AGENDA CALLED CITY COUNCIL MEETING SEPTEMBER 10, 2009

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON SEPTEMBER 10, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES

DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to
the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussions regarding Economic Development Activities for the month of August, 2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.


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3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

4. Discussion of Fire Department Report –

• Presentation of information regarding the donation letters which will soon be mailed out.
• Presentation of information for a new forestry grant application for a new grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.

5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.

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• Discussions of recent clean-up activities in regards to the continuation of clean-up activities after the June 26, 2009 storm and the burning of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the concession stand.

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030 MWD-E Case No. 3679 in reference to the Enforcement Order for the WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia Nitrogen.

8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural Community Affairs.
• Presentation of the recent public service announcement which appeared in the Madisonville Meteor on September 2, 2009 and September 9, 2009 and which also was place on the local radio station for broadcast over the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses of the RAMP Program for the current fiscal year.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 4, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY