AGENDA REGULAR COUNCIL MEETING FEBRUARY 9, 2009

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON FEBRUARY 9, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:


AGENDA



I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM (3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the city Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

1. Approval of the minutes as written:
January 12, 2009 and February 02, 2009
2. Approval of Accounts Payable as written:
3. Approval of Drakes Service as written: Council Member Drake shall
abstain from all discussions and from voting on this matter.

REVENUES AND EXPENDITURES REPORTS

DEPARTMENT HEAD REPORTS: (Moved to the front of the Agenda at the request of the Mayor Dean)

Discussion of Municipal Court Report
Discussion of Police Department Report – Chief Clendennen
· Discussion of the racial profiling report
· Discussion of information regarding tickets.
· Update on the new Police Vehicle.
Discussion of Fire Department Report – Thom Jones
· Discussions regarding condition of equipment Pg 2 2/9/09
· Discussions regarding the utilization of the revenue recovery program.
• Discussions about Jet Ski racing at the Madisonville Lake Park
· Review of number of calls
Presentation of Convention and Tourism Report – Rae Kubiak
· Presentation regarding major activities for the previous month
· Presentations regarding the types of phone calls received
Presentation of City Manager’s Report – Paul Catoe
Presentation of the monthly fiscal report for the month of January, 2009.
Status of Guardrails on Magnolia Street.
Status of Hotel / Motel Agreement between the City of Madisonville and the Chamber of Commerce and Convention & Visitors Bureau.
Status of a Lease Agreement between the City of Madisonville and the Chamber of Commerce and Convention & Visitors Bureau.
Status of a Lease Agreement between the City of Madisonville and the Madison County Economic Development Corporation.
Presentation of a letter to the Honorable Jim Dunnam from Council Member Donnie Myrick.
Presentation of the Municipal Court Revenue Report for 2006, 2007, & 2008.
Presentation of Municipal Court yearly Dismissals for 2006, 2007 and 2007.
Presentation of Municipal Court Citations Statistics for 2006, 2007, and 2008.
Presentation of Report on Hurricane Losses for City Premises and payment through TML
Presentation of report on calf found in uncovered manhole.
Presentation of information of Pot Hole Repairs for December of 2008 and January of 2009.
Report on the status of the Waste Water Treatment Plant.
Presentation of Notice of Burn Ban for Madison County.

OLD BUSINESS: The Council may discuss and take actions on the following Agenda Items:

1. Presentation of Information regarding the Revised Capital Improvement Project for 2009, Paul Boyer and Bob Wallace – The Wallace Group, Inc.

· Authorization for the City of Madisonville to enter into a contract with the Wallace Group, Inc. for the 2009 CIP Project along with other upcoming City Projects.

2. Presentation of funding options for the 2009 CIP Project – Joseph W. Morrow First Southwest Company.


NEW BUSINESS ITEMS: The Council may discuss and or take actions on the following Agenda Items:


Pg 3 2/9/09
1. Presentation of The City of Madisonville annual Audit for the year ending September 30th, 2008 and authorization for payment of Audit Billing Statement. Diane Sollock, Kenneth C. Davis & Company P.C.


2. Discussion and possible Actions regarding proposed Water and Sewer Main Extension Policy.

3. Discussion and possible Actions regarding a revised resolution of the City of Madisonville Volunteer Fire Department to Charge the Cost of Certain Emergency and Rescue Services within the Response Area of the Madisonville volunteer Fire Department. A provision has been added describing the utilization of recaptured revenues, which was excluded from the previous resolution passed on August 15, 2006.

4. The City Council of the City of Madisonville shall call a city officials election for May 9th, 2009 to fill (3) three vacancies on the Council.

· Appointment of Elayne Cambell as the election Judge.
· Appointment of Martha White as the Alternate Election Judge.

5. Discuss and consider an agreement between the City of Madisonville and the County of Madison for the use of their Electronic Voting system.

6. Discuss and possible take action an Ordinance No. 264 A (Amendment to Ordinance No.264)An Ordinance of the City of Madisonville, Texas, requiring the display of numeral indicating the street address of each residence and business with the City and Fixing an effective date; containing a saving clause and declaring an emergency, including a penalty provision

7 Adjournment

In the event any of the items as listed within the City Council’s Agenda fall within the criteria for closed or executive Session, the City Council may then enter closed or executive session under the following criteria as set forth by the Government Code.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”
Pg 4 2/9/09
OPEN SESSION:
8 Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.


Adjournment.


I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON FEBRUARY 6, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.