over the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses of the RAMP Program for the current fiscal year.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 4, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON SEPTEMBER 10, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
OPEN MEETING:
An Open Meeting will be held to consider the following subjects:
AGENDA
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to
the reports presented.)
( Items, which are not on the Agenda may not be discussed.)
1. Discussions regarding Economic Development Activities for the month of August, 2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.
Pg 2 9/10/09
3. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
4. Discussion of Fire Department Report –
• Presentation of information regarding the donation letters which will soon be mailed out.
• Presentation of information for a new forestry grant application for a new grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
5. Presentation of Convention and Tourism Report – Sharon Phelps.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.
6. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussion of progress of collection system main line improvements on Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.
Pg 3 9/10/09
• Discussions of recent clean-up activities in regards to the continuation of clean-up activities after the June 26, 2009 storm and the burning of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the concession stand.
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030 MWD-E Case No. 3679 in reference to the Enforcement Order for the WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia Nitrogen.
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural Community Affairs.
• Presentation of the recent public service announcement which appeared in the Madisonville Meteor on September 2, 2009 and September 9, 2009 and which also was place on the local radio station for broadcast over the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses of the RAMP Program for the current fiscal year.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 4, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
MINUTES WORKSHOP AUGUST 31, 2009
CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 31, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 31, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary
I. INVOCATION-Paul Catoe
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)-Roger Padon gave an update on Little League
IV. NEW BUSINESS:
1. General Fund Revenue Report
**Council decided on salary raise; if you have been here less than a year,
You will get your raise in your anniversary, if you have been here more than
a year you will get your raise in October
2. General Fund Administrative Expenditures.
**Discussion only
3. General Fund Inspection and Dog Catcher Expenditures.
**Discussion only
4. General Fund Airport Fund Expenditures.
**Discussion only
5. General Fund Fire Department Expenditures.
**Discussion only
6. General Fund Municipal Court Expenditures.
**Discussion only
7. General Fund Parks Department Expenses.
**Discussion only
8. General Fund Police Department Expenditures.
Pg 2 8/31/09
**Discussion only
9. General Fund Street Department Expenditures
**Discussion only
10. General Fund Shop Expenditures.
**Discussion only
V. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.
1. Hotel Motel Revenues.
**Discussion only
2. Hotel Motel Expenditures.
**Discussion only
VI. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.
1. Enterprise Fund Revenue Report
**Discussion only
2. Enterprise Fund Water Administration Expenditures.
**Discussion only
3. Enterprise Fund Water Maintenance Expenditures.
**Discussion only
4. Enterprise Fund Sewer Administration Expenditures.
**Discussion only
5. Enterprise Fund Sewer Maintenance Expenditures.
**Discussion only
6. Enterprise Fund Refuse Collection Expenditures.
**Discussion only
7. Enterprise Fund Debt Service Expenditures.
**Discussion only
VII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.
1. General Fund Debt Service Fund Revenues.
**Discussion only
2. General Fund Debt Service Fund Expenditures.
**Discussion only
IX. The City Council may discuss and consider the burning of brush materials
as approved by the TCEQ in a letter dated 08-26-09.
**Motion was made by Terri Creel to burn of the brush, Seconded by Lois Brown
All voting aye motion carried
Pg 3 8/31/09
**Motion was made by Terri Creel to go into Closed Executive Session at 7:30 p.m.
Seconded by Lois Brown all voting aye motion carried.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
X. The Council may enter closed or Executive Session to discuss legal matters
with the City Attorney-Government Code 551-071 .
**Motion was made by Marvin Stanton to go back into open session at 8:00 p.m.
Seconded by Debra Drake all voting aye motion carried
OPEN SESSION:
VIII. The City Council may take any actions regarding the information discussed in the previous Executive Session.
**No discussion made
Adjournment.
A motion was made by Lois Brown to adjourn at 8:00 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried
WORKSHOP AUGUST 31, 2009
MINUTES
The Madisonville City Council met in a regular meeting on August 31, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary
I. INVOCATION-Paul Catoe
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)-Roger Padon gave an update on Little League
IV. NEW BUSINESS:
1. General Fund Revenue Report
**Council decided on salary raise; if you have been here less than a year,
You will get your raise in your anniversary, if you have been here more than
a year you will get your raise in October
2. General Fund Administrative Expenditures.
**Discussion only
3. General Fund Inspection and Dog Catcher Expenditures.
**Discussion only
4. General Fund Airport Fund Expenditures.
**Discussion only
5. General Fund Fire Department Expenditures.
**Discussion only
6. General Fund Municipal Court Expenditures.
**Discussion only
7. General Fund Parks Department Expenses.
**Discussion only
8. General Fund Police Department Expenditures.
Pg 2 8/31/09
**Discussion only
9. General Fund Street Department Expenditures
**Discussion only
10. General Fund Shop Expenditures.
**Discussion only
V. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.
1. Hotel Motel Revenues.
**Discussion only
2. Hotel Motel Expenditures.
**Discussion only
VI. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.
1. Enterprise Fund Revenue Report
**Discussion only
2. Enterprise Fund Water Administration Expenditures.
**Discussion only
3. Enterprise Fund Water Maintenance Expenditures.
**Discussion only
4. Enterprise Fund Sewer Administration Expenditures.
**Discussion only
5. Enterprise Fund Sewer Maintenance Expenditures.
**Discussion only
6. Enterprise Fund Refuse Collection Expenditures.
**Discussion only
7. Enterprise Fund Debt Service Expenditures.
**Discussion only
VII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.
1. General Fund Debt Service Fund Revenues.
**Discussion only
2. General Fund Debt Service Fund Expenditures.
**Discussion only
IX. The City Council may discuss and consider the burning of brush materials
as approved by the TCEQ in a letter dated 08-26-09.
**Motion was made by Terri Creel to burn of the brush, Seconded by Lois Brown
All voting aye motion carried
Pg 3 8/31/09
**Motion was made by Terri Creel to go into Closed Executive Session at 7:30 p.m.
Seconded by Lois Brown all voting aye motion carried.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
X. The Council may enter closed or Executive Session to discuss legal matters
with the City Attorney-Government Code 551-071 .
**Motion was made by Marvin Stanton to go back into open session at 8:00 p.m.
Seconded by Debra Drake all voting aye motion carried
OPEN SESSION:
VIII. The City Council may take any actions regarding the information discussed in the previous Executive Session.
**No discussion made
Adjournment.
A motion was made by Lois Brown to adjourn at 8:00 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried
AGENDA BUDGET WORKSHOP AUGUST 31, 2009
NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 31, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
BUDGET WORKSHOP FOR FY 2009-2010
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.
V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items in the General Fund:
1. General Fund Revenue Report
2. General Fund Administrative Expenditures.
3. General Fund Inspection and Dog Catcher Expenditures.
4. General Fund Airport Fund Expenditures.
5. General Fund Fire Department Expenditures.
6. General Fund Municipal Court Expenditures.
7. General Fund Parks Department Expenses.
8. General Fund Police Department Expenditures.
9. General Fund Street Department Expenditures
10. General Fund Shop Expenditures.
VI. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.
1. Hotel Motel Revenues.
2. Hotel Motel Expenditures.
VII. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.
1. Enterprise Fund Revenue Report
2. Enterprise Fund Water Administration Expenditures.
3. Enterprise Fund Water Maintenance Expenditures.
4. Enterprise Fund Sewer Administration Expenditures.
5. Enterprise Fund Sewer Maintenance Expenditures.
6. Enterprise Fund Refuse Collection Expenditures.
7. Enterprise Fund Debt Service Expenditures.
VIII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.
1. General Fund Debt Service Fund Revenues.
2. General Fund Debt Service Fund Expenditures.
IX. The City Council may discuss and consider the burning of brush materials
as approved by the TCEQ in a letter dated 08-26-09.
X. The City Council may enter closed or Executive Session to discuss legal matters
with the City Attorney – Government Code 551-071.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
XI. The City Council may enter closed or Executive Session to discuss legal matters
with the City Attorney – Government Code 551-071.
XII. The City Council may take any actions on any items as may have been discussed
in the previous Executive Session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 28, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 31, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS
BUDGET WORKSHOP FOR FY 2009-2010
I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.
V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items in the General Fund:
1. General Fund Revenue Report
2. General Fund Administrative Expenditures.
3. General Fund Inspection and Dog Catcher Expenditures.
4. General Fund Airport Fund Expenditures.
5. General Fund Fire Department Expenditures.
6. General Fund Municipal Court Expenditures.
7. General Fund Parks Department Expenses.
8. General Fund Police Department Expenditures.
9. General Fund Street Department Expenditures
10. General Fund Shop Expenditures.
VI. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.
1. Hotel Motel Revenues.
2. Hotel Motel Expenditures.
VII. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.
1. Enterprise Fund Revenue Report
2. Enterprise Fund Water Administration Expenditures.
3. Enterprise Fund Water Maintenance Expenditures.
4. Enterprise Fund Sewer Administration Expenditures.
5. Enterprise Fund Sewer Maintenance Expenditures.
6. Enterprise Fund Refuse Collection Expenditures.
7. Enterprise Fund Debt Service Expenditures.
VIII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.
1. General Fund Debt Service Fund Revenues.
2. General Fund Debt Service Fund Expenditures.
IX. The City Council may discuss and consider the burning of brush materials
as approved by the TCEQ in a letter dated 08-26-09.
X. The City Council may enter closed or Executive Session to discuss legal matters
with the City Attorney – Government Code 551-071.
CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
OPEN SESSION:
XI. The City Council may enter closed or Executive Session to discuss legal matters
with the City Attorney – Government Code 551-071.
XII. The City Council may take any actions on any items as may have been discussed
in the previous Executive Session.
Adjournment.
I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 28, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY
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