MINUTES CALLED CITY COUNCIL MEETING JUNE 4, 2009

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON JUNE 4, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:


AGENDA


I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

2. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the submittal of the Stimulus Grant Application to the BVCOG.
• Discussions regarding the services of deceased Officer Derric Malone.
• Discussions regarding the hiring of a police officer to fill vacant position.
• Discussions regarding the scheduling of a Housing Standards Commission Meeting.
• Presentation of Code Enforcement Activity Report.
• Discussions regarding events, which took place at the Juneteenth Club on the night of May 30th and related events which occurred on May 31st, 2009.
• Discussion of Manpower, Vehicle, and Equipment issues.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a
Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

3. Discussion of Fire Department Report – Thom Jones:
• Discussions regarding the status of the R5-X Water Racing Tour Event conducted on May 23 & 24th, 2009.
• Discussion regarding the update on Radio Equipment Prices.
• Schedule Fire Board Meeting.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.

4. Presentation of Convention and Tourism Report – Sharon Phelps.
• Report on the progress of the R5-X Water Racing Tour & Carnival.
• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

5. Presentation of Report by the Director of Utilities – Kevin Story:
• Completion of Sidewalk repairs.
• Presentation of Pot Hole Report for the Month of May, 2009.
• Discussions regarding procedures for backflow prevention devices as required by the TCEQ.
• Discussions regarding the clean-up activities at the City Park and the Elm Street Bridge.
• Discussions regarding the performance of the sewer collection system on Collard Street.
• Discussions regarding clean-up activities at the Madison County Industrial Foundation Park Right of Ways and medians.

6. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions regarding the recent repairs at the WWTP.
• Discussions of the overall operations of the Wastewater Treatment Plant.
• Discussions regarding the motors at the main lift station.

7. Presentation of the EDC Report from the Executive Director of the Madison County EDC – Rick Barrileaux to include the following:

8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of May, 2009.
• Presentation of a Letter to RC & D regarding the Approved SEP.
• Presentation of a Letter from the BVCOG regarding the award of grant funds for this region.
• Discussion of a Letter from TCEQ which is a Notice of Compliance.
• Discussions regarding the hiring of a replacement for the Madison County Chamber of Commerce Executive Director.
• Discussion of a Letter submitted to the TECQ regarding the installation of the generator to the WWTP.


Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON JUNE 1, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY