MINUTES CALLED CITY COUNCIL MEETING NOVEMBER 10, 2008

REGULAR CITY COUNCIL MEETING pg 1
November 10, 2008
MINUTES

The Madisonville City Council met in a regular meeting on October 14, 2008 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-none
V. CONSENT AGENDA:

A motion was made by Debra Drake to approve minutes on October 10, 2008
as written. Seconded by Lois Brown all voting aye. Motion Carried. A motion was made by
Debra Drake to approve Accounts Payable as written. Seconded by Lois Brown. All voting aye. Motion Carried. A motion was made by Marvin Stanton to approve Drakes Service as written. Seconded by Donald Myrick. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and
Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.

OLD BUSINESS:
1. DISCUSS AND CONSIDER BIDS RECEIVED FOR THE PURCHASE OF (3)
THREE POLICE PACKAGE VEHICLES THROUGH A LEASE PURCHASE PROGRAM
********Motion was made by Donald Myrick to purchase three (3) new vehicles through the proposed
Bids for Madisonville Police, the motion then died for lack of second one.
********Motioned by Debra Drake. for the ultimate rejection of the three car bid and to begin seeking
New one car bid. Seconded by Marvin Stanton. Item passed 4-1 vote Donald Myrick opposed
2. DISCUSS AND CONSIDER THE FINANCING OF (3) POLICE PACKAGE
VEHICLES.
********Skip
3. DISCUSS AND CONSIDER THE PROVISIONS OF CITY ORDINANCE NO. 315B AS
AND APPROVED BY THE CHIEF OF POLICE REGARDING HIS TRAVEL TIME TO
AND FROM HIS HOME.


Pg 2 Nov 10’08


*******No action taken
NEW BUSINESS:
1. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE POSSIBLE LEASE
OF LAND FOR THE CONSTRUCTION OF AN AIRPORT HANGER TO LOCATED
AT THE MADISONVILLE MUNICIPAL AIRPORT-BRENT HOLLINGSWORTH.
***********City Manager, City Attorney and Mr. Hollingsworth will get together to discuss the requirements
2. DISCUSS AND POSSIBLE APPROVAL OF LEASE AGREEMENTS WITH EXISTING
AIRPORT HANGAR OWNERS.
***********Skip
3. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE REQUEST FOR MADISON
COUNTY TO UTILIZE THE TRUMAN CENTER FOR THEIR CHRISTMAS PARTY AND
REQUEST FOR THE WAIVER OF THE DEPOSIT FEE AND USE FEE-DON GROOMS
*********** Motion was made by Terri Creel to waive the deposit fees and use fees for Madison County to
Utilize the Truman Center for their Christmas Party. Seconded Debra Drake. (only the County)
All Voting aye Motion Carried.
4. DISCUSS AND CONSIDERATION REGARDING THE REVISIONS OF THE CITY
SIGN ORDINANCE-JOHN REED ENFORCEMENT.
***********Motion was made by Lois Brown regarding the revisions of the City Sign Ordinance
Grant from 48 feet to 105 feet. Seconded by Donald Myrick. All voting aye. Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE STATUS OF WATEWATER
TREATMENT PLANT BEING PLACED UNDER AN ENFORCEMENT ORDER BY
THE TCEQ-JOHN REED, PLANT OPERATOR
***********Motion was made by Donald Myrick to authorized The Wallace Group to do a study and help
the City with a response to the TCEQ. Seconded by Terri Creel, All voting aye. Motion Carried
6. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE AUTHORIZATION OF
THE WALLACE GROUP TO PREPARE AN EMERGENCY ACTION PLAN FOR TOWN
BRANCH WS SCS SITE! DAM, TX03222 AND THE TOWN BRANCH WS SCS SITE
2- DAM, TX03321.
***********No action taken
7. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE PAYMENT OF DAMAGE
CLAIM AS A RESULT OF A VEHICLE HITTING A POTHOLE-KEVIN FORD.
***********Die
8. DISCUSS AND CONSIDER ACTIONS TO APPROVE A PRIVACY A POLICY AS
REQUIRED BY H.B.2015, WHICH WILL ALLOW SCOTT & WHITE TO RELEASE
CERTAIN CLAIM INFORMATION FOR OTHER COMPANIES TO BID ON THE CITIES
HEALTH INSURANCE.
***********Motion was taken by Debra Drake to approve a privacy policy as required by H.B. 2015, which
will allow Scott & White to release certain claim information for other companies to bid on the
Cities Health Insurance. Seconded by Donald Myrick All voting aye Motion Carried.
9. DISCUSSION AND POSSIBLE ACTIONS REGARDING PARTICIPATION IN THE
YOUTH PROGRAMS SPONSORED BY THE TEXAS MUNICIPAL LEAGUE-DONNIE
MYRICK.
***********No action required
10. DISCUSSION AND POSSIBLE ACTIONS REGARDING THE CITY AMENDING TO
TAKE HOME POLICY TO ALLOW KEVIN STORY TO TAKE HIS CITY VEHICLE HOME
IN THE EVENINGS TO RESPOND TO CALLS ON A 24 HOUR PER DAY BASIS-
DONNIE MYRICK
***********City Manager will work on a plan in amending the policy regarding city employees taking city-
owned vehicles to their homes,



Pg 3 Nov 10, 08

11. DISCUSSION AND POSSIBLE ACTIONS TO ACCEPT THE RESIGNATION OF RICHARD
BYRD FROM THE PLANNING & ZONING COMMISISION AND THE APPOINTMENT
OF A REPLACEMENT FOR MR. BYRD.
**********Motion was taken by Lois Brown to accept the resignation of Richard Byrd from the Planning
& Zoning Commission and for the City Manager to contact the Planning & Zoning Board to
replace Richard Byrd. Seconded by Debra Drake. All voting aye. Motion Carried
12. DISCUSSIONS AND POSSIBLE ACTIONS REGARDING AUTHORIZATION FOR THE
CITY ATTORNEY TO PREPARE A WATER & SEWER MAIN EXTENSION POLICY
********** City Council Members direct the City Attorney and City Manager to prepare a Water & Sewer
Main extension policy.
13. DEPARTMENT REPORTS:
reports – good
*********Motion was made by Terri Creel to go into close session at 7:40 p.m. seconded by
Debra Drake. All voting aye. Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into Open session at 7:55 p.m. seconded
by Debra Drake all voting aye motion carried
- Discussion on personnel matters

ADJOURNMENT:

A motion was made by Donald Myrick to adjourn at 8:15 p.m. and seconded by Lois Brown
All voting aye. Motion Carried




___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary