AGENDA CALLED CITY COUNCIL MEETING JULY 9, 2009

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JULY 9, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE,TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussions regarding the recent resignations of the Executive Director of the Madison County EDC and the procedures which the EDC has put into place to continue effective economic development activities for Madison County.
• Discussions regarding the continuation of conversations with Sam and Nita Rizzo regarding the possible use of a sign on I-45.
• Discussions regarding an inquiry into building new duplexes within the City.
• Discussions regarding the progress of the Navasota Entergy Project.
• Discussions regarding committee established to work with Council Member Terri Creel and others to develop a new job description for the new Executive Director of the Madison County Chamber of Commerce.
• Discussion regarding the status of the homes in the Old Oakes Subdivision.

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding recent vacancies within the Police Department and hiring replacements to fill those positions for Lt. McClure and for Officer Bradley Neal.
• Discussions regarding a request to amend the Policies for the Madisonville Police Department in regards to amending Chapter 3, Section 1B (Department Leadership) and Chapter 3, Section 3D ( Take Home Use of Departmental Vehicles.) of the Police Department Policy Manual.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance status, and general comments.
• Presentation of Animal Control Activity Report to present the addresses of complaints and the comments for each complaint.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

4. Discussion of Fire Department Report – Thom Jones:

• Presentation of information regarding the Fire Board Meeting conducted on June 22, 2009.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussion regarding donation of Thermal Imager Camera received from the City of Bryan Fire Department.

5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital.
• Presentation of Pot-Hole Report for the Month of May, 2009.
• Completion of Bridge Repairs on Trinity.
• Discussions regarding the output of water well # 4.
• Discussions regarding use of the street sweeper throughout the community.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
• Discussions regarding a long time customer allowing the City to connect the City’s out dated water main up to the Water District’s Service main out on Highway 978.

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussion of the Housing Standards Commission meeting conducted on June 15th, 2009.
• Discussions regarding the recent repairs at the WWTP including rotor shafts at plant # 1.
• Discussions of the overall operations of the Wastewater Treatment Plant and the TCEQ Order of Compliance due date.

8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of June, 2009.
• Discussions regarding Extension of our Parks & Wildlife Trail Grant.
• Discussions regarding our TML Legislative Summary Update.
• Discussions regarding our Budget Timetable and budget information which was handed out to City Department Heads.
• Discussions regarding letter of approval of the Brazos Valley Council of Governments in reference to the City of Madisonville CIP Project.
• Presentation of the Madison County Appraisal District Budget for FY 2009-2010.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JULY 6, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
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CITY SECRETARY