AGENDA CALLED CITY COUNCIL MEETING AUGUST 6, 2009

v NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON AUGUST 6, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)

1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussion on industrial park concerning sewer lines, sewer service and other enhancements.
• Discussion of “Old Oak Housing Development in regards to conversations with contractor, completion of the homes and the issuance of a Certificate of Occupancy.
• Discussions regarding of monthly meetings – to be held on the 2nd Tuesday of each month.
• Discussions regarding individual who may be interested in a storage barn for the storage of hay materials for Monterey Mushroom. He will need land and possibly utilities.
• Discussions regarding inquiry regarding assisted living facility in reference to water and sewer services to be provided. Suggested the developer see Bob Baragin at the SBA office in Huntsville.
• Discussions regarding the presentation of the Texas A & M Students in regards to the Development of the Downtown Area.
• Discussions regarding Navasota Energy.
• Discussions regarding quarterly meeting with the City Council in September.

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued. Discussions regarding warrant cases turned over to Management Koncepts, Inc. for collection.



3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding the progress of filling the Lieutenants position.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance and status.
• Presentation of Animal Control Activity Report to present the addresses of complaints.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

4. Discussion of Fire Department Report – Danny Butts

• Presentation of reimbursement forms for Revenue Recovery, Inc.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussions regarding fire Department activities after the July 26th, 2009 Storm.

5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentation regarding the meeting held with the Downtown Merchants on 07-30-09.
• Presentations regarding the types of phone calls received.

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital & installation of new line.
• Presentation of Pot-Hole Report for the Month of June, 2009.
• Discussions of recent clean-up activities in regards to the continuation of clean-up activities after the June 26, 2009 storm.
• Discussions regarding the cleaning of the elevated and ground storage tanks and repairs of ladder for the 300,000 gallon elevated storage tank.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.


7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussions and possible actions regarding recent letter received from the TCEQ and actions taken up to this point.

8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of July, 2009.
• Presentation regarding Transmittal Letter to Bruce Dvorak with the Department of Landscaping at Texas A&M University in regards to our Parks and Wildlife Trail Grant.
• Presentation of Transmittal Letter to Chad L. Bohne, P.E. of the Texas Department of Transportation regarding our approved
advanced funding agreement.
• Presentation of the Transmittal Letter to Joel Klump with the TCEQ in regards to our approved cross connection control ordinance.
• Presentation of a transmittal letter to Paul Boyer in regards to our approved task order # 9. and amendment to task order # 4.
• Presentation of article which appeared in the Madisonville Meteor on July 22, 2009.
• Presentation of projects presented to the Texas Water Development Board for funding consideration.
• Presentation of information regarding the Meals on Wheels Program.
• Presentation of letter received from The Honorable Jim Dunnam, State Representative, District 57





Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 3, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY