REGULAR CITY COUNCIL MEETING pg 1
January 12, 2009
MINUTES
The Madisonville City Council met in a regular meeting on January 12, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas
Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary
I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)-John Johnson had concerns about ADA Accessibility in the City of Madisonville.
V. CONSENT AGENDA:
A motion was made by Lois Brown to approve minutes on December 8, 2008 and
December 15, 2008, as written, and approved Accounts Payable as written, Seconded by Terri Creel. All voting aye Motion Carried. A motion was made by Donald Myrick to approve Drakes Service as written. Seconded by Lois Brown. Four (4) approve – Terri Creel, Donald Myrick, Lois Brown and Marvin Stanton. One (1) abstained was Debra Drake from Drake Service. Motion Carried.
DEPARTMENT REPORT (moved to the front of the Agenda at the request of the
Mayor Dean)
1. Discussion of Municipal Court Report
2. Discussion of Police Department Report-Lt. Mclure
3. Discussion of Fire Department Report-Thom Jones
4. Presentation of Convention and Tourism Report-Rae Kubiak
5. Presentation of City Manager’s Report-Paul Catoe
OLD BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING CAPITAL IMPROVEMENT
PROJECT FOR 2009, PAUL BOYER AND BOB WALLACE-THE WALLACE GROUP
INC,
****Discussion only****
Pg 2 1/12/09
7. DISCUSS AND CONSIDER APPROVAL OF BASE RATE INCREASE FOR
ENTERGY-RONNIE HALE
*****Discussion only no action required****
• Mr. Catoe mention that Ms Ruth Ratliff have had sewer line problems for many yrs and
Lives in the City Limits; Wallace Group will look into this situation.
2. PRESENTATION OF INFORMATION REGARDING THE INSTALLATION OF GAME
FENCING AROUND THE PARAMETERS OF THE MADISONVILLE MUNICIPAL
AIRPORT-UNDER THE RAMP PROGRAM THROUGH THE TEXAS DEPARTMENT
OF TRANSPORTATION-CITY MANAGER, PAUL CATOE
*****Motion was made by Debra Drake to approve the Amendment and authorize the
Engineers to proceed with the fence at the Municipal Airport and approve the revised
RAMP program, Seconded by Terri Creel. All voting aye, Motion Carried
3. PRESENTATION OF INFORMATION REGARDING THE PARKS & WILDLIFE GRANT FOR FUNDS
TO CONDUCT A WALKING TRAIL-PROJECT NUMBER RT 0522,-CITY MANAGE, PAUL CATOE
*****Motion was made by Donald Myrick to authorized the Wallace Group to prepare the
plans and specifications for the work to be completed both contract labor and or the
City, which will be used as In-Kind Labor Services. This is an 80/20 matching grant
Seconded by Lois Brown, All voting aye, Motion Carried
4. PRESENTATION OF FUNDING OPTIONS FOR THE 2009 CIP PROJECT-JOSEPH W. MORROW
FIRST SOUTHWEST COMPANY.
• AUTHORIZATION FOR THE CITY OF MADISONVILLE TO ENTER INTO CONTRACTS
WITH FIRST SOUTHWEST COMPANY TO PROVIDE:
1. Financial Advisory Services
2. Authorizing First Southwest Company to represent the City as an Agent to find a bank buyer for
pending issue for 2009
*****Motion was made by Donald Myrick after review from the City Attorney. Seconded by Lois Brown
All voting aye, Motion Carried
5 PRESENTATION OF INFORMATIN ON THE $250,000 CDBG THROUGH THE OFFICE OF RURAL
COMMUNITY AFFAIRS FOR WATEWATER COLLECTION SYSTEM IMPROVEMENTS – CITY
MANAGER PAUL CATOE.
*****Discussion only, no action taken
6. PRESENTATION OF A REVISED “AGREED ORDER” FROM THE TCEQ REGARDING ENFORCEMENT
ORDER RN101719821 AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE REVISED
AGREEMENT-CITY MANAGER, PAUL CATOE. THIS WILL ALLOW THE CITY TO PARTICIPATE
IN AN APPROVED SEP PROJECT.
*****Motion was made by Terri Creel to accept the agreed order. Seconded by Donald Myrick. All voting aye
Motion Carried.
NEW BUSINESS:
1. PRESENTATION OF INFORMATION REGARDING AVAILABLE FUNDING IN THE AMOUNT
OF 1.3 BILLION DOLLARS THROUGH THE OFFICE OF RURAL COMMUNITY AFFAIRS FOR
ELIGIBLE ACTIVITIES FOR CITIES AND COUNTIES, WHICH WERE NEGATIVELY IMPACTED
BY HURRICANE IKE.
• Authorization for the Wallace Group Inc. to provide the engineering for the project.
• Authorization for Mary Kay Thomas, President of Amazing Grants Inc, to prepare
the grant application for Funding for the City of Madisonville through the Office of
Rural Community Affairs. (ORCA)
*****Motion was made by Debra Drake. Seconded by Donald Myrick, All voting aye Motion Carried
2. PRESENTATION OF COLLECTIONS SERVICES OFFERED BY MANAGEMENT KONCEPTS,
INC, - HUBERT J. KEISHEIMER. THE CITY COUNCIL MAY DISCUSS AND TAKE ACTIONS
WITH REGARD TO THIS PRESENTATION, COLLECTION SERVICES TO INCLUDE THE FOLLOWING:
• EMS ACCOUNTS, • WEED ABATEMENT•DEMOLITION•JUVENILE CORRECTION ACCOUNTS
• HOSPITAL ACCOUNTS•MUNICIPAL COURT ACCOUNTS/WARRANTS•UTILITY ACCOUNTS
WATER,SEWER,GARBAGE•STUDENT LOANS•CHILD SUPPORT•NSF CHECKS
*****Motion was made by Donald Myrick, Seconded by Debra Drake, All voting aye, Motion Carried
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3. PRESENTATION OF COLLECTION ACTIVITY FOR DELINQUENT AD VALOREM TAXES
OFFERED BY LINEBARGER GOGAN, BLAIR & SAMPSON, LLP FOR ACTIVITIES IN 2008-
2009-BOBBY RICH.
*****Discussion only
4. DISCUSS AND CONSIDER THE APPROVAL OF AN ORDINANCE PROVIDING FOR
AMENDMENT # 1 FOR FIRST QUARTER FOR THE BUDGET FOR FY 2008-2009
*****Motion was made by Debra Drake to approve an ordinance providing for amendment #1 for first
Quarter for the budget for FY 2008-2009, Seconded by Terri Creel, All voting aye, Motion Carried
5. DISCUSSION AND POSSIBLE ACTIONS WITH REGARD TO JOINING THE PURCHASING
SOLUTIONS ALLIANCE BETWEEN THE CITY OF MADISONVILLE AND BRAZOS VALLEY
COUNCIL OF GOVERNMENTS
*****Motion was made by Terri Creel, Seconded by Debra Drake, All voting aye. Motion Carried
6. APPOINTMENT OF JOHN REED AS THE CITY’S FLOOD ZONE ADMINISTRATOR TO ISSUE
PERMITS WITHIN FLOOD ZONE AREA OF THE CITY.
*****Motion was made by Donald Myrick for the City Manager or his designated representative for the
City’s flood zone administrator. Seconded by Terri Creel, All voting aye, Motion Carried
7. WAS MOVE TO THE TOP OF THE AGENDA
8. DISCUSS AND CONSIDER LETTER OF SUPPORT FOR THE MADISON BELL AIR PERMIT
*****Motion was made by Donald Myrick to have City Attorney write the support letter and have the
City Manager and Mayor Pro Tem to look at it Seconded Terri Creel, All voting aye, Motion Carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
ADJOURNMENT:
A motion was made by Donald Myrick to adjourn at 9:00 p.m. and seconded by Debra Drake
All voting aye. Motion Carried
___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary
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