CALLED CITY COUNCIL MINUTES JULY 9, 2009

CALLED CITY COUNCIL MEETING pg 1
July 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on July 9, 2009 at 5:35 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:35 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Don Dean
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.


1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussions regarding the recent resignations of the Executive Director of
the Madison County EDC and the procedures which the EDC has put into place to continue effective economic development activities for Madison
County.
• Discussions regarding the continuation of conversations with Sam and Nita Rizzo regarding the possible use of a sign on I-45.
• Discussions regarding an inquiry into building new duplexes within the City.
• Discussions regarding the progress of the Navasota Entergy Project.
• Discussions regarding committee established to work with Council Member Terri Creel and others to develop a new job description for the new Executive Director of the Madison County Chamber of Commerce.
• Discussion regarding the status of the homes in the Old Oakes Subdivision.
****Discussion only on all the above items****
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.*****Discussion only****


3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding recent vacancies within the Police Department and hiring replacements to fill those positions for Lt. McClure and for Officer Bradley Neal.
****Discussion only
• Discuss and take action on Chapter 3, Section 1B (Department Leadership) of the
Police Policy Manual .
****Motion was made by Donnie Myrick to change the chain of command to read as follow in the absence of the Chief, the chain of command will be as follows;
Chief of Police, Lieutenant, Sergeant, and Investigator, Seconded by Debra Drake
(3) three approve Donnie Myrick, Debra Drake, and Lois Brown (1) one abstained
Terri Creel*** meanwhile the Chief and City Manager will be working on the update on the policy and procedures manual for the Police Department.
• Discuss and take action on Chapter 3, Section 3D (Take Home use of Department
Vehicles) of the Police Policy Manual
****Motion was made by Donnie Myrick to leave this section of this policy as it is until
further notice, Seconded by Lois Brown, All voting aye. Motion Carried
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance status, and general comments.
****Discussion only***
• Presentation of Animal Control Activity Report to present the addresses of complaints and the comments for each complaint.
****Discussion only***
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
****Discussion only***
4. Discussion of Fire Department Report – Thom Jones:

• Presentation of information regarding the Fire Board Meeting conducted on June
22, 2009.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussion regarding donation of Thermal Imager Camera received from the City of Bryan Fire Department.
***Discussion only on all the above items***
5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

*****Discussion only on all the above items****

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital.
• Presentation of Pot-Hole Report for the Month of May, 2009.
• Completion of Bridge Repairs on Trinity.
• Discussions regarding the output of water well # 4.
• Discussions regarding use of the street sweeper throughout the community.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
• Discussions regarding a long time customer allowing the City to connect the City’s out dated water main up to the Water District’s Service main out on Highway 978.
*****Discussion only on all the above items****
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussion of the Housing Standards Commission meeting conducted on June
15th, 2009.
• Discussions regarding the recent repairs at the WWTP including rotor shafts
at plant # 1.
• Discussions of the overall operations of the Wastewater Treatment Plant and the TCEQ Order of Compliance due date.
****Discussion only on all the above items***
8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of June, 2009.
• Discussions regarding Extension of our Parks & Wildlife Trail Grant.
• Discussions regarding our TML Legislative Summary Update.
• Discussions regarding our Budget Timetable and budget information
which was handed out to City Department Heads.
• Discussions regarding letter of approval of the Brazos Valley
Council of Governments in reference to the City of Madisonville CIP Project.
• Presentation of the Madison County Appraisal District Budget for FY 2009-2010.
***No action taken on any above items discussion only***

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 7:45 p.m. and seconded by Debra Drake
All voting aye. Motion Carried


___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary