MINUTES CALLED CITY COUNCIL MEETING AUGUST 6, 2009

CALLED CITY COUNCIL MEETING pg 1
August 6, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 6, 2009 at 5:35 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:35 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:35 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.
1. Discussions regarding Economic Development Activities for the month of June,
2009 – John Hardy, Madison County EDC President.
• Discussion on industrial park concerning sewer lines, sewer service and
other enhancements.
• Discussion of “Old Oak Housing Development in regards to conversations
with contractor, completion of the homes and the issuance of a Certificate
of Occupancy.
• Discussions regarding of monthly meetings – to be held on the 2nd Tuesday
of each month.
• Discussions regarding individual who may be interested in a storage barn
for the storage of hay materials for Monterey Mushroom. He will need
land and possibly utilities.
• Discussions regarding inquiry regarding assisted living facility in reference
to water and sewer services to be provided. Suggested the developer
see Bob Baragin at the SBA office in Huntsville.
• Discussions regarding the presentation of the Texas A & M Students in
regards to the Development of the Downtown Area.
• Discussions regarding Navasota Energy.
• Discussions regarding quarterly meeting with the City Council in September.
******Discussion only on all the above items




Pg 2 8/6/09

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed;
(2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed;
(5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity;
(8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and
DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued;
(12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag.
Ordinance of Protection; (15.) Total Revenues and citations issued.
Discussions regarding warrant cases turned over to Management Koncepts,
Inc. for collection.
*****Discussion only
3. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the progress of filling the Lieutenants position.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance and status.
• Presentation of Animal Control Activity Report to present the addresses of complaints.
• Presentation of monthly activity report to include Alarms, Animal related calls,
Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary
of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal
Trespass, Disorderly Conduct, DWI, Possession of Marijuana,
Homicide Investigation, Investigation of Theft, Missing/Lost Persons,
Possession of Drug Paraphernalia, Possession Manufactured Delivery of A
controlled Substance, Public intoxication, Found Recovered of
Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal
Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery,
Citations issued by Officer, Breakdown of Citations, the number of miles
driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
*****Discussion only on all the above items
4. Discussion of Fire Department Report – Danny Butts
• Presentation of reimbursement forms for Revenue Recovery, Inc.
• Review of number of calls and presentation of monthly report, which consist
of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks,
Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the
City, Calls Outside the City, and the amount of fuel used for the month.
• Discussions regarding fire Department activities after the July 26th, 2009 Storm.
*****Discussion only on all the above items
5. Presentation of Convention and Tourism Report – Sharon Phelps.
• Presentation regarding major activities for the previous month and the
meetings and activities attended.
• Presentation regarding the meeting held with the Downtown Merchants
on 07-30-09.
• Presentations regarding the types of phone calls received.
******Discussion only on all the above items
6. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussion of progress of collection system main line improvements on Collard
Street.
• Progress report on the static and residual pressures at the St. Joseph’s
hospital & installation of new line.
• Presentation of Pot-Hole Report for the Month of June, 2009.


Pg 3 8/6/09

• Discussions of recent clean-up activities in regards to the continuation of
clean-up activities after the June 26, 2009 storm.
• Discussions regarding the cleaning of the elevated and ground storage
tanks and repairs of ladder for the 300,000 gallon elevated storage tank.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
*****Discussion only on all the above items
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and possible actions regarding recent letter received from
the TCEQ and actions taken up to this point.
*****Discussion only
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of July, 2009.
• Presentation regarding Transmittal Letter to Bruce Dvorak with
the Department of Landscaping at Texas A&M University in
regards to our Parks and Wildlife Trail Grant.
• Presentation of Transmittal Letter to Chad L. Bohne, P.E.
of the Texas Department of Transportation regarding our approved
advanced funding agreement.
• Presentation of the Transmittal Letter to Joel Klump with the TCEQ
in regards to our approved cross connection control ordinance.
• Presentation of a transmittal letter to Paul Boyer in regards to our
approved task order # 9. and amendment to task order # 4.
• Presentation of article which appeared in the Madisonville Meteor
on July 22, 2009.
• Presentation of projects presented to the Texas Water Development
Board for funding consideration.
• Presentation of information regarding the Meals on Wheels Program.
• Presentation of letter received from The Honorable Jim Dunnam,
State Representative, District 57
*****Discussion on all the above items

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 7:15 p.m. and seconded by Lois Brown
All voting aye. Motion Carried



___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary