MINUTES CALLED CITY COUNCIL MEETING SEPTEMBER 10, 2009

CALLED CITY COUNCIL MEETING pg 1
September 10, 2009
MINUTES

The Madisonville City Council met in a regular meeting on September 10, 2009 at 5:30 p.m.
at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:

1. Discussions regarding Economic Development Activities for the month of August,
2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision
***Discussion only on all the above items
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed;
(2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed;
(5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity;
(8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and
DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued;
(12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag.
Ordinance of Protection; (15.) Total Revenues and citations issued.
***Discussion only
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3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded
by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls,
Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary
of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal
Trespass, Disorderly Conduct, DWI, Possession of Marijuana,
Homicide Investigation, Investigation of Theft, Missing/Lost Persons,
Possession of Drug Paraphernalia, Possession Manufactured Delivery of A
controlled Substance, Public intoxication, Found Recovered of
Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism,
Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault,
Robbery, Citations issued by Officer, Breakdown of Citations, the number
of miles driven by Officers, Total fuel used and Total Runs to Rita B.
Huff Center (ACO).
***Discussion only on all the above items
4. Discussion of Fire Department Report –

• Presentation of information regarding the donation letters which will soon
be mailed out.
• Presentation of information for a new forestry grant application for a new
grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist
of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks,
Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the
City, Calls Outside the City, and the amount of fuel used for the month.
***Discussion only on all the above items
5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the
meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.
***No discussion
6. Presentation of Report by the Director of Utilities – Kevin Story:

Pg3 9/10/09
• Discussion of progress of collection system main line improvements on
Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.

• Discussions of recent clean-up activities in regards to the continuation
of clean-up activities after the June 26, 2009 storm and the burning
of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the
concession stand.
***Discussion only on all the above items

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030
MWD-E Case No. 3679 in reference to the Enforcement Order for the
WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia
Nitrogen.
***Discussion only on the above items
8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural
Community Affairs.
• Presentation of the recent public service announcement which appeared
in the Madisonville Meteor on September 2, 2009 and September 9, 2009
and which also was place on the local radio station for broadcast over
the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses
of the RAMP Program for the current fiscal year.
***No Discussion

V. ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 6:30 p.m. and seconded by Lois Brown
All voting aye. Motion Carried



___________________________
Don Dean - Mayor

ATTEST:
____________________________
Rosa Barrera – City Secretary