MINUTES REGULAR COUNCIL MEETING MAY 11, 2009

REGULAR CITY COUNCIL MEETING pg 1
May 11, 2009
MINUTES

The Madisonville City Council met in a regular meeting on May 11, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Donnie Myrick
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) None
V. CONSENT AGENDA:

A motion was made by Debra Drake to approve minutes on April 13, 2009, April 23, 2009 and May 7, 2009 with some additional changes made to the minutes on April 13, 2009. Seconded by Lois Brown, All voting aye Motion Carried, Motion was made by Donnie Myrick to approve Accounts Payable as written, Seconded by Lois Brown all voting aye motion carried. A motion was made by Terri Creel to approve Drakes Service as written. Seconded by Donnie Myrick. Three (3) approve – Lois Brown and Marvin Stanton and Donnie Myrick One (1) abstained was Debra Drake from Drake Service. Motion Carried.

I. OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:

1. Presentation of information regarding the financing of the Certificates of Obligation – 2009 Series – Joe Morrow, First Southwest Company.

• Presentation and explanation of latest debt service schedules.
• Consideration and approval of an Ordinance Authorizing the issuance of “City of Madisonville, Texas, Tax and Limited Pledge Revenue Tax and Limited Pledge Revenue Certificates of Obligation, Series, 2009”; and levying an ad valorem tax; pledging certain net revenues; authorizing the execution of a transfer and paying agency agreement; and other matters in connection therewith.
• Consideration and approval of the General Certificate
• Consideration and approval of the following closing documents.
1. Signature and No Litigation Certificate
2. Letter to the Attorney General and Comptroller of Public Accounts.
3. Investment Letter Pg 2 5/11/09
4. Agreement regarding Paying Agent
*******Motion was made by Terri Creel to approve all of the above items. Seconded by Debra
Drake all voting aye Motion Carried.
2. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recommendations to initiate plans and specifications for the repairs to the lift stations – Approval of task order # 6.
• Discussions regarding authorization for the Wallace Group, Inc. to initiate the plans and specifications for the 100,000-gallon elevated Storage Tank along with discussion regarding a logo to be placed on the tank – Approval of task order #7.
• Discussion and authorization for the Wallace Group to prepare plans and specifications for the repairs to the Wastewater Treatment Plant – Approval of task order # 8.
• Progress Reports on work that has been completed on previous task orders, which were approved at our previous City Council Meeting conducted on April 13, 2008.
********Motion was made by Terri Creel to approve all the above items, Seconded by Debra
Drake All Voting aye Motion Carried.
3. Discussions and possible actions regarding the approval of Airport Lease
Agreements between the City of Madisonville for the following individuals:
• Andy Ziegelmair
• Marc Blackmore
• Charles Brent Hollingsworth
********Motion was made by Terri Creel to approve the Airport Lease agreement between the
City of Madisonville and Andy Ziegelmair, Marc Blackmore, and Charles Brent
Hollingsworth, Seconded by Donnie Myrick, All voting aye. Motion Carried

VII. NEW BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. Discussion and possible actions to appoint an Airport Advisory Board
and to develop Bylaws defining their duties. (Sample Copy of Bylaws Enclosed)
********* Motion was made by Debra Drake to appoint an Airport Advisory Board and to develop Bylaws defining
Their duties. Appoint Andy Ziegelmair, Charles Brent Hollingsworth, Marc Blackmore, Ken Farris, Tim
Wolfel, Michael Lee and Donnie Myrick. Seconded by Lois Brown, All voting aye, Motion Carried.
2. Discussion and possible action to consider the approval of a budget amendment
as proposed by the Madison County Appraisal District.
*********No Action taken
3. Discussion and possible action regarding the approval of a Development
Agreement between the City of Madisonville and Ron Bartee.
********Motion was made by Lois Brown regarding the approval of a Development Agreement between the
City of Madisonville and Ron Bartee, Seconded by Donnie Myrick, All voting aye, Motion Carried
4. Discussion and possible Actions to approve an Interlocal Agreement between the City of Madisonville and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of $16,584.00 for the City Police Department. Authorization for the City Manager to execute the document on behalf of the City.
**********Motion was made by Lois Brown to approve an Interlocal Agreement between the City of Madisonville
and Brazos Valley Council of Governments for the utilization of Stimulus Funds in the amount of
$16,584.00 for the City Police Department and authorize the City Manager to execute the document on
Behalf of the City. Seconded by Terri Creel. All voting aye Motion Carried.



Pg 3 5/11/09
5. Discussion and possible actions regarding the approval of an Ordinance to approve a new Municipal Maintenance Agreement between the City of Madisonville and the Texas Department of Transportation.
*********Motion was made by Debra Drake to approve of an Ordinance to approve a New Municipal Maintenance
Agreement between the City of Madisonville and the Texas Department of Transportation Seconded by
Lois Brown, All Voting aye, Motion Carried
6. Discussions and possible actions regarding calling for a city audit to review
financial records
********No action taken
7. The city Council may enter closed or executive Session to discuss the following matters:
• To Discuss Real Estate Matters regarding deliberations on real property - Government Code Section 551.02
********Motion was made by Debra Drake to go into closed session at 7:38 P.M. seconded by Lois
Brown all voting aye, Motion Carried

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Terri Creel to go back into open session at 7:45 P.M.,
seconded by Marvin Stanton All voting aye, Motion Carried
• To Discuss Real Estate Matters regarding deliberations on real property
- Government Code Section 551.02
*******Motion was made by Marvin Stanton to authorize the City Manager to go out for bids on the
Old Land field site located at county road 406 know as Grant Rd, Seconded by Terri Creel
All voting aye Motion Carried

ADJOURNMENT:

A motion was made by Marvin Stanton to adjourn at 7:45 p.m. and seconded by Terri Creel
All voting aye Motion Carried







___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary