MINUTES CALLED CITY COUNCIL MEETING JUNE 9, 2008

REGULAR CITY COUNCIL MEETING
June 9, 2008
MINUTES

The Madisonville City Council met in a regular meeting on June 9, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Feazelle-Interim City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)

CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on May 12, 2008, May 15, 2008,
May 19, 2008 and May 23, 2008 as written. Seconded by Donald Myrick all voting aye. Motion Carried. A motion was made by Lois Brown to approve Accounts Payable as written. Seconded by Donald Myrick. All voting aye.Motion Carried. A motion was made by Lois Brown to approve Drakes Service as written. Seconded by Donald Myrick. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

OLD BUSINESS:
1. DISCUSS AND POSSIBLE CONSIDER TAKING ACTION ON APPROVING BID
FROM PUMP AND POWER TO REBUILD TWO LIFT STATIONS #7(LAKESIDE)
AND #8 (HENSARLING)
*******No action taken, all ready taken action on last month’s meeting (date May 12, ’08)
2. DISCUSS AND CONSIDER APPROVAL OF ENTERING INTO LEASE AGREEMENT
ON AIRPORT HANGARS
*******Motion was made by Terri Creel entering into a lease agreement with a new construction
at the rate of 0.25¢ per square foot per year and the two current constructions our City
Attorney will evaluate on the existing agreement that was review last month (May 12, ’08)
Seconded by Debra Drake. All voting aye. Motion Carried.
3. DISCUSS JAKE BREAKING ORDINANCE-EXHAUST MODIFICATION CREATING
EXCESSIVE VEHICLE NOISE.
*******No action taken

4. DISCUSS AND POSSIBLE TAKE ACTION ON CHANGING ORDINANCE # 650
(PIT BULL)
********Tabled until next meeting

NEW BUSINESS:

1. CONSIDER AND TAKE ACTION TO APPOINT A MAYOR PRO TEM
********Motion was made by Terri Creel to appoint Marvin Stanton as the Mayor Pro Tem
Seconded by Lois Brown. All voting aye. Motion Carried
2. CONSIDER AND TAKE ACTION TO APPOINT A MUNICIPAL COURT JUDGE, A
CITY ATTORNEY AND A CITY SECRETARY
********Motion was made by Terri Creel to appoint a Municipal Court Judge Ruth C. Closs,
a City Attorney John R. Bankhead and a City Secretary Rosa R. Barrera. Seconded by
Donald Myrick. All voting aye. Motion Carried.
3. CONSIDER AND TAKE ACTION TO AUTHORIZE FOUR (4) SIGNATORS FOR
SIGNING OF ALL CITY CHECKS
********Motion was made by Marvin Stanton to authorize Terri Creel, Lois Brown, Debra Drake
and Donald Myrick to sign all city checks. Seconded by Terri Creel. All voting aye.
Motion Carried.
4. CONSIDER AND TAKE ACTION TO AUTHORIZE THREE (3) SIGNATORS FOR
CITY’S TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
CONTRACT NO. 724088.
********Motion was made by Terri Creel to appoint Debra Drake, Lois Brown, and Donald
Myrick. Seconded by Marvin Stanton. All voting aye. Motion Carried.
5. CONSIDER AND TAKE ACTION TO AUTHORIZE THREE (3) SIGNATORS
FOR THE CITY’S TWO TEXAS CAPITAL FUND PROJECTS, CONTRACT NOS
726162 AND 726062
********Motion was made by Terri Creel to appoint Debra Drake, Lois Brown and Donald
Myrick. Seconded by Marvin Stanton. All voting aye. Motion Carried.
6. DISCUSS AND TAKE ACTION ON POSSIBLE APPROVAL TO FORGIVE
PENALTY FEES ON TAXES FOR DON WARD.
********Motion was made by Marvin Stanton to forgive penalty fees on taxes for Don Ward
Seconded Lois Brown. All voting aye. Motion Carried
7. DISCUSS AND TAKE ACTION ON POSSIBLE APPROVAL TO FORGIVE
TAXES FOR HOUSING AUTHORITY
********Motion was made by Donald Myrick to not approve taxes for Housing Authority
Seconded by Debra Drake, All Voting aye. Motion Carried
8. DISCUSS AND TAKE ACTION ON APPROVAL OF A RECOMMENDATION
FROM THE PLANNING AND ZONING COMMISSION ON THE APPLICATION
OF A VARIANCE FOR 600 S MARY STREET FROM MF TO A VARIANCE
********Motion was made by Terri Creel to approve the recommendation from the Planning
and Zoning Commission. Seconded by Donald Myrick. All voting aye. Motion Carried
9. DISCUSS AND TAKE ACTION ON POSSIBLE APPROVAL OF BVAHC aka
BRAZOS VALLEY HOME CONSORTIUM FOR RENEWAL OF THE LOCAL
HOME CONSORTIUM FOR ANOTHER THREE (3) YEARS
********Motion was made by Terri Creel to approve Brazos Valley Home Consortium for another
three (3) years Seconded by Debra Drake. Four (4) approve-Terri Creel, Debra Drake,
Marvin Stanton, and Donald Myrick. One (1) abstained was Lois Brown. Motion Carried
10. DISCUSS AND CONSIDER APPOINTMENT TO REPRESENT THE CITY ON
THE MADISONVILLE EDC
********Motion was made by Donald Myrick to appoint Larry Richards to represent the City on
the Madisonville EDC. Seconded by Terri Creel. All voting aye. Motion Carried


11. DISCUSS AND CONSIDER THE APPOINTMENT AN INDIVIDUALS TO
REPRESENT THE CITY ON THE MADISON COUNTY CHAMBER OF COMMERCE
*******Motion was made by Terri Creel to appoint City Manager or Interim City Manager,
Donald Myrick (City Council Member) and Donalyn Bussear (citizen) to represent the
City on the Madison County Chamber of Commerce. Seconded by Lois Brown.
All voting aye. Motion Carried
12. DISCUSS AND POSSIBLE TAKE ACTION ON JOINING THE EAST TEXAS FILM
COMMISSSION
*******Motion was made by Debra Drake to join the East Texas Film Commission, Seconded
Terri Creel. All voting aye. Motion Carried
13. DISCUSS AND POSSIBLE TAKE ACTION ON APPROVING A RESOLUTION FOR
THE GO TEXAN MEMBERSHIP PROGRAM APPLICATION
*******Motion was made by Debra Drake to approve a resolution Go Texan membership program
application. Seconded by Terri Creel. All voting aye. Motion Carried
14. DISCUSS AND POSSIBLE TAKE ACTION ON AUTHORIZE POLICE CHIEF TO
HIRE OFFICER TO COVER FOR OFFICER BEING DEPLOYED FOR MILITARY
RESERVE DUTY
*******Motion was made by Donald Myrick to authorize Police Chief to hire officer to cover
for officer being deployed for military reserve duty, Seconded by Marvin Stanton.
All voting aye. Motion Carried
15. DISCUSS AND POSSIBLE TAKING ACTION ON APPROVING A CHANGE ORDER
ON THE ELM STREET SEWER LINE PROJECT.
*******No action taken

DEPARTMENT REPORTS:
All reports – good

********Motion was made by Terri Creel to go into close session at 7:17 p.m. Seconded by
Debra Drake. All voting aye Motion Carried

CLOSE EXECUTIVE SESSION: To consult and seek advice from City Attorney about
1. Pending litigation (Henry vs. City of Madisonville, Et. Al) or
2. Settlement offer


********Motion was made by Terri Creel to go back into open session at 7:50 p.m. Seconded by
Debra Drake. All voting aye. Motion Carried

1. No action was taken
2. No action was taken


ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 7:50 p.m. and seconded by Debra Drake.
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary